City of Fort Collins Digital Accessibility Roadmap & Implementation Services

The City of Fort Collins is seeking a qualified consultant to develop a comprehensive Digital Accessibility Roadmap through Request for Proposal (RFP) 9969, with the primary objective of achieving compliance with Colorado and federal digital accessibility laws, including the Americans with Disabilities Act and Colorado House Bill HB21-1110. The project will encompass a city-wide review of over 400 unique software applications, requiring the consultant to analyze the current digital accessibility position and create an actionable roadmap. Key deliverables include a prioritized plan for analyzing digital technology accessibility, recommendations for remediation, and an evaluation of compliance efforts. The consultant must possess expertise in Web Content Accessibility Guidelines (WCAG) and demonstrate experience in business planning, process mapping, risk assessment, and strategy development. Evaluation criteria have been modified in Addendum 1, with increased emphasis on experience and qualifications. The proposal is due on April 12, 2024, at 3:00 PM Mountain Time, with the project scheduled for completion by July 1, 2024. The City anticipates potential follow-on services for implementing the Digital Accessibility Roadmap.

While no specific set-aside designations are mentioned in the documentation, the project will be led by the Division of Equity and Inclusion, suggesting a potential preference for diverse or inclusive vendor participation. The procurement will utilize a Work Order agreement to refine scope and pricing for each project phase, allowing flexibility in future implementation. No incumbent vendors are explicitly identified, and no specific budget range is established in the RFP documents. The project involves a comprehensive review of the city's digital infrastructure, with potential future tasks including developing training programs, recommending compliance tools and processes, and modifying procurement approaches to ensure digital accessibility of future third-party software and services. The City of Fort Collins is targeting WCAG 2.1 AA compliance and is also interested in understanding potential future compliance with WCAG 2.2 standards. The selected consultant will work across all city departments to inventory digital technologies, prioritize testing needs, and develop time and cost estimates for the Digital Accessibility Roadmap.