Body Cameras

The City of Philadelphia Procurement Department is soliciting quotes for a micro purchase of body cameras through a Requirements contract, posted on April 29, 2026, with a due date of May 5, 2026. This procurement will be awarded as a whole or by line item, whichever best serves the City's interest, to the lowest responsive and responsible bidder. Sellers must quote all items listed in order to be eligible for award and are prohibited from delivering products or providing services until receiving formal notification from the department. The contract will have an initial term of 365 days from the effective date, with a maximum contract value not to exceed $43,000, subject to annual adjustments based on the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020. All quotations must be submitted electronically through the PHLContracts platform by the May 5, 2026 deadline, with prices quoted net and exclusive of all taxes. Vendors are required to maintain workers' compensation insurance at statutory limits, general liability insurance of $500,000 per occurrence, and automobile liability insurance of $300,000 per occurrence, and must certify compliance with all applicable federal, state, and local laws, including Philadelphia's ethics requirements and nondiscrimination provisions.

The procurement includes a voluntary LGBTQ Applicant Data Form that allows vendors to identify as Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) business owners and to disclose current certifications through the National LGBT Chamber of Commerce (NGLCC), the Philadelphia-based Independence Business Alliance (IBA), or other third-party certifiers such as ESMDC, PAUCP, Disability:IN, or WBENC. While no explicit set-asides or restrictions limiting vendor eligibility are identified in the procurement documents, the City's emphasis on diversity, equity, and inclusion suggests a preference for certified minority and women-owned business enterprises. All vendors must submit a signed Consent and Authorization Agreement either at the time of PHLContracts registration or as an attachment to their first submitted quote to avoid having their bids deemed non-responsive. The total contract value is capped at $43,000, adjusted annually by CPI-U increases rounded to the nearest thousand dollars, with the City making all payments through electronic deposit following delivery, approval of products, and submission of invoices. No incumbent vendors or existing contractors are identified in the procurement documents, and no specific technology integration requirements are noted beyond the requirement to submit quotes through the PHLContracts electronic procurement platform.