BioFire Maintenance Plan - LDH

The Louisiana Department of Health (LDH) has issued an Invitation to Bid (ITB) solicitation number 3000024793 for a comprehensive maintenance plan for BioFire Torch laboratory instruments located in East Baton Rouge Parish. The procurement seeks a one-year maintenance contract covering thirteen total BioFire Torch instruments, including one base instrument with serial number KTB01697 and twelve additional instruments. The maintenance plan requires OEM-certified technicians to provide comprehensive coverage including labor and parts for operational and mechanical breakdowns, equipment replacement, loaner instruments during repairs, optional annual recalibration and quality inspection, software upgrades, and after-hours customer support. The solicitation is proprietary and will be awarded on an all-or-none basis to the lowest responsive and responsible bidder meeting specifications. The bid is scheduled to be opened on June 3, 2025, at 10:00 AM CST, with online bid submission available through the LaGov system, and bidders will have the option to view the bid opening via a provided Zoom link. The contract will commence on July 1, 2025, or the date of award, with potential renewal options for two additional 12-month periods, creating a total possible contract duration of 36 months.

The procurement opportunity appears to have no specific set-aside designations or restrictions on responding organizations beyond standard state procurement requirements. Bidders must be registered in the LaGov system and include a W-9 form if newly registered. The state reserves the right to reject individual line items from the award and will prefer electronic payment solutions, including the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for other transactions. Vendors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability, with specific minimum coverage limits. While the exact budget range is not explicitly stated, the contract covers maintenance for multiple sophisticated laboratory instruments, suggesting a significant but undefined potential contract value. Pricing must be comprehensive, including transportation, freight, inside delivery, unpacking, assembly, and debris removal, with prices expected to remain firm for a minimum of 60 days and for the entire contract period if accepted.