BID-REG-HVAC Mechanical Services

The City of Minneapolis, on behalf of Hennepin County, Minnesota, is conducting a rebid solicitation for HVAC Mechanical Services (Event No. 4064) to establish pricing contracts with qualified mechanical contractors for residential and commercial HVAC and mechanical repairs citywide. The procurement seeks to procure all necessary labor, materials, equipment, service trucks, tools, and transportation for furnace and boiler repair and replacement, radiator service, ductwork repair and replacement, and other mechanical work as directed by the City Project Manager. Bidders must submit hourly labor rates for licensed journeymen and HVAC apprentices for both regular time work (Monday through Friday, 7:00 AM to 5:00 PM) and overtime work (outside regular hours, weekends, and holidays), with labor rates to include all overhead costs, travel time, and tool expenses; materials markup shall not exceed 20 percent over actual contractor costs. Qualified contractors must demonstrate experience with at least three commercial contracts of similar size and scope completed within the past five years, possess a Master Level Minneapolis Competency Card in Oil Burner, Steam/Hot Water, Warm Air/Ventilation, Refrigeration, and Gas Fitter classifications, and employ at least one Journeyworker and one Apprentice. The City reserves the right to award up to two contracts to the lowest responsive and responsible bidders meeting all specifications, with an initial contract term of April 1, 2026 through April 1, 2027, renewable for up to two additional 12-month periods at the City's discretion. Bids are due March 26, 2026 at 1:00 PM CDT through the City of Minneapolis eSupplier Portal; written questions must be submitted by March 17, 2026 at 12:00 PM, with addenda posted by March 19, 2026. All bids must include a completed Bid Form with grand total price, the Responsible Contractor Verification and Certification of Compliance Form with Attachment A-1 (for bids exceeding $50,000), prevailing wage certificates, documentation of required licenses and certifications, and a list of three reference projects with contact information.

Contractors must comply with Minnesota Statute 16C.285, subdivision 3, regarding responsible contractor minimum criteria, including current compliance with workers' compensation and unemployment insurance requirements, valid registration with the Minnesota Department of Revenue and Department of Employment and Economic Development, valid federal tax identification number or Social Security number, and Secretary of State certificate of authority for foreign corporations or cooperatives. The contract includes employment goals requiring 20 percent female and 32 percent minority participation, and all contractors must comply with the Minneapolis Living Wage Ordinance for contracts valued at $100,000 or more and prevailing wage standards. Contractors and subcontractors must not have had certificates of compliance revoked or suspended more than twice in three years, cannot have received final monetary sanctions for failure to meet targeted group or disadvantaged business enterprise goals more than once in three years, and must not be currently suspended or debarred by federal or state government. All contractors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence, Auto Liability of $1,000,000 combined single limit, and Workers' Compensation Insurance as required by law, with the City named as additional insured. The maximum award amount is $175,000; if bids exceed this threshold, the City reserves the right to reduce quantities accordingly. Pricing shall be firm for the initial contract period, with potential escalation after that term based on documented industry-wide, regional, and operational cost increases, subject to a maximum increase of the Consumer Price Index or five percent, whichever is higher, and all materials and workmanship are guaranteed for one year after acceptance.