Banking Services

The Kansas Department of Administration, Office of Procurement and Contracts, is issuing a Request for Proposal on behalf of the Kansas Department of Wildlife and Parks to procure comprehensive banking services for the department's Pratt, Kansas location. The procurement seeks qualified banking institutions to serve as the primary depository and provide full-service banking capabilities under a three-year contract period beginning June 1, 2026 through May 31, 2029, with an option to renew for two additional twenty-four-month periods by mutual agreement. The scope includes management of two account structures: a Fee Agency Account serving as the primary depository for all departmental deposits with projected annual activity of $5.825 million in deposits and approximately 1,824 annual deposit credits, and an Imprest Account for change funds and emergency disbursements with a maximum balance of $17,950.50. The selected bank must be physically located within ten miles of the agency's operational headquarters at 512 SE 25th Ave, Pratt, Kansas 67124 to accommodate cash and change needs during hunting and fishing seasons. Required qualifications include FDIC insurance, charter in Kansas or the United States, compliance with statutory requirements under K.S.A. 75-4201 et seq., execution of security and custodial agreements with the Pooled Money Investment Board, adequate capital ratios meeting regulatory standards, and three references demonstrating similar banking experience. Bidders must submit separate technical and cost proposals with itemized pricing on the Fee Structure Form, recent financial statements, and verification of disaster recovery capabilities. The bid event opened February 11, 2026 at 1:47 PM CST and closes on March 24, 2026 at 2:00 PM CDT, with written questions due to Procurement Officer Lara J. Williams no later than March 9, 2026, and the service delivery due date set for July 31, 2026. Final evaluation and award will be made by the Financial Services Negotiation Committee consisting of the Director of Purchases, Head of Using Agency, and Director of Accounts and Reports.

Vendors may claim eligibility for Kansas Bidder Preference Programs, including the Disabled Veteran Owned Business category or the Certified Business Bidder Preference category, with supporting documentation required to substantiate claims. Bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue with their proposals and comply with all state terms and conditions, including certifications regarding immigration reform and control, boycott of Israel compliance, sexual harassment policies, and acceptance of electronic funds transfer payment methods; no P-Card surcharges are permitted, and payment terms are Net 30 days with electronic funds transfer required unless a hardship exception is granted. All public funds must be fully collateralized with securities having a market value of at least 100% of deposits in excess of FDIC insurance coverage, and during peak collection periods when deposits may exceed $500,000, the bank must maintain sufficient additional collateral. No monetary bid guarantee is required, and the contract incorporates the State of Kansas Contractual Provisions Attachment and is governed by Kansas law with jurisdiction in Shawnee County District Court. Vendors not officially invited to participate must notify the Procurement Officer of their intent to bid at least 24 hours prior to the event closing date, and the state reserves the right to reject any or all bid responses, waive informalities, and proceed with award to the next lowest responsive bidder if the selected bidder fails to provide a current Tax Clearance Certificate within ten calendar days of notification. The specific contract award value or budget range is not disclosed in the procurement documents.