Automated Transcript Processing

The University of North Carolina at Chapel Hill's Division of Enrollment is seeking proposals for a cloud-based software solution to extract specific transcript data and automatically import it into Technolutions Slate and Oracle PeopleSoft Campus Solutions. The University currently receives approximately 250,000 transcripts annually and manually processes data for 70,000 applicants into Slate and 3,000 students into PeopleSoft. The proposed solution should utilize machine learning and natural language processing technologies to analyze transcript content, perform custom calculations, and adhere to the University's security requirements. Proposals are due by October 11, 2024, and the University may select finalists for interviews or oral presentations the week of November 4, 2024. The initial contract term is three years, with the option to renew for up to seven additional one-year terms. The University will evaluate proposals based on factors such as conformity to specifications, total cost of ownership, implementation timeline, training and support, and the vendor's qualifications and experience.

The University does not currently use any automation or OCR platforms and is open to both vendor-hosted and third-party-hosted cloud solutions, but prefers an off-the-shelf product. Vendors should provide detailed pricing information for all options, including 5-year contract terms if possible. The University is not setting aside this procurement for any specific types of organizations, and there is no listed incumbent vendor or current contractor. The University has not provided a budget range for this procurement, but the pricing structure should be based on a per-transcript processing fee or an alternative model.