ATHLETIC TRAINING SERVICES RE-SOLICIT

Winthrop University, located in Rock Hill, South Carolina, is seeking a comprehensive athletic training services provider through a Request for Proposal (RFP) issued by the State Fiscal Accountability Authority-Office of Procurement Services. The contract will support the university's NCAA Division I athletic program, which encompasses 17 teams and 275-375 student-athletes. The successful contractor will provide athletic trainers, equipment, supplies, emergency services, and a team physician for weekly visits, with a minimum requirement of medical coverage for 40 athletic events annually. Qualified providers must submit separate technical and pricing proposals, with pricing structured across four athletic trainer levels: Head Athletic Trainer, Lead Athletic Trainer, Level 1 (Experienced), and Level 2 (Non-Experienced). Mandatory qualifications include contractors being located within 50 miles of campus, directly employing staff (no subcontractors), and ensuring athletic trainers possess a master's degree, state licensure, and National Athletic Trainers Association certification. The proposal submission deadline is March 20, 2025, at 11:00 AM EST, with questions accepted until February 21, 2025, and optional site visits available by appointment. Evaluation criteria will be weighted as follows: Experience (35%), Staffing Plan (30%), Price Proposal (20%), and Operations Plan (15%).

The RFP does not specify any set-aside designations for disadvantaged or minority-owned businesses, nor does it provide information about an incumbent vendor. The contract term is structured for one year with four one-year renewal options, creating a potential maximum contract duration of five years from July 1, 2025, through June 30, 2030. The contract award is scheduled to be posted on June 13, 2025. While no specific budget range is disclosed, the comprehensive nature of services required—covering 17 teams across multiple sports with extensive medical and emergency support—suggests a substantial contract value. The athletics schedules provided in the attachments, which include spring and fall sports like basketball, baseball, softball, soccer, volleyball, and lacrosse, demonstrate the extensive coverage needed, with games occurring throughout the academic year at various times and locations. The requirement for ambulance services at no additional charge and the need for medical coverage across diverse athletic events further underscores the complexity and potential financial scope of this contract opportunity.