Armed and Unarmed Guards

The Town of Cortlandt in Westchester County, New York, is seeking a comprehensive security services contract through Request for Proposal (RFP) #02-2025 for Armed and Unarmed Guards. The procurement solicits vendors to provide security services at the Town Hall located at 1 Heady Street, Cortlandt Manor, covering weekdays, court dates, and evening meetings. The contract is structured as a one-year fixed-price agreement with an option for a second year, contingent on mutual consent. Evaluation criteria for armed guards include experience (45%), mandatory backup staffing (20%), and pricing (25%), while unarmed guard criteria encompass company experience (20%), mandatory backup staffing (20%), pricing (25%), and communication skills (25%). Proposals are due on August 6, 2025, at 2:00 PM EST, with the Town reserving the right to award the contract in part or full. Vendors must demonstrate licensing, certification, provide references, and be prepared for potential interviews. Unarmed guard services are specifically subject to prevailing wage requirements, and mandatory leave replacement is necessary for all officers.

The RFP does not explicitly outline set-aside designations or restrictions for specific enterprise types. While no incumbent vendors are directly mentioned, the Town indicates flexibility in contract award and potential service adjustments. The solicitation is being processed through the Empire State Purchasing Group, with bid documents available through the Empire State Bid System and alternative download assistance via BidNet. Potential vendors can obtain additional information by contacting the Purchasing Department at 914-734-1046. Though specific budget ranges are not detailed, the Town reserves the right to terminate the agreement with one month's notice and anticipates potential changes in security requirements. Vendors must provide emergency contacts, backup personnel, and demonstrate the ability to collaborate effectively with Town staff. The contract's structure suggests a competitive procurement process aimed at securing comprehensive, flexible security services for municipal facilities.