Architect/Engineering Professional Services Term Contract: RFP#6172026

The Commonwealth of Virginia Department of Corrections is requesting proposals for a Term Contract for Architect/Engineering Professional Services under RFP #6172026, with sealed proposals due July 15, 2026 at 2:00 p.m. local time. eVA Vendor Registration is mandatory; failure to register will result in automatic rejection.

The contract covers discrete, small architectural and/or engineering projects on an as-needed basis throughout statewide locations, including investigations, studies, reports, design services, and feasibility studies. The selected firm will furnish expertise, labor, and resources through individual Project Orders issued during the contract term. The Department has established a 42% Small Business Participation Goal on a race and gender-neutral basis under Executive Order 35 (2019).

The initial contract term is one year with three optional one-year renewals at the Agency's sole discretion, capped at a contract term of one year or cumulative Project Order fees of $10 million, whichever occurs first. Individual Project Order fees shall not exceed $2.5 million, with an aggregate total limit of $10 million per contract term; unused amounts do not carry forward to renewal terms. Compensation is established through a Memorandum of Understanding documenting negotiated labor rates for various A/E classifications and skill levels, applied to either lump-sum fees or authorized hourly-rate work.

Evaluation criteria include firm expertise and personnel qualifications, geographic location relative to project sites, responsiveness and timeliness, past experience with similar projects and term contracts, willingness to provide services at reasonable fees, recent design experience within established budgets, conformance to state construction procedures and codes, use of small business consultants and subcontractors, firm size relative to projects, and Professional Liability Insurance coverage. The Agency may award up to four qualified firms from this RFP. No pre-proposal conference will be held; inquiries should be directed to Marcia Powers at (804) 337-7044 or marcia.powers@vadoc.virginia.gov. Proposals may be submitted through eVA (preferred) or by hand-delivery to 5511-B Biggs Road, Richmond, VA 23224.