Applicant Tracking and Learning Mangement System

The City of Miami Beach, Florida is conducting a Request for Qualifications (RFQ) to procure an Applicant Tracking and Learning Management System for its governmental human resources operations. The solicitation seeks a comprehensive software solution designed to attract and hire high-quality candidates efficiently and equitably, with an optional learning management module that enables HR staff to select training courses aligned with the city's mandatory training goals. The system must integrate with the city's existing Tyler Technologies ERP system and provide capabilities including job board posting, auto-screening of candidates, electronic application distribution, analytics tools, EEO reporting, and mobile application functionality. The evaluation process will be conducted by a committee using qualitative criteria worth 100 points, with the City Manager ultimately recommending the selected vendor to the City Commission. Key dates include a pre-proposal meeting on August 5, 2025, with final proposal responses due by September 3, 2025. The initial contract term is five years, with a potential one-time extension for an additional five-year period under the same terms and conditions.

The RFQ encourages participation from diverse business enterprises, with specific sections in the bid certification documentation addressing small business, disadvantaged business, and LGBT business enterprise certifications. The city seeks vendors who can demonstrate compliance with various local and federal regulations, including anti-human trafficking laws, fair chance hiring ordinances, and living wage requirements. Bidders must submit a Dun & Bradstreet Supplier Qualification Report and provide three professional references. The current incumbent vendor is NeoGov, with the existing agreement set to expire on October 29, 2025. The estimated annual budget for the solution is $100,000, indicating a potential five-year contract value of approximately $500,000. Respondents must also provide detailed company information, certify business ethics, maintain a drug-free workplace, and confirm no previous contract debarments or cancellations.