Accounts Payable Invoice Automation Solution with AI Integration
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The University of North Carolina at Chapel Hill is requesting proposals for an Accounts Payable Invoice Automation Solution with AI integration under RFP 062926KJM, with proposals due August 31, 2026 at 12:00 PM Eastern Time. Vendors must be registered as North Carolina suppliers in good standing and submit offers electronically through the North Carolina electronic Vendor Portal (eVP). The solution must replace the University's current invoice submission system and integrate seamlessly with its PeopleSoft ERP system. The scope includes AI-driven processing of approximately 110,000 invoices annually and 35,000 purchase order invoices requiring manual linking, line matching, and voucher creation. The solution must support two and three-way invoice matching, email invoice consumption with error-handling, optical character recognition, machine learning, and natural language processing to automate data extraction, reduce manual entry, and accelerate approval workflows. Implementation includes two phases with user acceptance testing, training, and maintenance support throughout the contract term. The contract carries an initial three-year term with an option to renew on the same terms and conditions for up to seven additional one-year terms, with written notice required 60 days before the end of each term. Vendors must demonstrate financial stability, pass security reviews including ISO risk assessment and Data Governance Oversight Group review, and maintain SOC 2 Type II certification or equivalent third-party risk assessment. Evaluation uses a trade-off method considering conformity to specifications, total cost of ownership, vendor schedule, implementation plan, training and support, references, past performance, and associated risks. Payment terms are net 30 days after invoice receipt or service acceptance, whichever is later. Written questions are due July 20, 2026. Public opening of responses is scheduled for August 31, 2026 at 2:00 PM ET via virtual Zoom meeting.
Name | Description | Size | Type | Posted |
|---|---|---|---|---|
RFP062926KJM AP Invoice Automation Solution+AI integration(FINAL).pdf | 610KB | 6/29/26 |