A25-0300 Aggregates and Soils

The City of Baton Rouge, Parish of East Baton Rouge Purchasing Division has issued an Invitation to Bid (ITB) for an Annual Contract (File No. A25-0300) soliciting vendors to provide aggregates, limestone, gravel, and soils for municipal infrastructure and construction purposes. The procurement seeks vendors capable of delivering various materials in quantities ranging from 100 to 7,500 tons/cubic yards per item, with delivery options including 32-ton, 16-ton, and pick-up configurations to multiple locations such as Business Operations Warehouse, East Lot, and Baker Lot. The contract will have an initial one-year term with potential extensions for up to two additional years. Bidders must submit their proposals through the CentralBidding.com online platform, with the bid scheduled to be opened on September 04, 2025. Vendors are required to comply with multiple technical and regulatory requirements, including providing safety data sheets, registering chemicals with the EPA and Louisiana Department of Agriculture, and meeting specific insurance specifications. Successful bidders must also demonstrate compliance with federal and state procurement standards, including domestic preference regulations and equal employment opportunity guidelines.

The City-Parish has specifically designated this procurement as suitable for certified small entrepreneurships, strongly encouraging participation by minority-owned (MBE), small (SBE), and women-owned (WBE) businesses. Potential vendors must be registered in the City-Parish's Vendor Self-Service (VSS) system and submit a completed W-9 form as part of the registration process. The bid emphasizes fair chance hiring practices and includes provisions supporting diverse business participation. While specific budget ranges are not explicitly stated, the wide range of material quantities (100 to 7,500 tons/cubic yards) suggests potential significant procurement volume. The solicitation appears designed to create opportunities for smaller and diverse businesses while maintaining rigorous technical and regulatory compliance standards. Vendors must be prepared to meet comprehensive documentation requirements, demonstrate technical capabilities in material supply, and show commitment to equitable business practices to be considered for this municipal contract opportunity.