A Drinking Water Project and Program Management System

The Tennessee Department of Environment and Conservation (TDEC) is seeking a comprehensive Drinking Water (DW) project and program management solution through RFP #32701-25-195, with the primary objective of streamlining drinking water testing submissions, compliance tracking, and program enforcement. The procurement targets a sophisticated system capable of managing lab results, facilitating EPA reporting, tracking public water system submissions, and supporting enforcement mechanisms including violation assessments, fine issuance, and remediation efforts. The proposed system must integrate with multiple state and federal platforms such as SDWIS, geographic information systems, document management systems, and financial tracking systems, with the capability to support approximately 100 internal users and 1,000 external users across public water systems and laboratories. Evaluation criteria will be comprehensive, allocating 20 points for general qualifications, 40 points for technical qualifications, 10 points for oral presentations, and 30 points for cost proposals. Key procurement dates include a pre-response conference on March 3, 2025, a notice of intent to respond deadline of March 5, 2025, final response deadline of April 16, 2025, oral presentations scheduled for May 14-15, 2025, and a target contract signing date of June 11, 2025.

The contract will have a 60-month term with a maximum liability of $650,000 for the initial 12-month period and a total maximum liability of $2,500,000 for the entire contract duration. The system must demonstrate CROMERR compliance, robust data security protocols, and disaster recovery capabilities with a 4-hour Recovery Point Objective and 24-hour Recovery Time Objective. While the RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, vendors should carefully review all qualification requirements. The solution must be capable of comprehensive integration with existing state infrastructure, including multiple technological platforms that support drinking water program management. Potential vendors should be prepared to provide a scalable, secure, and highly functional system that can effectively manage the complex regulatory and reporting requirements of Tennessee's drinking water monitoring and enforcement programs.