25-15-KB Resurfacing Pull-Off Site

Spotsylvania County, Virginia is soliciting bids for Invitation for Bid (IFB) No. 25-15-KB, a resurfacing project for the Todd's Tavern Tourism pull-off site located in Stafford County. The project involves comprehensive parking lot rehabilitation, including milling existing asphalt to a 4-inch depth, manipulating and stabilizing the subgrade to 12 inches with cement addition, installing 4 inches of SM-9.5A surface course asphalt in two lifts, and restriping the lot to its original configuration. Sealed bids are due February 19, 2025, at 2:00 PM, with a public bid opening via WebEx immediately following. The contract will be awarded to the lowest responsive and responsible bidder based on Total Bid Price, with a requirement for contractors to have relevant parking lot resurfacing experience and provide three references from similar projects completed within the last 5 years. The project timeline mandates substantial completion within 45 calendar days from the Notice to Proceed and final completion within 175 calendar days. Contractors must obtain a VDOT Land Use Permit and may close the work area for up to 3 consecutive business days during normal working hours (7:00 AM - 5:00 PM Monday-Friday).

The procurement requires a 5% bid bond for bids over $100,000, with successful bidders also needing to provide performance and payment bonds. A 5% retainage will be held until final completion and acceptance, and contractors must provide a minimum two-year warranty on materials and workmanship. While no specific set-aside designations for disadvantaged enterprises are mentioned, contractors must maintain specified insurance coverage and adhere to technical specifications outlined in the addendum, including a minimum cement mix of 60 pounds per square yard for Full Depth Reclamation (FDR) operations. The project involves a specific 4-foot section between the median and travel lanes of Brock Road that will receive only mill and overlay treatment. Though a precise budget is not specified, the detailed technical requirements and bond requirements suggest this is a substantial infrastructure improvement project with an estimated value likely in the mid-to-high five-figure range. Interested contractors must submit questions by February 12, 2025, at noon to Katie Baird, the Senior Procurement Officer.