208-720008/Hardware Items

Coffee County, Alabama is soliciting quotes from local vendors for hardware items on an open-end purchase order basis, with quotes due September 4, 2026. Local-vendor eligibility is a hard requirement — the solicitation explicitly restricts participation to local vendors.

The scope spans six commodity lines: supplies for maintenance or construction activities; building and grounds repair and maintenance supplies; housekeeping and grounds maintenance supplies; repair supplies; safety and security equipment costing less than $500; and tools costing less than $500. Items will be ordered on an as-needed basis throughout the contract term.

The total contract value is capped at $25,000 across the original agreement and any annual renewals, with a maximum contract duration of five years from the effective date. Vendors must register in Alabama Buys and submit quotes electronically. Suppliers must certify compliance with Alabama sales tax registration requirements under Section 41-4-142 and verify enrollment in the E-Verify program prior to award if they employ one or more employees within Alabama, with documentation required within five calendar days of notification. The State is exempt from paying sales tax. All contracts are governed by Alabama law with sole venue in Montgomery, County. The Standard Terms and Conditions for Quick Quotes issued by the State of Alabama Office of the Chief Procurement Officer apply. Pricing is subject to cost realism and price reasonableness analysis at the State's discretion. The contract may be renewed annually by written agreement of both parties.