1700-A/C Maintenance

The State of Alabama Office of the Chief Procurement Officer is soliciting responses for IT Computer Room HVAC Maintenance services at 50 N Ripley Street through a Quick Quotes procurement process. This contract opportunity, posted on March 13, 2026, with a response due date of March 19, 2026, requires qualified HVAC maintenance contractors to provide preventive and corrective maintenance services for heating, ventilation, and air conditioning systems serving the state's IT computer room facility. Prospective suppliers must register in Alabama Buys and submit all responses electronically through the platform, with inquiries directed through the Supplier Portal to maintain proper documentation. Site visits may be arranged by contacting Lisa White at (334) 206-6004 to assess the facility and maintenance requirements. The procurement is governed by Alabama state law with venue in Montgomery, and incorporates by reference Division 4 of the Department of Finance Administrative Code (Chapters 355-4-1 through 355-4-6, effective October 1, 2022). The State reserves the right to conduct cost realism and price reasonableness analysis on all submitted bids.

Suppliers responding to this opportunity must meet several mandatory compliance requirements, including E-Verify enrollment verification for any workers employed in Alabama, current sales tax exemption status certification, and certification that the supplier is not debarred or suspended from federal contracts. Suppliers with contracts exceeding $25,000 must complete disclosure statements and certify compliance with Alabama sales and use tax collection requirements. No specific set-aside designations for disadvantaged enterprises are identified in the procurement documents. The contract terms establish that the State maintains sovereign immunity and does not indemnify suppliers, while payment will follow standard state procedures with multiple electronic payment options required at no additional cost to the State. Contracts may be canceled for justifiable cause with 30 days' notice for supplies or 72 hours' notice for services, and any disputes will be resolved through good faith negotiation, with monetary disputes proceeding to the Alabama Board of Adjustment if unresolved. No specific award value or budget range is disclosed in the available procurement materials.