159580 Emergency Procurement Tree Removal

The Virginia Department of Transportation (VDOT) Hampton Roads District has issued an emergency procurement for tree removal services in response to a snowstorm in the Hampton Roads region. This urgent contract is designed to address immediate tree removal and downed tree clearance needs, with two specific service categories outlined in the award document. The first category involves tree removal services including cutting and grubbing for 200 hours at $350 per hour for 20 crews, while the second category provides similar services for 100 hours at $625 per hour for 10 crews. The procurement is time-sensitive, with the contract running through March 20, 2025, and an immediate need for rapid response to storm-related tree removal. Key points of contact for this emergency procurement are Jeff Myers (757.902.0148) and Jerry Pruyne (757.619.3160), who will oversee the implementation of these emergency services. The primary deliverable is the comprehensive removal of trees and storm debris from affected areas in the Hampton Roads district, with a focus on quick and efficient clearing to restore transportation infrastructure and ensure public safety.

The emergency procurement appears to have been directly awarded to Pechts Contracting, located in Church Road, VA, without a traditional competitive bidding process due to the urgent nature of the work. The total purchase order amount is $132,500, with payment terms of Net 30 and freight terms of FOB destination, freight prepaid. Services will be delivered to the VDOT Hampton Roads District at 7511 Burbage Drive, Suffolk, VA 23435. The contract is subject to standard eVA (electronic Virginia) order terms and conditions, including an eVA transaction fee. While no specific set-aside designations or restrictions on vendor types are mentioned in the documentation, the emergency nature of the procurement suggests that the primary criteria for selection was the vendor's ability to rapidly mobilize crews and equipment to address the storm damage. The purchase order indicates that the contractor must be capable of deploying multiple crews quickly and efficiently to handle tree removal across the affected region, with a focus on immediate response and operational readiness.