Visual Field Analyzers

COMBINED SYNOPSIS SOLICITATION
(i) This is a combined synopsis/solicitation for ZEISS VISUAL FIELD ANALYZERS, BRAND NAME, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated.
(ii) The solicitation number is 36C24418Q9742 and is issued as a request for quotation (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95
(iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS 339112 code has a small business size standard of 1000.
(v) Contract Line Items (CLIN):
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
3.00
EA
__________________
__________________
HFA3 MODEL 860 W/ LIQUID TRIAL LENS, RELEYE, KINECTIC, GPA, HEAD TRK, GAZE TRK, PRINTER & TABLE
LOCAL STOCK NUMBER: 266002-1145-773-PRO
GRAND TOTAL
__________________
B.2 DELIVERY SCHEDULE
ITEM NUMBER
QUANTITY
DELIVERY DATE
0001
SHIP TO:
SEE STATEMENT OF NEED
3.00
30 ARO
(vi) Products must be Brand Name in the following specifications:
STATEMENT OF NEED
GENERAL:
The Optometry Department, located within the Wilmington VAMC, Wilmington, DE proposes to replace three visual field analyzers. This is a tool used by eye care providers to determine the type of vision defect. It provides information regarding the location of any disease processed or lesion throughout the visual pathway. The results are used for monitoring the progression of vision loss and the patient s condition. One will be located in the main facility and the other two will be located at our two Community Based Outpatient Clinics in southern New Jersey (Cape May and Vineland).
Item #
Description/Part Number*
Qty
HFA3 MODEL 860 W/ LIQUID TRIAL LENS, RELEYE, KINECTIC, GPA, HEAD TRK, GAZE TRK, PRINTER & TABLE
3
SPECIFICATIONS:
Dimension: 46 L x 52 W x 58 H (cm) which is exactly equivalent to: 18.11 L x
20.47 W x 22.83 H (inch)
Electrical Requirement: 100-120v- 50/60 Hz, 4.0A
Internal Storage: 500 Gb
Operating System: Windows 7-64 bit
Fixation Control
Video eye monitor
Heijl-Krakau blind spot monitor
Gaze Tracking
Head Tracking
Vertex Monitoring
DELIVERY:
The contractor shall deliver all items at no additional cost. All deliveries shall be made Monday- Friday, 8:00 a.m. 3:30 p.m.
VENDOR MUST DELIVER ONE UNIT TO EACH OF THE FOLLOWING ADDRESSES:
Wilmington VAMC
1601 Kirkwood Hwy
Wilmington, DE 19805
Cape May County CBOC
1 Monro Avenue
Cape May, NJÂ 08204
Phone: 800-461-8262 X 2850
Cumberland County CBOC
79 W. Landis Avenue
Vineland, NJ 08360
Phone: 800-461-8262 X 6500
3. PRICING SCHEDULE: VA anticipates award of a contract on a firm fixed unit price basis.
4. PERFORMANCE, DELIVERY, INSPECTION AND ACCEPTANCE:
4.1 Backorders: If there is a backorder on any of the requested items, the contractor must contact the VA no later than 24 hours. The contractor will offer the VA substitute of equal or higher quality. If acceptable to the VA, the substitute may be made part of the contract with a bilateral modification.
4.2 Warranty: The contractor warrants/guarantees all items against defective material and/or workmanship for a minimum of one year from the date of receipt. The contractor agrees to furnish without additional cost to the government, all labor and materials necessary to correct defects that were detected during the guarantee period.
The Contractor shall immediately notify all affected VA s and contracting activities in the event of a product recall, removal, required adjustments, or required modification that is suggested or mandated by the contractor, distributor, manufacturer, or any regulatory or official agency. The information that shall be included in this notification include:
A complete item description, identification.
Administrative identification data including contract number, order numbers, and order date.
Reasons for recall, removal, adjustment, or modification.
Instructions for appropriate corrective action.
5. EDUCATION/ TRAINING:
5.1 The contractor shall provide any and all technical training required in order for VA staff to fully utilize the equipment. The contractor will provide installation and face to face training on the equipment at the Vineland CBOC.
(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:
CLAUSES:
52.214-21 Descriptive Literature (APR 2002)
852-219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
(a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
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(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.Â
(ix) Evaluation of this requirement will be based on PRICE ONLY.
(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.
(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:
(End of Clause)
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://farsite.hill.af.mil
https://acquisition.gov/far
(End of Clause)
852.203-70 Commercial Advertising (JAN 2008)
852.246-71 Inspection (Jan 2008)
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:
52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015)
52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)
52.219-28 Post Award Small Business Program Representation (JUL 2013)
52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126)
52.222-21 Prohibition of Segregated Facilities (APR 2015)
52.222-26 Equal Opportunity (APR 2015)
52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
52.222-50 Combating Trafficking in Persons (MAR 2015)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)
52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)
52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013)
(xiii) There are no additional contract requirements, terms or conditions.
(xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.
(xv) Quotes must be emailed to thomas.cossentino@va.gov and received no later than 2PM EST on 9/7/2018.
Quotes may be submitted on this document (If you use this form, Include your company information name, address, phone number, POC, POC email, and DUNS #) or the vendor s own form.
If you are not the manufacturer than an AUTHORIZED DISTRIBUTOR LETTER FROM THE MANUFACTURER needs to be provided with your quote in order to be considered for the award.
NO LATE QUOTES WILL BE ACCEPTED
(xvi) For information regarding the solicitation, please contact Thomas Cossentino at thomas.cossentino@va.gov..