VISN 2 nuance powerscribe service agreement

COMBINED SYNOPSIS/SOLICITATION

SERVICE MAINTENANCE AGREEMENT FOR VISN2 S NUANCE POWERSCRIBE 360 DICTATION SYSTEM

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24219Q1044.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03.

(iv) This procurement is being issued as competitive open market procurement. The North American Industry Classification System (NAICS) code is 811219, Other Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $20.5 Million.

(v) The Contractor shall provide pricing to provide a service maintenance agreement for VISN2 s Nuance Powerscribe 360 dictation system for a base and two option year periods. See below for pricing tables and a detailed breakdown of equipment to be serviced.

A.2 SCHEDULE OF SERVICES/PRICES:

Line Item

DESCRIPTION

QUANTITY

UNIT

UNIT PRICE

TOTAL PRICE

1.

Service maintenance agreements for Nuance Power Scribe Dictation system (Base Year) at the Albany, Buffalo, Bath, Canandaigua and Syracuse VAMCs from 10/01/2019 to 09/30/2020

12

MO

$

$

2.

Service maintenance agreements for Nuance Power Scribe Dictation system (Option Year 1) at the Albany, Buffalo, Bath, Canandaigua and Syracuse VAMCs from 10/01/2020 to 09/30/2021

12

MO

$

$

3.

Service maintenance agreements for Nuance Power Scribe Dictation system (Option Year 2) at the Albany, Buffalo, Bath, Canandaigua and Syracuse VAMCs from 10/01/2021 to 09/30/202

12

MO

$

$

Total Price

$

A.2.1 MONTHLY BREAKDOWN OF EQUIPMENT TO BE SERVICED PER PERIOD OF PERFORMANCE

Note that not all locations have equipment that is covered under this service agreement.

ALBANY VA MEDICAL CENTER

Items with Mon Fri 8am-5pm On-site Coverage and/or Depot repair

Quantity

Model/Part #

Description

Unit

Price

Total price

5

0POWM2S-004

MIC POWERMIC II with SCANNER

Year

$

$

29

0POWM2N-HC-C04

POWERMIC II NON-SCANNER

MICROPHONE PRICE TIER C (26-50) MIC

Year

$

$

29

0POWM2N-005

MIC POWERMICROPHONE II

NON SCANNER

Year

$

$

5

0PSPHFU

KIT,PS PHYSICN

HDSET-FTPED USB

Year

$

$

Total Dollar Value

$

Items with 24hr/7days a week Remote On-site Coverage

Quantity

Model/Part #

Description

Unit

Price

Total Price

1

PS360AD-001

LIC, POWERSCRIBE 360

ASSISTED DIAGNOSIS

Year

$

$

1

PS360PR-M01

LIC, POWERSCRIBE 360 PEER REVIEW QA (MEDIUM

50,000-199,999) EXAMS

Year

$

$

24

PS360CPTU

POWERSCRIBE 360 CPT END

USER COUNT

Year

$

$

1

PTS4000R-236

SRVR-HW, PS360 INTERFACE,

DL360 G8 1.8GHZ 10M 4C 16G

1P W2K8R2-64

Year

$

$

1

PTS0030R-238

SRVR-HW, PS360 SYSTEM

LEVEL 3, DL380 G8 2.40GHZ

10M 4C 12G 1P W2K8R2-64

Year

$

$

1

PTS6000R-236

SRVR-HW, PS360 SPEECH

UTILITY, DL360 G8 1.8GHZ

10M 4C 16G 2P W2K8R2-64

Year

$

$

1

PTS9000R-236

SRVR-HW, PS360 TEST

SYSTEM, DL360 G8 1.8GHZ

10M 4C 16G 1P W2K8R2-64

Year

$

$

1

PS360T58-CON-F15

LIC-SW, PS360 REPORTING

CONVERSION SW, TEST,

V1.5, SQL2K8R2SE, 5 USER,

FLD

Year

$

$

5

0502381-ISV

LIC RUNTIME

SQL2008/SQL2008 R2

SE,ISV,1-CAL 64BIT

Year

$

$

1

PS360SD8-CON-F15

SW, PS360 REPORTING

CONV, V1.5, SW & SQL,

UPGRADE TO SQL2K8R2SE

DUAL CPU, FLD

Year

$

$

1

0502381-002

LIC RUNTIME SQL2008 R2

SE,ISV,1-PRO 64BIT

Year

$

$

1

0502381-002

LIC RUNTIME SQL2008 R2

SE,ISV,1-PRO 64BIT

Year

$

$

120,000

PS360EX-CONV-282

PS360, Annual Exam Volume

License, Conversion

Year

$

$

1

0PSWPXL

LICENSE POWEREXP SW

CUSTOM

Year

$

$

Total Dollar Value

$

Total For Albany VA Medical Center - $

SYRACUSE VA MEDICAL CENTER

Items with Mon Fri 8am-5pm On-site Coverage and/or Depot repair

Quantity

Model/Part #

Description

Unit

Price

Total price

16

0POWM2N-HC-C04

POWERMIC II NON-SCANNER

MICROPHONE PRICE TIER C (26-50) MIC

Year

$

$

16

0POWM2N-005

MIC POWERMICROPHONE II

NON SCANNER

Year

$

$

5

0PSPHFU

KIT,PS PHYSICN

HDSET-FTPED USB

Year

$

$

1

0POWM2S-004

MIC POWERMIC II with SCANNER

Year

$

$

1

0POWM2S-005

MIC POWERMIC II with SCANNER

Year

$

$

Total Dollar Value

$

Items with 24hr/7days a week Remote On-site Coverage

Quantity

Model/Part #

Description

Unit

Price

Total price

87,000.00

PS360EX-CONV-177

PS360, Annual Exam Volume License, Conversion

Year

$

$

1

PS360SD8-CON -F15

SW, PS360 REPORTING

CONV, V1.5, SW & SQL, UPGRADE TO SQL2K8R2SE DUAL CPU, FLD

Year

$

$

1

0502381-002

LIC RUNTIME SQL2008 R2

SE,ISV,1-PRO 64BIT

Year

$

$

1

0502381-002

LIC RUNTIME SQL2008 R2

SE,ISV,1-PRO 64BIT

Year

$

$

1

PS360T58-CON-F15

LIC-SW, PS360 REPORTING

CONVERSION SW, TEST,

V1.5, SQL2K8R2SE, 5 USER,

FLD

Year

$

$

5

0502381-ISV

LIC RUNTIME

SQL2008/SQL2008 R2

SE,ISV,1-CAL 64BIT

Year

$

$

16

PS360CPTU

POWERSCRIBE 360 CPT END USER COUNT

Year

$

$

1

PS360AD-001

LIC, POWERSCRIBE 360 ASSISTED DIAGNOSIS

Year

$

$

1

PS360PR-M01

LIC, POWERSCRIBE 360 PEER REVIEW QA (MEDIUM 50,000-199,999) EXAMS

Year

$

$

1

PTS0030R-238

SRVR-HW, PS360 SYSTEM LEVEL 3, DL380 G8 2.40GHZ 10M 4C 12G 1P W2K8R2-64

Year

$

$

1

PTS4000R-236

SRVR-HW, PS360 INTERFACE, DL360 G8 1.8GHZ 10M 4C 16G 1P W2K

Year

$

$

1

PTS9000R-236

SRVR-HW, PS360 TEST SYSTEM, DL360 G8 1.8GHZ 10M 4C 16G 1P W2K8R2-64

Year

$

$

1

PTS6000R-236

SRVR-HW, PS360 SPEECH UTILITY, DL360 G8 1.8GHZ 10M 4C 16G 2P

Year

$

$

1

0PSWPXL

LICENSE POWEREXP SW

CUSTOM

Year

$

$

Total Dollar Value

$

Total For Syracuse VA Medical Center - $61,735.48

BUFFALO VA MEDICAL CENTER

Items with Mon Fri 8am-5pm On-site Coverage and/or Depot repair

Quantity

Model/Part #

Description

Unit

Price

Total Price

4

0POWM2S-004

MIC POWERMIC II with SCANNER

Year

$

$

6

0POWM2S-005

MIC POWERMIC II with SCANNER

Year

$

$

Total

$

Total For Buffalo VA Medical Center - $

(vi) Description of requirement (See attached Statement of Work (SOW): The contractor shall provide all parts and labor identified in the attached Scope of Work document.

(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.

Places of Performance

Albany VA Medical Center 113 Holland Ave, Albany, NY 12208

Bath VA Medical center 76 Veterans Avenue, Bath, NY 14810

Buffalo VA Medical Center 3495 Bailey Avenue, Buffalo NY 14215

Canandaigua VA Medical center 400 Fort Hill Avenue, Canandaigua, NY 14424

Syracuse VA medical Center 800 Irving Avenue, Syracuse, NY 13210

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

52.233-2 Service of Protest (SEPT 2006)

852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008)

852.233-71 Alternate Protest Procedure (JAN 1998)

(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.

TECHNICAL

Technical capability to meet all of the requirements of the SOW, please provide a maximum 5 page capability statement

PAST PERFORMANCE

The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process to service similar generators:

a) Name and address of contracting activity

b) Name and telephone number of contract person

c) Dates of contract performance

The CPARS past performance records shall also be reviewed as part of PAST PERFORMANCE.

The Government reserves the right to make award without discussions.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

52.204-13 System for Award Management Maintenance

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

CL-120 Supplemental Insurance Requirements

52.232-18 Availability of Funds (APR 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

852.203-70 Commercial Advertising (JAN 2008)

852.203-71 Display of Department of Veterans Affairs Hotline Poster (DEC 1992)

852.232-72 Electronic Submission Of Payment Requests (NOV 2012)

852.237-70 Contractor Responsibilities (APR 1984)

852.270-1 Representatives of Contracting Officers (JAN 2008)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:52.219-6, Notice of Total Small Business Set-Aside (NOV 2011)

52.219-28 Post Award Small Business Program Representation (Jul 2013)

52.222-3 Convict Labor (June 2003)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (APR 2015)

52.222-50 Combating Trafficking in Persons (MAR 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-34 Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013)

52.222-51 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements (NOV 2007)

(xiii) The Service Contract Act of 1965 not does apply to this procurement.

(xiv) N/A

(xv) This is an open-market combined synopsis/solicitation for a service maintenance agreement for VISN2 s Nuance Powerscribe 360 dictation system as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s)

Submission shall be received not later than 12:00 PM EST, Friday, September 06th, 2019. The government shall only accept electronic submissions via email, please send all quotations to Michael Spivack at Michael.Spivack@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Direct your questions to Michael Spivack, Contracting Specialist, 585-297-1460 x 72458; Michael.Spivack@va.gov.

List of Attachments:

1. Statement of Work