USBP Yuma Surge Cleaning Services

The purpose of Amendment One (1) to solicitation 03C19Q0116 is the following:
1. Upload revised Statement of Work. The supplies and equipment under section 7 that the contractor is required to supply have been revised. Work hours under section 11 have been defined as 10:00am through 8:00pm.
2. Upload question and answer document.
All other terms and conditions remain unchanged.
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 03C19Q0116 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses (including Attachment Two to the solicitation) are those in effect through Federal Acquisition Circular 2019-02. The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 - (Janitorial Services) with a small business size standard of $18.0M. This requirement is a total small business set-aside and all qualified offerors may submit quotations.

***The U.S. Customs and Border Protection (CBP), United States Border Patrol (USBP) Yuma Sector has an urgent need for custodial/janitorial services for the Yuma Station (YUS). YUS is currently experiencing an influx in the number of detainees being held on the property creating an overflow situation requiring the need for removal of trash in certain areas as well as other general cleaning tasks. The Contractor shall provide all services, supplies (as specified), equipment, supervision, and training for custodial services identified in the Statement of Work (SOW).***

Question Submission: Interested Offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Government to respond and repost the buy with Q & A based on the questions that come in (if applicable). Questions must be submitted directly to the point of contact as indicated above. Questions not received by the question submission deadline of: Wednesday, May 15, 2019 at 5:00 PM PT may not be considered.

Quotations must be submitted by email only to Contract Specialist Benjamin Dorgan at: benjamin.j.dorgan@cbp.dhs.gov Subject line of the email should read: 03C19Q0116 Quotation Submission: USBP Yuma Surge Cleaning Services.

All proposal pricing must be valid for up to 30 calendar days after close of the solicitation.

The deadline for receipt of proposals for this requirement is: Thursday, May 16, 2019 at 3:00 PM PT.

This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements, pursuant to applicable regulations and guidelines.

In accordance with FAR 52.222-41 (Service Contract Labor Standards) Attachment Three to the solicitation includes prevailing wage rates for the Arizona county of Yuma. These wage rates must be adhered to in performance of the resultant contract.

The selected Offeror must comply with the following commercial item terms and conditions: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (See Attachment Two to the solicitation for further clause and provision detail applicable to this acquisition). The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

In addition to submitting the proposal pricing sheet (Attachment Four) for this solicitation, each Offeror must provide any relevant NON-PRICING responses (e.g. technical proposal, product specifications, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. An offeror must submit sufficient information for a technical evaluation to be made by the Government to determine if the offeror's quotation meets the minimum requirements of the SOW. Pricing may be submitted alternatively in a separate document matching the proposal pricing sheet; however, alternative pricing structures may cause a quotation to be determined non-responsive. The Contracting Officer is not responsible for acquiring any additional information. If description/technical data/specifications are not sufficient to make a technical acceptance decision, the quote may be determined technically unacceptable.

Emailed submissions must be in separate attachments and clearly indicate what is being provided. The following criteria must be followed when submitting proposal attachments:

1. No more than five (5) single-sided pages total for Evaluation Factor One. (TECHNICAL AND MANAGEMENT APPROACH)

2. No more than five (5) single-sided pages total for Evaluation Factor Two. (PAST PERFORMANCE)

Due to restrictions on the size of email, ensure that all emails submitted are less than 5MB. If the proposal exceeds 5MB, please separate the submission into multiple emails and include in the subject line the solicitation number and # of # emails. Any electronic submission determined to contain a virus will be deleted and not viewed or accepted for consideration under this solicitation.

Award Criteria:

Proposals that do not respond to all requirements in the solicitation may be rejected without further evaluation, deliberation, or discussion. The Government may reject any proposal that is evaluated to be significantly not compliant with the solicitation requirements, or reflects a failure to comprehend the complexity and risks of the work to be performed. The Government reserves the right to award without discussions with Offerors.

FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government and whose offer is the Lowest Priced Technically Acceptable (LPTA). Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The quote with the lowest evaluated price will be evaluated for technical acceptability. Only if that quote is found to be technically unacceptable will the evaluation proceed to the quote with the next lowest evaluated price. This process will continue until the lowest priced technically acceptable quote is found. The following factors shall be used to evaluate technical acceptability of the lowest priced offeror:

1. TECHNICAL AND MANAGEMENT APPROACH (non-price)
The Offeror must meet the requirements of the Statement of Work (SOW).
2. PRICE
A comparison of proposal pricing received in response to the solicitation will be made in order to make a determination of fair and reasonable pricing in accordance with the Firm Fixed Price nature of this acquisition action.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Government reserves the right to award without discussions with Offerors.

(End of provision)

List of Attachments to Solicitation Number 03C19Q0116:
1. Statement of Work (SOW)
2. Applicable Contract Clauses and Solicitation Provisions
3. WDOL Wage Determination - Arizona county of Yuma
4. Proposal Pricing Sheet

.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 03C19Q0116 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses (including Attachment Two to the solicitation) are those in effect through Federal Acquisition Circular 2019-02. The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 - (Janitorial Services) with a small business size standard of $18.0M. This requirement is a total small business set-aside and all qualified offerors may submit quotations.

***The U.S. Customs and Border Protection (CBP), United States Border Patrol (USBP) Yuma Sector has an urgent need for custodial/janitorial services for the Yuma Station (YUS). YUS is currently experiencing an influx in the number of detainees being held on the property creating an overflow situation requiring the need for removal of trash in certain areas as well as other general cleaning tasks. The Contractor shall provide all services, supplies (as specified), equipment, supervision, and training for custodial services identified in the Statement of Work (SOW).***

Question Submission: Interested Offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Government to respond and repost the buy with Q & A based on the questions that come in (if applicable). Questions must be submitted directly to the point of contact as indicated above. Questions not received by the question submission deadline of: Wednesday, May 15, 2019 at 5:00 PM PT may not be considered.

Quotations must be submitted by email only to Contract Specialist Benjamin Dorgan at: benjamin.j.dorgan@cbp.dhs.gov Subject line of the email should read: 03C19Q0116 Quotation Submission: USBP Yuma Surge Cleaning Services.

All proposal pricing must be valid for up to 30 calendar days after close of the solicitation.

The deadline for receipt of proposals for this requirement is: Thursday, May 16, 2019 at 3:00 PM PT.

This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements, pursuant to applicable regulations and guidelines.

In accordance with FAR 52.222-41 (Service Contract Labor Standards) Attachment Three to the solicitation includes prevailing wage rates for the Arizona county of Yuma. These wage rates must be adhered to in performance of the resultant contract.

The selected Offeror must comply with the following commercial item terms and conditions: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (See Attachment Two to the solicitation for further clause and provision detail applicable to this acquisition). The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

In addition to submitting the proposal pricing sheet (Attachment Four) for this solicitation, each Offeror must provide any relevant NON-PRICING responses (e.g. technical proposal, product specifications, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. An offeror must submit sufficient information for a technical evaluation to be made by the Government to determine if the offeror's quotation meets the minimum requirements of the SOW. Pricing may be submitted alternatively in a separate document matching the proposal pricing sheet; however, alternative pricing structures may cause a quotation to be determined non-responsive. The Contracting Officer is not responsible for acquiring any additional information. If description/technical data/specifications are not sufficient to make a technical acceptance decision, the quote may be determined technically unacceptable.

Emailed submissions must be in separate attachments and clearly indicate what is being provided. The following criteria must be followed when submitting proposal attachments:

1. No more than five (5) single-sided pages total for Evaluation Factor One. (TECHNICAL AND MANAGEMENT APPROACH)

2. No more than five (5) single-sided pages total for Evaluation Factor Two. (PAST PERFORMANCE)

Due to restrictions on the size of email, ensure that all emails submitted are less than 5MB. If the proposal exceeds 5MB, please separate the submission into multiple emails and include in the subject line the solicitation number and # of # emails. Any electronic submission determined to contain a virus will be deleted and not viewed or accepted for consideration under this solicitation.

Award Criteria:

Proposals that do not respond to all requirements in the solicitation may be rejected without further evaluation, deliberation, or discussion. The Government may reject any proposal that is evaluated to be significantly not compliant with the solicitation requirements, or reflects a failure to comprehend the complexity and risks of the work to be performed. The Government reserves the right to award without discussions with Offerors.

FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government and whose offer is the Lowest Priced Technically Acceptable (LPTA). Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors. The quote with the lowest evaluated price will be evaluated for technical acceptability. Only if that quote is found to be technically unacceptable will the evaluation proceed to the quote with the next lowest evaluated price. This process will continue until the lowest priced technically acceptable quote is found. The following factors shall be used to evaluate technical acceptability of the lowest priced offeror:

1. TECHNICAL AND MANAGEMENT APPROACH (non-price)
The Offeror must meet the requirements of the Statement of Work (SOW).
2. PRICE
A comparison of proposal pricing received in response to the solicitation will be made in order to make a determination of fair and reasonable pricing in accordance with the Firm Fixed Price nature of this acquisition action.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Government reserves the right to award without discussions with Offerors.

(End of provision)

List of Attachments to Solicitation Number 03C19Q0116:
1. Statement of Work (SOW)
2. Applicable Contract Clauses and Solicitation Provisions
3. WDOL Wage Determination - Arizona county of Yuma
4. Proposal Pricing Sheet

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