UPS Replacements

Amendment 1 - Attached Q&A document.

This is a Combined Synopsis/Solicitation for the acquisition of Uninterruptible Power Supply (UPS). This is a Brand Name or Equal requirement. Please see attached Statement of Requirements for further details.

(i) This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Simplified Acquisition Procedures (FAR Part 13) will be used for requirement.

(ii) Solicitation Number: FA930225Q0099 **Please provide the full solicitation number on all packages**

Interested parties who believe they can meet all the requirements for the UPS described in this combined synopsis/solicitation are invited to submit, in writing, a complete quote.

Offerors are required to submit with their quote enough information for the Government to evaluate the requirements detailed in this combined synopsis/solicitation.  Offerors shall submit quotes via email, please note the maximum file size is 10MB. Emails over this file size will not be received.  Submit only written offers; oral offers will not be accepted.

This solicitation is issued as a Request for Quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2025-05, DFARS Change 01/17/2025 and DAFFARS Change 10/16/2024.

(iv) THIS REQUIREMENT WILL BE: 100% WOMEN-OWNED Small Business Set-Aside. All vendors must be certified women-owned small businesses. The North American Industry Classification System (NAICS) number for this acquisition is 335999 “All Other Miscellaneous Electrical Equipment and Component Manufacturing” with a size standard of 600 employees.

(v) Delivery: 30 Days ARO

(vi) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Provisions and clauses can be viewed via internet at Acquisition.gov, https://www.acquisition.gov/.

Offerors shall prepare their quotations in accordance with FAR 52.212-1.  In addition, the following information shall be included:

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITHIN YOUR QUOTE:

1.         SAM UEI:

2.         TIN Number:

3.         CAGE Code:

4.         Contractor Name:

5.         Payment Terms (NET 30) or Discount:

6.         Point of Contact Name and Phone Number:

7.         Email address:

8.         Warranty (if applicable):

9.         Date Offer Expires:

10.       FOB Destination:

11.       Estimated Delivery Lead Time:

12.       Completed copy of FAR 52.212-3, Alt I, Offeror Representations and Certifications—Commercial Products and Commercial Services (Feb 2024) – or - notification that FAR 52.212-3 representations and certifications are available on SAM.gov

(vii)  The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

***Please read the evaluation criteria closely. If vendor does not provide a full response, it will be found unresponsive***

The solicitation provides that quotations will be evaluated using Lowest Price Technically Acceptable (LTPA). The award will be made based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The technical acceptability factor contains one non-cost subfactor: (1) Ability to provide the required Uninterruptible Power Supply (UPS) listed in the Statement of Requirements.

The agency will first rank quotations according to price, from lowest to highest, and will evaluate the lowest-priced quotation as either technically acceptable or unacceptable, reserving the right to evaluate additional quotations for technical acceptability if deemed to be in the best interest of the government.

Evaluation Factors:

1. Price
2. Technical Acceptability
   1. Subfactors:
      1. Ability to provide the required Uninterruptible Power Supply (UPS).

The Government will award a purchase order resulting from the RFQ to a responsible offeror whose quote is responsive to the RFQ and considered to be the LTPA.

(viii) Offerors must have completed copies of applicable provisions in sam.gov. Offers will be considered incomplete if not completed.

(ix) The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

(x) The clause at FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025), applies to this acquisition.

(xi) Additional Contract Requirement or Terms and Conditions: Please find a contemplated list of additional provisions/clauses attached; the final list of clauses is dependent upon actual dollar value of the contract award and may change from those provided in the attachment. Full text for the clauses and provisions can be accessed via https://www.acquisition.gov/

(xii) Defense Priorities and Allocation System (DPAS): N/A

(xiii) Quote Submission Information:

It is the government’s intent to award without discussions.  Therefore, each initial quote should contain the offeror’s best terms from a price and technical standpoint.  However, the government reserves the right to conduct discussions if the Contracting Officer (CO) determines that discussions are necessary.

Offers are due by 03 September 2025 at 12:00 PM, Pacific Daylight Time (PDT).

Offers must be sent via email to both Karla Vazquez (karla_lizette.vazquez_montes@us.af.mil) and Anne Beach (anne.beach@us.af.mil). No late submissions will be accepted.

(xiv) For additional information regarding this solicitation contact:

Primary Point of Contact:

Karla Vazquez

Contract Specialist

karla_lizette.vazquez_montes@us.af.mil

Secondary Point of Contact:

Anne Beach

Contracting Officer

anne.beach@us.af.mil

QUESTION PERIOD: The period for questions regarding this RFQ will end at 12:00 PM PDT on 29 August 2025. Please send all questions to the buyer via email to the Contracting Officer and Contract Specialist. Phone inquiries are not available currently. All questions and answers will be posted to this RFQ.

Attachments:

1. SF1449
2. Statement of Requirements

This is a Combined Synopsis/Solicitation for the acquisition of Uninterruptible Power Supply (UPS). This is a Brand Name or Equal requirement. Please see attached Statement of Requirements for further details.

(i) This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Simplified Acquisition Procedures (FAR Part 13) will be used for requirement.

(ii) Solicitation Number: FA930225Q0099 **Please provide the full solicitation number on all packages**

Interested parties who believe they can meet all the requirements for the UPS described in this combined synopsis/solicitation are invited to submit, in writing, a complete quote.

Offerors are required to submit with their quote enough information for the Government to evaluate the requirements detailed in this combined synopsis/solicitation.  Offerors shall submit quotes via email, please note the maximum file size is 10MB. Emails over this file size will not be received.  Submit only written offers; oral offers will not be accepted.

This solicitation is issued as a Request for Quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2025-05, DFARS Change 01/17/2025 and DAFFARS Change 10/16/2024.

(iv) THIS REQUIREMENT WILL BE: 100% WOMEN-OWNED Small Business Set-Aside. All vendors must be certified women-owned small businesses. The North American Industry Classification System (NAICS) number for this acquisition is 335999 “All Other Miscellaneous Electrical Equipment and Component Manufacturing” with a size standard of 600 employees.

(v) Delivery: 30 Days ARO

(vi) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Provisions and clauses can be viewed via internet at Acquisition.gov, https://www.acquisition.gov/.

Offerors shall prepare their quotations in accordance with FAR 52.212-1.  In addition, the following information shall be included:

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITHIN YOUR QUOTE:

1.         SAM UEI:

2.         TIN Number:

3.         CAGE Code:

4.         Contractor Name:

5.         Payment Terms (NET 30) or Discount:

6.         Point of Contact Name and Phone Number:

7.         Email address:

8.         Warranty (if applicable):

9.         Date Offer Expires:

10.       FOB Destination:

11.       Estimated Delivery Lead Time:

12.       Completed copy of FAR 52.212-3, Alt I, Offeror Representations and Certifications—Commercial Products and Commercial Services (Feb 2024) – or - notification that FAR 52.212-3 representations and certifications are available on SAM.gov

(vii)  The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

***Please read the evaluation criteria closely. If vendor does not provide a full response, it will be found unresponsive***

The solicitation provides that quotations will be evaluated using Lowest Price Technically Acceptable (LTPA). The award will be made based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The technical acceptability factor contains one non-cost subfactor: (1) Ability to provide the required Uninterruptible Power Supply (UPS) listed in the Statement of Requirements.

The agency will first rank quotations according to price, from lowest to highest, and will evaluate the lowest-priced quotation as either technically acceptable or unacceptable, reserving the right to evaluate additional quotations for technical acceptability if deemed to be in the best interest of the government.

Evaluation Factors:

1. Price
2. Technical Acceptability
   1. Subfactors:
      1. Ability to provide the required Uninterruptible Power Supply (UPS).

The Government will award a purchase order resulting from the RFQ to a responsible offeror whose quote is responsive to the RFQ and considered to be the LTPA.

(viii) Offerors must have completed copies of applicable provisions in sam.gov. Offers will be considered incomplete if not completed.

(ix) The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

(x) The clause at FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025), applies to this acquisition.

(xi) Additional Contract Requirement or Terms and Conditions: Please find a contemplated list of additional provisions/clauses attached; the final list of clauses is dependent upon actual dollar value of the contract award and may change from those provided in the attachment. Full text for the clauses and provisions can be accessed via https://www.acquisition.gov/

(xii) Defense Priorities and Allocation System (DPAS): N/A

(xiii) Quote Submission Information:

It is the government’s intent to award without discussions.  Therefore, each initial quote should contain the offeror’s best terms from a price and technical standpoint.  However, the government reserves the right to conduct discussions if the Contracting Officer (CO) determines that discussions are necessary.

Offers are due by 03 September 2025 at 12:00 PM, Pacific Daylight Time (PDT).

Offers must be sent via email to both Karla Vazquez (karla_lizette.vazquez_montes@us.af.mil) and Anne Beach (anne.beach@us.af.mil). No late submissions will be accepted.

(xiv) For additional information regarding this solicitation contact:

Primary Point of Contact:

Karla Vazquez

Contract Specialist

karla_lizette.vazquez_montes@us.af.mil

Secondary Point of Contact:

Anne Beach

Contracting Officer

anne.beach@us.af.mil

QUESTION PERIOD: The period for questions regarding this RFQ will end at 12:00 PM PDT on 29 August 2025. Please send all questions to the buyer via email to the Contracting Officer and Contract Specialist. Phone inquiries are not available currently. All questions and answers will be posted to this RFQ.

Attachments:

1. SF1449
2. Statement of Requirements