SYR UPS Maintenance and Battery Replacement

Added: Sep 02, 2016 2:51 pm COMBINED SYNOPSIS/SOLICITATION UPS SERVICE MAINTENANCE AGREEMENT SYRACUSE VA MEDICAL CENTER

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items" and 13.5-" Simplified Procedures for Certain Commercial Items", as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number VA242_16-Q_0344_1.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88-1.

(iv) This procurement is being issued as a total small business set aside. The North American Industry Classification System (NAICS) code is 335311, Commercial and industrial machinery and equipment (except automotive and electronic) repair and maintenance, with a small business size standard of $7.5 Million.

(v) The Contractor shall provide pricing to provide UPS & Battery System preventative maintenance and inspection for a base and four option year periods. See table below for timeframe of option periods:



ANNUAL TOTAL PRICING FOR ELEVATOR SERVICE AGREEMENT

Line Item DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE

001. BASE PERIOD: QUARTERLY PREVENTATIVE MAINTENANCE SERVICES FOR SYRACUSE VAMC (010/01/2016 TO 09/30/2017). 4 JB

002. OPTION YEAR 1: QUARTERLY PREVENTATIVE MAINTENANCE SERVICES FOR SYRACUSE VAMC (10/01/2017 TO 09/30/2018). 4 JB

003. OPTION YEAR 2: QUARTERLY PREVENTATIVE MAINTENANCE SERVICES FOR SYRACUSE VAMC (10/01/2018 TO 09/30/2019). 4 JB

004. OPTION YEAR 3: QUARTERLY PREVENTATIVE MAINTENANCE SERVICES FOR SYRACUSE VAMC (10/01/2019 TO 09/30/2020). 4 JB

005. OPTION YEAR 4: ANNUAL PREVENTATIVE MAINTENANCE SERVICES FOR SYRACUSE VAMC (10/01/2020 TO 09/30/2021). 1 YR

TOTAL PRICE



(vi) Description of requirement

Description/Specifications Statement of Work

UPS Maintenance & Support (Syracuse VAMC)



1. All equipment and work is located the Syracuse VAMC, 800 Irving Avenue, Syracuse, NY, unless otherwise noted.



2. Contractor shall provide a firm fixed price quote for base bid plus four option years. Base bid year is October 1, 2016 to September 30, 2017.



3. A) Provide all materials, labor, and equipment for scheduled and unscheduled services for the equipment listed in paragraph 4 located at the Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, NY. Scheduled maintenance shall consist of the services and intervals indicated in the manufacturer's operations and maintenance manuals, unless updated by the manufacturer in writing. Service personnel shall be factory trained and authorized to service the equipment. All scheduled services on the Uninterruptible Power Supplies (UPS), Distribution Cabinets, and Batteries shall be performed between 5pm and 7am, and shall be coordinated with the Maintenance Superintendent. All scheduled work on the Computer Room Air Conditioners shall be performed between the hours of 8am and 4pm, Monday through Friday, and coordinated with the Maintenance Superintendent. System failures shall require a service technician on site within 4 hours of notification.



a. Maintenance of Leibert units shall be in accordance with manufacturer's recommendations, manufacturer provided training and Emerson Network Power UPS operations & maintenance documentation found at http://www.emersonnetworkpower.com/documentation/en-US/Products/Monitoring/Documents



b. Maintenance of the Schneider APC and battery cabinet shall be in accordance with manufacturer's recommendations, manufacturer provided training and Schneider Electric operations & maintenance documentation found at http://products.schneider-electric.us/technical-library/



B) As a separate line item, contractor shall quote an hourly labor rate (determined by prevailing wage) to be applied to unscheduled or emergency maintenance to any of the equipment included in this contract.



4. Equipment covered under this agreement:

Manufacturer Description Model Quantity

Liebert, Tag 1451663 UPS NPOWER 65-80 37SA065C0C6BC28 1

Liebert, Tag 1451664 SEALED BATTERY CAB 37BP065XUR1BNL 2

Liebert, Tag 1454018 REM DIST CAB FDC4412SB212577 1

Liebert, Tag 1457815 S600T MBC
Liebert, Tag 1498321 DS AIR COND DS053ADC0EI026A 2

Liebert, Tag 1498322 DS AIR COND DS053ADC0EI026A 2

Liebert, Tag 1498324 CHALLENGER AirCond BU067A-CG00S267 2

Liebert, Tag 1578918 SS IGM INTER SM VSSW-2E 1

Schneider APC APC 80 KVA UPS GALAXY 5000 G5K80 1

Schneider APC SEALED BATTERY CABINET GALAXY MGE 5000 216 CELLS 2

5. Period of Service:



1 Oct 16 - 30 Sep 17: Base year

1 0ct 17 - 30 Sep 18: Option year 1

1 Oct 18 - 30 Sep 19: Option year 2

1 Oct 19 - 30 Sep 20: Option year 3

1 Oct 20 - 30 Sep 21: Option year 4



6. All work shall be performed by personnel, experienced and qualified to work on the specific equipment listed on the schedule. It is the Contractor's responsibility to provide all personnel, equipment, manuals, tools, schematics and training to perform contracted services.



7. Scheduled preventative maintenance shall be provided 4 times per year in accordance with the manufacturer's recommendations. Such service shall be provided at equal intervals during the term of the contract and at no time shall more than 3-months pass between PM inspections. Contractor shall notify the COR within 30-days of acceptance of the contract of the month during which preventative maintenance inspections are to be performed. The contractor is responsible for scheduling all PM service visits prior to the end of the month in which they are due. Any deviations from this schedule must be approved in advance by the COR.



8. Work not covered in this contract shall not be performed without first obtaining permission of the COR and/or Contracting officer. Invoices resulting from additional work performed without prior approval will not be honored.



9. The contract price shall include all travel, fees and accommodations.



10. The contractor shall be responsible for informing the COR of any uncorrected deficiencies and noting these on the service ticket. Notation shall include the type of deficiency, dated and initialed. Any deficiency which poses a hazard to patients, staff or other equipment will immediately be called to the attention of the users and the COR.



11. All systems maintained are stand-alone, the equipment does not reside on the VA's computer network. Accordingly, contractor access to the VA network is not required

(vii) Awardee shall coordinate with the Contracting Officer's Representative (COR) prior to performance.

Place of Performance

SYRACUSE VA Medical Center

800 Irving Ave

SYRACUSE, NY 14215-1129



(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (DEVIATION 2015-02) (FEB 2015)

52.204-16 Commercial and Government Entity Code Reporting

52.204-17 Ownership or Control of Offeror

52.204-20 Predecessor of Offeror

52.209-5 Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction Under Any Federal Law (Deviation) (MARCH 2012)

52.209-7 Information Regarding Responsibility Matters (Jul 2013)

52.216-1 Type of Contract (APR 1984)

852.233-71 Alternate Protest Procedure (JAN 1998)

852.270-1 Representatives of Contracting Officers (JAN 2008)



(ix) The provision at FAR 52.212-2, Evaluation-Commercial Items (OCTOBER 2014, applied to this acquisition. The COR will evaluate the quotes of the offerors.

Award shall be made to the quoter whose quotation offers the best value to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria: (1) technical capability to meet all of the requirements of the SOW, please provide a maximum 5 page capability statement; (2) Past performance, please provide three references for contract of similar scope and magnitude to be evaluated. The contractors Past Performance shall also be reviewed in CPARs; (3) Price, the government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s).

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.



(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)

52.203-99 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

CL-120 Supplemental Insurance Requirements

52.232-18 Availability of Funds (APR 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

852.203-70 Commercial Advertising (JAN 2008)

852.232-72 Electronic Submission Of Payment Requests (NOV 2012)

852.237-70 Contractor Responsibilities (APR 1984)

001AL-11-15-ALimitations on Subcontracting - Monitoring and Compliance (JUNE 2011)



(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:52.219-6, Notice of Total Small Business Set-Aside (NOV 2011)

52.219-28, Post Award Small Business Program Representation (Jul 2013)

52.222-3, Convict Labor (June 2003)

52.222-21, Prohibition of Segregated Facilities (APR 2015)

52.222-26, Equal Opportunity (APR 2015)

52.222-50, Combating Trafficking in Persons (MAR 2015)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)

52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013)

52.222-41, Service Contract Labor Standards (MAY 2014)

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).



(xiii) The Service Contract Act of 1965 does apply to this procurement, the applicable wage determination is attached to this combined synopsis/solicitation



(xiv) N/A



(xv) This is an open-market total small business set-aside combined synopsis/solicitation for UPS and Battery System Preventative maintenance services at the SYRACUSE VA Medical Center as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s)

Submission shall be received not later than 12:00 PM EST, Thursday, September 13, 2016. The government shall only accept electronic submissions via email, please send all quotations to Anthony.Murray2@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).



(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Anthony Murray, Contracting Officer, 518-626-6138; Anthony.Murray2@va.gov.