Surgical Instrument Maintenance

The Department of Veterans Affairs Veterans Health Administration (VA) is seeking surgical instrument maintenance services for the Kansas City VAMC Surgery Department. The solicitation requires a comprehensive maintenance program for surgical instruments across multiple medical specialties, including anesthesiology, cardiothoracic, neurosurgery, orthopedics, and urology. Contractors must be ISO-9000 certified and capable of performing weekly maintenance on 10 surgical instrument trays, totaling 40 trays per month. Services include autoclave cleaning, instrument sharpening, repairs, refurbishing, and assessment for potential instrument replacements. The Request for Quote (RFQ) 36C25525Q0264 requires electronic submission of quotes by 11:00 am CDT on March 20, 2025, with evaluations likely focusing on technical capability, compliance with VA policies, and overall service quality.

The contract is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), providing opportunities for veteran-owned enterprises. The contract structure includes a base period of 12 months from June 1, 2025, to May 31, 2026, with four additional 12-month option periods potentially extending the contract through May 31, 2030. The place of performance is Kansas City, Missouri, with services to be delivered at the VA Medical Center. While specific budget details are not explicitly stated, the comprehensive nature of the maintenance services suggests a significant contract value. The contractor will be responsible for a comprehensive initial wall-to-wall inventory of surgical instruments and must handle a wide range of equipment including scissors, forceps, rigid and flexible scopes, power/pneumatic devices, and video equipment across various medical specialties.