36C25525Q0264.docx

36C25525Q0264

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

589-25-3-793-0025 36C25525Q0264 03-1 -2025 Betty Flores | veronica.flores@va.gov 913-946-1167 03-2 -2025

11:00 AM

CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 X X 811210 $34 Million N/A X Department of Veterans Affairs Kansas City VA Medical Center 4801 East Linwood Boulevard Kansas City MO 64128-2226 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429 See CONTINUATION Page Surgical Instrument Maintenance - Kansas City VAMC In Accordance with the Performance Work Statement ******** See Section B for details ******** This will result in a Firm Fixed Price, FOB Destination contract with a Base Period and Four (4) Option Periods.

This is intended as SDVOSB Set Aside. Only VA verified SDVOSBs in the SBA VetCert database at the time of solicitation and award will be considered for award and non-VetCert verified firms will be considered non-responsive and ineligible for award.

See Offeror's Instruction in E.2 for submission of quote.

See CONTINUATION Page X X X One( 1) Betty Flores Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: NAME: __________________________________

UEI #: ___________________________________

b. GOVERNMENT: CONTRACTING OFFICER 36C255

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE (NCO) 15

3450 S 4th STREET

LEAVENWORTH, KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

3. INVOICES: Invoices shall be submitted:

[ ] Upon Completion of Service [X] Other

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 PERFORMANCE WORK STATEMENT

1. GENERAL: This is a non-personal services contract to provide Surgical Instrument Repairs, Testing, and Inspection. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Surgical Instrument Repairs, Testing, and Inspection as defined in this Performance Work Statement (PWS), section 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Kansas City VA Medical Center (589), Surgery Service (112) is currently seeking a vendor that can provide services related to a Preventative Maintenance (PM) program for surgical instrumentation used in the operating room and in clinical procedures which includes repair, refurbishing and assessment for replacement. In addition to the preventative maintenance program, a one-time, joint, wall-to-wall inventory of all surgical instruments contained within the Surgery Department and Sterile Processing Services (SPS) is required at the beginning of the contract. This inspection is required to establish a preventative maintenance inspection schedule.

1.3 Objectives: Required services are to be complete four (4) times per month (weekly) and will be conducted on 10 trays per visit (i.e. 40 trays per month). The expected performance period is a base year of twelve (12) months with four (4) option years. Each option year is twelve (12) months.

1.4 Scope:

1.4.1 On-Site services shall include but not limited to: autoclave cleaning, sterilization container repair, general sharpening, spring replacement, ophthalmic instruments, arthroscopic instruments, align and sharpen laparoscopic instruments, micro instruments, refurbishing and reinsulating shafts as needed, diamond dusting of forceps and needle holders, repair and sharpening of minimally invasive instruments, ratchet repair, bipolar repairs, power/pneumatic, phaco handpieces, graspers, dissectors, all surgical instruments, light cables, rigid and flexible scope servicing and repair, specialized instrumentation and retractors. This shall include all surgical services instrumentation.

1.4.2 Surgical instruments include but are not limited to those used in: Anesthesiology, Bariatrics, Cardiothoracic, General Surgery, Gynecology, Laparoscopic, Neurosurgery, Ophthalmology, Oral Maxillofacial, Orthopedics, Otolaryngology, Plastics, Podiatry, Urology, and Vascular.

1.4.3 The contractor shall identify instruments that are defective and that show excessive wear and tear. Instruments shall be clearly marked and labeled with description of the problem.

1.4.4 Items being sent out for repair shall be cleared through COR or designee either in writing or through email.

1.5 Period of Performance: Required services are to be complete two (2) times per month (bimonthly) and will be conducted on 10 trays per visit (i.e. 20 trays per month). The expected performance period is a base year of twelve (12) months with four (4) option years. Each option year is twelve (12) months.

1.6 General Information:

1.6.1 Federal Observed Holidays: Contractor is not required to report or work on Holidays as listed below or any other day specifically declared by the President of the United States to be a national holiday.

Independence Day

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When one of the above designated legal holidays falls on a Saturday, the preceding Friday is observed as a holiday.

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 6:00 am to 3:30 pm Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Emergency Points of Contact: All after hours emergencies should be reported to the Kansas City VA Police: (816)922-2875

1.6.4 Place of Performance: The work to be performed under this contract will be performed at:

Kansas City VA Medical Center 4801 E Linwood Blvd.

Kansas City, MO 64128

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Type of Contract: The Government will award a single award firm fixed priced contract

1.6.7 Special Qualifications: The contractor performing the repairs and sharpening of surgical instruments shall be ISO-9000 certified at time of award. Contractor shall be compliant with relevant VA Policies and with AAMI ST-79:2010 Part 7.7 standards (Servicing and Repairs of Devices in the Health Care Facility).

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.9 Contracting Officer’s Representative (COR): The COR Management System Tool (eCOR File)- for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager, Alternate Contract Manager, and Instrument Technician. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel are required to obtain and wear appropriate credentials (badge) while onsite at the facility.

1.6.12 Facility Access:

1.6.12.1 Contractor shall be required to complete a security clearance with the Kansas City VA Medical Center Police Department

1.6.12.2 An ID badge will be issued by the VA Police which must be presented by the contractor’s employee at all VA entrances and check points. The issued badge is for official pickup, repairs, and deliveries of surgical instruments and trays

1.6.12.3 Contractors mobile units (Vehicles) shall be properly labeled with the contractor’s logo and are required to utilize only authorized parking while on site

1.6.12.4 Contractor shall comply with all VA Handbook 6500 requirements and any other security measure instituted at the Kansas City VA Medical Center

1.6.13 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on U.S Government facilities.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Contractor Employees Who Require Specialized Training outlined in VA form 6500.6 All contractor employees that require specialized training; i.e. Privacy, HIPPA must be registered in the Talent Management System (TMS) at commencement of services, and must successfully complete the required classes and provide the COR and CO a copy of the certificates of completion.

1.6.16 Incident Reporting

1.6.16.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the CO or COR within 30 minutes of the incident.

1.6.16.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2

SPECIFIC TASKS

2. SPECIFIC TASKS: Preventive Maintenance services and Instrumentation described herein consist of the following.

2.1 Basic Services:

2.1.1 Clinic Repair Services: Consists of instrumentation tasks that can be performed/completed on site

2.1.2 Laboratory Repair Services: Consists of repairs needed on instruments that must be done in the laboratory and which cannot be performed on site

2.1.3 Repair Bin: Comprised of instruments (collected from patient care areas) that may require clinic repair services and/or laboratory repair services

2.1.4 Preventive Maintenance: The contractor shall provide Preventative Maintenance (PM), which consists of aligning, calibrating, refurbishing, cleaning, stain removal, polishing, sharpening, oiling, straightening, adjusting, replacing parts, and maintaining the equipment. Instruments will be provided individually or as components of a specialty tray. Requested services are periodic in nature and are required to maintain the equipment in such a condition that it may be operated in accordance with its intended manufacturer’s design and functional capacity with minimal incidence of malfunction or inoperative conditions. Recommendations for replacement and/or removal of surgical instruments is also covered within the scope of PM. Preventative Maintenance also includes the following (By Specialty):

2.1.4.1 All instruments that can be disassembled, will be disassembled, and undergo a detailed contractor inspection

2.1.4.2 Instruments will not be altered, changed, or tampered with, and will be repaired following manufacturers original design specifications and in compliance with ANSI-AAMI ST-79 part 7.7

2.1.4.3 During preventative maintenance instruments will be sharpened, adjusted, aligned, straightened, refurbished, calibrated, cleaned, oiled, and parts replaced in accordance with the manufacturer’s original specifications and configuration, in compliance with ANSI-AAMI ST-79 part 7.7. Any stains, sharp edges and/or scratches will be removed. Instruments should have a mirror finished appearance, except for the locator barcode, on return

2.1.4.4 The contractor shall make recommendations for surgical instrument replacement which may be pertinent to ensure all surgical trays remain fully stocked and functional

2.1.4.5 All cannulated items will have interior lumen flushed and inspected

2.1.4.6 Contractor will provide preventative maintenance, repairs, and testing of all surgical instruments owned by the VA. See attached listing, paragraph 2.3.

2.2 Specific Mandatory Tasks and Associated Deliverables:

2.2.1 The contractor will coordinate with Sterile Processing Services (SPS) Chief and the Operating Room (OR) Manager to perform a one-time full inventory of equipment covered under this contract

2.2.2 The contractor will work with the Sterile Processing Services (SPS) to establish a preventative maintenance inspection schedule for the items identified during this inventory

2.2.3 Delicate sharp, pointed instruments will be returned covered with appropriate tip protectors

2.2.4 Surgical instruments maintenance and repair will be handled with care. All instruments shall be repaired and maintained in proper operating conditions, as specified by the original manufacturer. The contractor will return instruments in as good as new condition

2.2.5 The contractor will be required to test instruments for accurate alignment, sharpness, insulation and calibration per manufacturer’s Instructions for Use (IFU). All returned, inspected, and repaired instruments will be stain-free and polished to a mirror finish while maintaining locator barcodes.

2.2.6 The contractor shall tag the equipment with the appropriate labels (not Etching) to identify instrument repair inspection date

2.2.7 Instruments are to be retrieved from and delivered to Sterile Processing Services (SPS) located at: Kansas City VA Medical Center, SPS Preparation Area and OR Surgery Unit. Delivered to Kansas City VA Medical Center, SPS Decontamination area.

2.2.8 If the instrument needs to be sent off site for repairs, the contractor shall obtain the written or emailed approval of the COR, SPS Chief, or the OR Manager prior to doing so

2.2.9 Documentation shall be provided by the contractor for the specific work that is performed. Upon completion of services the contractor must provide a summary document/end of day report (PowerPoint or equivalent) which contains the following information: Date of repair, instrument type, tray description, department, status of instrument repair or resolution, type of repair, cost, and serial/tracking number if available. All instrumentation that are deemed unrepairable will be annotated in this log and packaged separately in a fashion to prevent intermingling of serviceable and non-serviceable equipment

2.2.10 All single instruments and surgical trays picked up or delivered by the contractor will be properly listed for accountability verification in a records book maintained by the Chief, SPS Service

2.2.11 Documentation reports shall be submitted by the 10th of the month for the previous month and will include a description of all sets and instruments sharpened and repaired by serial number when applicable

2.2.12 Kansas City VA Medical Center instruments will have their locator barcodes verified at each inspection and re-etched if necessary. If an instrument does not have a barcode, the vendor agrees to apply one. Vendor will be asked to etch barcodes on all new instrumentation. Bar codes and etching will be in compliance with SensiTrack systems

2.2.13 Contractor will provide maintenance and repair for surgical instrument containers and systems components to ensure that all lid gasket vent devices are fully functional in accordance with manufacturer specifications

2.2.14 All Kansas City VA Medical Center instruments will be returned to SPS decontamination area regardless of serviceability for processing

2.3 VA Owned Instruments: Instruments include but are not limited to the following:

2.3.1 General Scissors: Metz Scissors, Mayo Scissors, Cast/Bandage Scissors, Iris Scissors, Suture Scissors, Serrated Scissors, Delicate Scissors

2.3.2 Osteotomes: Total Joint Osteotomes, Podiatry Osteotomes and ENT Osteotomes

2.3.3 Curettes: Total Joint, Curettes, D & C Curettes, Adenoid Curettes

2.3.4 Elevators: Periosteal Elevators, Cobb Elevators, Key Elevators, Freer Elevators, DIE Elevators

2.3.5 Gouges: Total Hip Gouges

2.3.6 Small Knives: Amputation Knives, Cartilage Knives, Meniscus Knives, Knife Handles

2.3.7 Rongeurs: AB Rongeurs, Pituitary Rongeurs, Kerrison Rongeurs, Kerrison Punches, Dermal Punches

2.3.8 Cutters: Bone Cutters, Wire Cutters, Pin Cutters, Rib Cutting Forceps

2.3.9 Forceps/Clamps: Artery Forceps, Sponge Forceps, Kelly Forceps, Adson Forceps, A1lis Forceps Tissue Forceps, Mosquito Forceps, Biopsy Forceps, Hemostats, Clip Appliers, Kocher Clamps, Towel Clips/Clamps, Bone Clamps

2.3.10 Miscellaneous Instruments: Reamers, Total Hip Cup Graters, Cranial Burrs, Enlarging Burr, Retractors, Balfour Retractor, Hand Retractors, Dental Instruments and Hand Pieces, Perforating Twist/Spinal Drills, Chisels, Tonsillectomes, Adenotomes, Trocars, Skin Hooks, Skin Rakes, Suction Tips/Tubes, Dissectors, Rasps, Mouth Gags, Saw Blades, Specu1ums, Dilators, Dental Instruments, all needle holders, Acetabular Cutters

2.3.11 Ophthalmic Instruments: Speculums, Retractors, Knives (not diamond), Spuds; Spoons, Punches, Spatulas, Manipulators, Loops, Hooks, Markers, Calipers, Scissors, Forceps

2.3.12 Arthroscopic Instruments: Punches, Shavers, Scissors, Intra-Articular Hooks, Intra-Articular Knives, Intra-Articular Graspers, Forceps

2.3.13 Align/Sharpen Laparoscopic Instruments: Laparoscopic Punches, Laparoscopic Shavers, Laparoscopic Scissors, Laparoscopic Hooks, Laparoscopic Knives, Laparoscopic Graspers Laparoscopic Forceps

2.3.14 Micro Instruments: Verres Needles, Biopsy Needles, Corneal Scissors, Urethra tomes, Micro Rongeurs, Micro Forceps Micro Scissors

2.3.15 Re-insulation: Shaft Re-insulation, Total Re-insulation - Sharpen, Realign, Refurbish & Re-insulate Scissors & Graspers

2.3.16 Bi-Polar Repairs: Standard Bipolar (Align, adjust, refurbish), Irrigating Bipolar (Align, adjust, straighten, clean and clear channel), Standard Bipolar (Replace cap, repot, refurbish, reinsulate), Irrigating Bipolar (Replace cap, repot, refurbish, reinsulate)

2.3.17 Sterilization Container Repair: Medin, Aesculap, Bookwalter, Genesis

2.3.18 Miscellaneous Repairs: Gasket Replacement Baffle, Inner, Outer Latch Assembly, Single Action Latch Assembly, Upper Latch Plate Replacement, Lower Latch Replacement, Single Action Latch Replacement, Single Action Latch Sheer Block Replacement, Single Action Latch (w/o handle) Replacement, Double Action Latch (w/o handle), Retention Plate Replacement, Retention Plate Repair, Handle, Replacement, E-Clip Replacement, Hex Nut Replacement, Stud Nut Replacement, Instrument Holding Pin Replacement, Nut Plate Replacement, Screw Replacement for End Plates, Fastener Replacement, Tag Replacement, General Repair, Bent Container, Burr Removal, Dent Removal, Miscellaneous Repair, Basket Handle Replacement, Basket Handle Bracket, Basket Handle Leg Bracket

2.3.19 Diamond Dusting: Tissue Forceps, Needle Holders Micro, Needle Holders Standard, Needle holder Jaw Application

2.3.20 Minimally Invasive Instruments: Rebuilds/Minor, Rebuilds/Major, Align & adjust jaws, Align & adjust handles, Bovie clip adaptor, Control rod, Control rod ball, Control rod insulator, Frozen control rod, J-hooks, handle, hinges, jaws, jaw pins, screws shaft, sharpen & hone, straighten & remove dents from sheath

2.3.21 Endoscopic and Laparoscopic Instruments (modular and non-modular): All applicable graspers, dissectors, scissors, clamps, biopsy instruments and forceps (to include with or without ratchets). This will include all manufacturers.

2.3.22 Diamond Knives: Single Edge Micrometer Knives, Double Edge Micrometer Knives, Axe Blade Micrometer Knives, Two-Step Enhancement Micrometer Knives, Tri Square/15 Degree Arcuate Micrometer Knives, Phaco Cataract Freehand, Trifacet Cataract Freehand, Clear Corneal Cataract Freehand, Tapered Clear Corneal Freehand, Crescent 1.5mm and 2.0mm Cataract Freehand, Phaco Chisel Blade 2 sides, Simplicity Blade

2.3.23 Power/Pneumatic: Basic Repair - Includes disassembly, internal cleaning and lubrication, minor adjustment, reseal test. All power equipment to include but not limited to: Stryker, ConMed small and large power, Micro & Heavy Duty Air Hose 10 Ft. (Standard Repair), Battery Pack Refurbish, Misc. Power Equipment, Electric Power Equipment

2.3.24 Phaco Handpieces: Alcon 10,000, Alcon Legacy, Chiron (Interoptics), Staar, Mentor, Storz Storz Millenium, AMO (Allergan, OMS Minor Repair)

2.3.25 Light Cables and adaptors to fit all manufacturers: Light Cable 3mm x 6 ft w/2 adaptors, Light Cable 3mm x 8 ft w/2 adaptors, Light Cable 4mm x 6 ft w/2 adaptors, Light Cable 5mm x 6 ft w/2 adaptors, Light Cable 5mm x 8 ft w/2 adaptors

2.3.26 Rigid, Semi-Rigid, and Flexible Scopes:

2.3.26.1 Rigid: Thorough diagnostic testing, exterior cleaning of scope, diamond polishing of lens tip, fiber optic light connection re-bonding & polishing, comprehensive leak & shock test. Disassembly & cleaning of optical system, Disassembly & cleaning of optical system, replacement of rod lens, optical system plus replacement of objective lens, replacement of distal or proximal window, replacement of eyepiece, replacement of prism, complete rebuilds included.

2.3.26.2 Semi-Rigid: Fiber Ureteroscope Repair and Semi Rigid Fiber Ureteroscope Rebuild. All repairs include: Thorough diagnostic testing, opening and testing of interior optical system, removal of minor dents, realignment of insertion tube, functional testing of all mechanical parts, video/laser adjustment of optical system & ocular lens, fine focus, hermetic sealing of scope, comprehensive leak and shock test.

2.3.26.3 Flexible: Inspection, air/water clog repair & nozzle replacement, clear air/water or suction channel, replace air/water nozzle, replace bending sheath, adjust angulation/elevator adjustment, replace light guide cover lens, leak test

2.3.27 Video Equipment Repair: All Manufacturers: video coupler repair, minor leaking or fogging, external mechanics, major leakage/fluid invasion, major mechanical damage, beam sp1itters video camera repair cameras and flexible endoscope light sources

PART 3

ATTACHMENT/TECHNICAL EXHIBIT LISTING

3. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

3.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

Frequency

# 1.

PWS Paragraph 2.2.3, The contractor will provide all delicate, sharp, or pointed instruments with tip protectors before their return to decontamination 100% Compliance

# 2 PWS Paragraph 2.2.6, The contractor shall tag the equipment with the appropriate labels (Not Etching) to identify instrument repair inspection date.

# 3 PWS Paragraph 2.2.8, If the instrument needs to be sent off site for repairs, the contractor shall obtain the written or emailed approval of the COR, SPS Chief, or the OR Manager prior to doing so

#4 PWS Paragraph 2.2.10, All single instruments and surgical trays picked up or delivered by the contractor will be properly listed for accountability

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

POP Begin: 06-01-2025 POP End: 05-31-2026

Surgical Instrument Maintenance In accordance with the Performance Work Statement

PSC: J065

POP Begin: 06-01-2026 POP End: 05-31-2027

Surgical Instrument Maintenance In accordance with the Performance Work Statement

PSC: J065

POP Begin: 06-01-2027 POP End: 05-31-2028

Surgical Instrument Maintenance In accordance with the Performance Work Statement

PSC: J065

POP Begin: 06-01-2028 POP End: 05-31-2029

Surgical Instrument Maintenance In accordance with the Performance Work Statement

PSC: J065

POP Begin: 06-01-2029 POP End: 05-31-2030

Surgical Instrument Maintenance In accordance with the Performance Work Statement

PSC: J065

B.4 DELIVERY SCHEDULE

Kansas City VA Medical Center 4801 E. Linwood Blvd Kansas City, MO 64812 2226

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any…