STL VAHCS Solid Waste Removal

Added: Oct 05, 2017 4:05 pm





This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.



The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, or Veteran Owned Small Businesses, interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business or Veteran-owned small business, and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Potential contractors must also list any GSA contract under Category 00CORP 899 5 Materials and Waste Recycling and Disposal Services that may pertain to this announcement.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to furnish all labor, supervision, materials, and equipment necessary to accomplish complete removal of general waste/trash through the use of sanitary containers, special waste containers, cardboard recycling and compaction units from the St. Louis VA Health Care system. Hazardous waste removal is not included in this contract. Four locations are included within the system:

Jefferson Barracks Division 1 Jefferson Barracks Drive, St. Louis, MO 63125

John Cochran Division, 915 North Grand Blvd St. Louis, MO 63106

New Hope Recovery Clinic 515 Jefferson Ave St. Louis, MO 63103

VA Outreach Center, 2901 Olive Street, St. Louis, MO 63106

These services shall be performed in accordance with standard industry practices and quality control measures (see Statement of Work below).

The NAICS code for this service is 562111 - Solid Waste Collection

Important information: The Government is not obligated to, nor will it, pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently an open-market service-disabled veteran-owned small-business set-aside is anticipated under FAR 6.206 -- Set-asides for Service-Disabled Veteran-Owned Small Business Concerns is anticipated. However, if response by Service Disabled Veteran Owned Small Business firms or Veteran Owned Business firms or any other set-aside category for small businesses proves inadequate, an alternate method of procurement may be utilized.

If interested in bidding on this potential procurement, and are qualified to perform, please acknowledge by sending an email to the email address of the contracting officer below no later than 10/11/2017 @ 2:00 PM CST.



Attention: Kevin Wallace, Contracting Officer. Email: kevin.wallace2@va.gov

Phone: 913-946-1958 Fax: 913-946-1998













GENERAL:



STATEMENT OF WORK GENERAL WASTE REMOVAL

VA St. Louis Health Care System



Furnish all labor, supervision, materials, and equipment necessary to accomplish complete removal of general waste/trash through the use of sanitary containers, special waste containers, cardboard recycling and compaction units from the St. Louis VA Health Care system. Hazardous waste removal is not included in this contract. Four locations are included within the system:



Jefferson Barracks Division 1 Jefferson Barracks Drive, St. Louis, MO 63125 John Cochran Division, 915 North Grand Blvd St. Louis, MO 63106

New Hope Recovery Clinic 515 Jefferson Ave St. Louis, MO 63103

VA Outreach Center, 2901 Olive Street, St. Louis, MO 63106



WORK HOURS:



Normal Work Hours: The service schedule will be developed between the contractor and Contracting Officer s Representative (COR) prior to any service being performed. Generally, work will be performed prior to the start of the Medical Center s work day so that trucks and pickups will not interfere with the facility s functions.



National Holidays: The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.



SPECIFICATIONS:



The pick-up schedule will be closely adhered to prevent inconsistent and unnecessary call-ins. Additional charges will not be imposed for call-ins resulting from inconsistent dumping which are not in accordance with contract requirements.

The contractor shall assume full responsibility for compliance with all Federal, State, City and County laws, rules and regulations governing removal of waste materials.

Contractor shall steam and disinfect the VA owned trash compactor/dumpster located at VA St. Louis Health Care system with a VA approved germicide. This equipment shall be cleaned and disinfected at the contractor s facility on a semi-annual basis or more frequently if warranted. Contractor shall provide all transportation of all compactors/dumpsters requiring proper equipment to transport.

Containers listed for shall be cleaned and sanitized as needed with VA approved germicide. The containers shall be kept neat in appearance, repaired and painted when warranted (i.e. appearance of rust spots, stains, excessively chipped areas, etc.) and replaced immediately if broken or non-functional.

Extra pickups due to excess trash generated at the facility will be charged at regular pick price set by the contract.

The contractor shall furnish the necessary metal containers of approximate size and configuration. The containers shall be of such a design that the material can be dumped into them with the containers on or off docks. See the attached listing of VA needs. The COR or designee will indicate the specific location in each area. The VA reserves the right to relocate the containers when deemed necessary.

Container dumps will be spot checked and verified by the COR or his/her designee.







Residual trash around the containers shall be removed by the contractor and the area broom cleaned as needed. No trash is to remain around the dumpster sites.



CALL BACKS:



EMERGENCY CALL BACK: The Contractor shall within 2 hours after receipt of notification by the Contracting Officer or his/her designee, respond to a call back for repair or replacement of any container. This call back service shall be accomplished at no additional charge to the Government.



NON-EMERGENT CALLS: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government.



QUALITY ASSURANCE:



The Government will investigate complaints from VA St. Louis Health Care system. All information received will be provided either verbally and/or in writing to the contractor for appropriate action.



Performance Objective

Performance Threshold

Contractor provides and maintains containers to meet the government s needs.

No more than one failure per contract period





REQUIRED REPORTING:



The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

The Contractor will furnish the COR s office, prior to initial application the trade names (if any), and the chemical names of all approved chemicals utilized to clean the containers along with Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COR.



CONTRACTOR PERSONNEL BADGES AND PARKING:

Container Requirement Listing:

Note: CY = Cubic Yard

Jefferson Barracks location



Qty/Size

Location

Pick Up Frequency



6 cy



Building 1 (Pharmacy)



5 days, Monday through Friday



2 cy



Building 2



3 days, Monday, Wednesday, Friday



4 cy



Building 3



5 days, Monday through Friday



4 cy



Building 5



5 days, Monday through Friday



4 cy



Building 7



3 days, Monday, Wednesday, Friday



4 cy



Building 8



5 days, Monday through Friday



1 cy compactor 40 cy container



Building 8



*As needed (estimated every 2 weeks)



4 cy



Building 18



3 days, Monday, Wednesday & Friday



1 cy compactor 6 cy container



Building 23



5 days, Monday through Friday



8 cy Cardboard



Building 23



2 days, Monday and Friday



6 cy



Building 24



6 days, Monday through Saturday

8 cy

Building 51

6 days, Monday through Saturday



4 cy



Building 52



6 days, Monday through Saturday



4 cy Cardboard



Building 52



Wednesday



2 cy Plastic Recycling



Building 52



Twice a month



6 cy



Building 53



6 days, Monday through Saturday



4 cy Cardboard



Building 53



2 days, Monday and Friday



6 cy



Building 56



5 days, Monday through Friday



8 cy Comingled Recycling



Building 56



Once A Week



1 cy compactor 6 cy container



Building 60



6 days, Monday through Saturday



6 cy Cardboard



Building 60



As needed (Estimated one time per week)



6 cy



Building 61



3 days, Monday, Wednesday, Friday



4 cy



Building 65



5 days, Monday through Friday



4 cy



Building 48



5 days, Monday through Friday



20 cy yard waste



Building 7



As Needed



8 cy



Building 100T



3 days, Monday, Wednesday, Friday



6 cy Cardboard



Building 25



3 days, Monday, Wednesday, Friday



4 cy Cardboard



Building 7



Wednesday



20 cy MSW



Building 7



Haul as needed







Per Ton



4 cy



Building 25



3 days, Monday, Wednesday, Friday



8 cy



Building 55



5 days, Monday through Friday



8 cy Comingled Recycling



Building 55



Once A Week





Container Requirement Listing continued:

John Cochran location



Qty/Size

Location

Pick Up Frequency



8 cy



Building 1 (back dock)



5 days, Monday through Friday





4 cy



Between Buildings 6 and 7





5 days, Monday through Friday



2 cy Yard Waste



Building 14



*As needed (estimated every two weeks)



1 cy compactor 34 cy container



(REFUSE) Building 1



3 days, Monday, Wednesday, Friday



4 cy Cardboard



Building 1 (back dock)



5 days, Monday through Friday



4 cy



Building 1



5 days, Monday through Friday



4 cy



Building 1



3 days, Monday, Wednesday, Friday



2 cy Plastic Recycling



Building 1



Twice A Month



6 cy



Building 16



3 days, Monday, Wednesday, Friday









New Hope Recovery location



Qty/Size

Location

Pick Up Frequency



4 cy



Building



5 days, Monday through Friday





Veterans Outreach Center



Qty/Size

Location

Pick Up Frequency



2 cy with hinged plastic lid

Rear of Building



1 day, Friday (prior to 08:00am)



















Temporary Services

Delivery Fee

Per Drop

As Needed





Haul Rate

Per Haul

As Needed





Disposal Fee

Per Ton

As Required





Fuel & Environmental Fee



As Required