STERIS Equipment Maintenance Services

Added: Aug 29, 2017 6:19 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation number VA257-17-Q-1234 is issued as a request for quote (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.

(iv) This solicitation is set-aside for a Service-Disabled Veteran-Owned Small Business concern with the associated NAICS code of 811219, which has a small business size standard of $20,500,000.00.

(v) See attached Statement of Work and attached schedule for the contract line item number(s), services, quantities, and options requested in this solicitation.

(vi) This requirement is for Steris Equipment Maintenance Services for the South Texas Veterans Health Care System. See attached Statement of Work for the locations and the attached schedule for the requirements for the services that are to be performed.

(vii) The anticipated base Period of Performance for the services is approximately 18 September 2017 thru 17 September 2018.

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. See item xiii below for additional submission requirements.

(ix) The provision at FAR 52.212-2, Evaluation-Commercial Items, is used in this solicitation. Offers will be evaluated as lowest-priced, technically acceptable (LPTA). Offerors technical capability (technical capability and past performance) will be assessed as either acceptable, or unacceptable. The lowest priced offer will be evaluated for technical capability first. If the lowest priced offer is found to be technically acceptable, the offer will be considered the apparent successful offer. If the lowest priced offer is found to be technically unacceptable, the next lowest priced offer will be evaluated for technical capability next, and so on, until the first technically acceptable offer has been assessed. Not all offers received during the solicitation may be assessed for technical capability. The past performance of offerors will also be evaluated in the solicitation. Past performance for the offeror will be assessed as either acceptable or unacceptable.

(x) Offerors whom have submitted an annual online representations and certifications (FAR provision 52.212-3) in the Systems and Award Management (SAM) do not need to return a completed copy of the provision with their proposal. Offerors must be registered and have completed the provision at FAR 52.212-3 in SAM to be considered for an award from this solicitation.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Addenda to the included clause state that clauses that are incorporated by reference have the same effect as if they were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See attached schedule regarding the additional FAR clauses cited within the clause that are applicable to this acquisition.

(a). This clause includes FAR clause 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside. An Offeror s offer constitutes they will be following the clause agreement (FAR 52.219-27 (d)(1)), that states at least 50 percent of the cost of personnel for contract performance will be spent on employees of the concern or employees of other service-disabled veteran-owned small business concerns .

(xiii) This acquisition includes additional submission requirements. See attached Statement of Work for the terms and conditions of the requirement.

Other additional submission requirements are:

Offerors must include a written capability statement [Technical] with their proposal. The capabilities description must describe the Contractor s ability to perform the services that are described in the Statement of Work. Evaluation sub-factors include:

Description of the Field Service Engineers training, qualifications and/or certifications, and experience for meeting the service requirements.

Description of the Contractor s ability to provide the services in compliance with applicable laws and regulations

Description of the Contractor s use of original equipment manufacturer (OEM) parts to repair the equipment and description of the ability to obtain stock parts with a same day shipment

Description of the ability to meet the schedule

The written capability statement will be evaluated and assessed as either acceptable or unacceptable.

Offerors are to provide pricing with their offer. Offerors may provide pricing for the line item(s) on the schedule in their own format, or on the attached schedule and provide it with their proposal. Price will be evaluated as Lowest-Priced Technically Acceptable (LPTA).

This solicitation includes Past Performance for evaluation [Technical]. The VA will review past performance information submitted and found for the offeror. Offerors may include past performance references and information on past performance problems that occurred and what corrective actions the Offeror took to overcome them with their offers. The government will review past performance information that was provided with offers and information in government past performance systems for evaluation. Offers found with unsubstantiated unsatisfactory past performance records may be determined to be technically unacceptable. Past Performance will be evaluated and assessed as either acceptable or unacceptable.

Offerors that are considered corporations must submit a completed copy of provision 52.209-5, Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction Under any Federal Law, with their proposal.

It is requested that all questions asked during the solicitation be submitted in writing prior to 6 September, 3:00 PM CST.

Due to multiple service locations, a formal site visit has not been scheduled for this solicitation. It is the responsibility of the offeror to understand the facility locations as described in the Statement of Work prior to offering an offer. In no event, shall failure to inspect the service sites, constitute grounds for a claim after contract award.

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

(xv) Offers are due by 15 September 2017, by 4:00 PM CST. Offers must be mailed or submitted by email (see size limit note below) to Vance Farrell at vance.farrell@va.gov.

(xvi) Questions regarding information in the solicitation must be sent to the Point of Contact (POC), Vance Farrell, by email to vance.farrell@va.gov.



Due to email constraints by the VA it is requested that emails being sent to the POC be no larger than 5MB. Multiple emails can be sent to the POC for a proposal. If a proposal is sent in multiple parts, it is recommended that a confirmation request be included in the final email, for the POC to acknowledge that all (parts) of the proposal have been received.



Small businesses, especially veteran-owned and service-disabled veteran-owned small businesses are encouraged to contact their nearest Procurement Technical Assistance Center (PTAC) if assistance is needed in preparing their proposal. A website for locating the nearest PTAC is http://www.aptac-us.org