Spine Table System (Surgical)

Request for Quote (RFQ) #: 36C25918Q9745
Spine Table System (Surgical)
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 4:00pm EST, 08/09/18
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided to Tamanica.danford-leaf@va.gov no later than 4:00pm EST, 08/13/2018
This is a Request for Quote (RFQ) and the solicitation number is 36C25918Q9745. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97 effective July 20, 2018.
The North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 750. This solicitation is a Brand Name or Equal set-aside 100%for Small Business (SB).
List of Line Items;
ITEM #
DESCRIPTION OF SUPPLIES/SERVICES
QTY
UNIT
UNIT PRICE
AMOUNT
0001
Allen Advance Table (includes pendant and power cord) Alternative Design part # SRF5-60X24X72-WIRE
#A-71100-US
Make/Model Equivalent;
1
EA
______________
_____________
0002
Advanced Pinless H Bracket
#A-71416
Make/Model Equivalent;
8
EA
_____________
_____________
0003
Cervical Traction Device
#A-71417
Make/Model Equivalent;
2
EA
_____________
_____________
0004
Advance Flat Top
#A-71410
Make/Model Equivalent;
1
EA
_____________
_____________
0005
Advance Flat Top Pad
#A-70436
Make/Model Equivalent;
1
EA
_____________
_____________
0006
Allen Flex Frame Accessory Rail, 6", US
#A-70501
Make/Model Equivalent;
2
EA
_____________
_____________
0007
Advance Rail Top
#A-71400
Make/Model Equivalent;
1
EA
_____________
_____________
0008
Advance Head Plate
#A-71316
Make/Model Equivalent;
1
EA
_____________
_____________
0009
Allen Advance Chest Support w/pad
#A-71301
Make/Model Equivalent;
1
EA
_____________
_____________
0010
Allen Advance Hip Support - MED w/pad
#A-71305
Make/Model Equivalent;
2
EA
_____________
_____________
0011
Advance Thigh Support w/pad - left
#A-71309
Make/Model Equivalent;
1
EA
_____________
_____________
0012
Allen Advance Thigh Support w/pad - right
#A-71311
Make/Model Equivalent;
1
EA
_____________
_____________
0013
Allen Advance Sling Support
#A-71312
Make/Model Equivalent;
1
EA
_____________
_____________
0014
Allen Supine Access Top, 12"
#A-70404
Make/Model Equivalent;
2
EA
_____________
_____________
0015
Supine 12" Access Top Section Pad, 2" Astrus
#A-70434
Make/Model Equivalent;
2
EA
_____________
_____________
0016
Adjustable Accessory Rail - US
#A-71501-US
Make/Model Equivalent;
1
EA
_____________
_____________
0017
Adjustable Accessory Rail Clamp
#A-71502
Make/Model Equivalent;
1
EA
_____________
_____________
0018
Articulating Arm Support
#A-71319
Make/Model Equivalent;
2
EA
_____________
_____________
0019
Long Articulating Arm Support Clamp
#A-71320
Make/Model Equivalent;
2
EA
_____________
_____________
0020
Deluxe Maximum Restraint Strap
#O-RSX2
Make/Model Equivalent;
1
EA
_____________
_____________
0021
Advance Safety Straps
#A-71411
Make/Model Equivalent;
4
EA
_____________
_____________
0022
Advance Table Accessory Cart
#A-71600
Make/Model Equivalent;
1
EA
_____________
_____________
0023
Allen C-Flex Polar Head Positioner - Device Only
#A-70701
Make/Model Equivalent;
1
EA
_____________
_____________
0024
Allen C-Flex Clean Cape (Box of 10)
#A-70702
Make/Model Equivalent;
1
EA
_____________
_____________
0025
Allen Comfort Mask Disposable (Box of 5)
#A-70310
Make/Model Equivalent;
1
EA
_____________
_____________
0026
Allen Standard Starburst, Mayfield/Doro
#A-70710
Make/Model Equivalent;
1
EA
_____________
_____________
0027
Allen C-Flex Prone Face Mask Head Module
#A-70715
Make/Model Equivalent;
1
EA
_____________
_____________
0028
Allen C-Flex Flat Plate Head Module
#A-70720
Make/Model Equivalent;
1
EA
_____________
_____________
0029
Allen Bow Frame
#A-70801
Make/Model Equivalent;
1
EA
_____________
_____________
0030
Bow Frame Crank Handle
#A-70821
Make/Model Equivalent;
1
EA
_____________
_____________
0031
Allen Bow Fame Cart
#A-70815
Make/Model Equivalent;
1
EA
_____________
_____________
0032
Uncrating and Installation Fee
1
JB
_____________
_____________
0033
Freight Charges
1
JB
_____________
_____________
GRAND TOTAL
_____________
Description of Requirements for the items to be acquired (salient characteristics);
This is a Brand Name or Equal Requirement
STATEMENT OF WORK (SOW)
Spine Table System
Background
The VA Salt Lake City Health Care System is in need of one spinal table system for use in the Operating Room (OR) to supplement the current table. Currently with only one functioning spine table without a second table we have been forced to do cases on OR tables which is not optimal for the types of procedures normally done on spine tables. With the upcoming activation of our Neuro Surgery resident program cases will begin to increase. Positioning on the Spinal surgical table is one of the most important steps in any spinal surgical procedure. This table needs to be designed to accommodate the following spinal surgical procedures such as: Anterior/Posterior Fusions cervical to sacrum, Surgical Correction of Deformities, Laminectomies, Decompressions, Kyphoplasty s, and Osteotomies.
Suggested Manufacturer or EQUIVALENT TO: Allen Advance Table as annotated on provided quote
Specifications/Salient Characteristics:
Base width of at-least 32 inches
Must be capable of rotating at-least 180 degrees with a single hand and has a safety mechanism that requires a two-step process to release the lock
Capable of Trendelenburg/reverse Trendelenburg of at-least 10 degrees
Capable of lateral tilt of at-least 25 degrees
Capable of supporting a spinal surgery top
Allows X-Rays to be taken from all angles (known as 360-degree radiolucency).
Must have a safety device that prevents the table from being utilized until the floor locks are engaged
Powered floor locks
Patient weight capacity of at-least 600 pounds
Radiolucent Carbon Fiber frame
Must allow for C-arm utilization
Capable of positioning patients in prone, supine and lateral positions
Medical bed pad that evenly distributes patients weight throughout the surgical procedure, must contour to the patient, must have a control pad system that that automatically stimulates patient pressure points and has multiple oscillating cycles
Must have remote control that has at-least two programmable memory positions
Numbered H-Brackets - Eases communication between caregivers when attaching different tops to the base.
Scope
The requirement is for the contractor to provide a spine table system that is able to position the patient in both prone and supine positions for spinal surgical procedures, and meet salient characteristics stated above. This table shall also come equipped with all the necessary accessories to provide optimal patient care. Delivery will be to the George E. Wahlen Veterans Affairs Medical Center, 500 Foothill Drive, Bldg 7, Salt Lake City Utah 84148.
END OF STATEMENT OF WORK
Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at VA Medical Center, 500 Foothill Blvd, Whse Bldg 7, Salt Lake City, UT 84148.
52.212-1, Instructions to Offerors--Commercial
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
Contractor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
Descriptive literature must be provided IAW FAR 52.214-21 for item(s) which are considered to be equal to or better than the requirements listed.
Any award made as a result of this solicitation will be made on an All or Nothing Basis.
State if quoted items are available and priced through contractors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
Contractors socioeconomic status must be verified in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/. Unverified contractors will be considered non-responsive.
Contractors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the contractor making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The contractor shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Contractors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Any award made resulting from this solicitation will be made based on the best overall quote that is determined to be the best overall value to the Government, considering (I) Technical Capability and (II) price.
Respondents to this announcement shall submit their quote on Contractors Letterhead in accordance with FAR 52.212-1. Submission of quote shall include the following volumes: (I) Technical Capability (II) Price.
Volume I - Technical Capability
Under no circumstances shall any pricing be included in the Technical Capability. The contractor shall submit a Technical Capability narrative which shall address in detail how the offeror proposes to accomplish each requirement with all documents necessary to validate the technical requirements are met (or exceeded). Responding companies shall include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming their ability to supply the products and services outlined in this request.
Volume II Price
Complete the Price Schedule of Supplies/Services of this solicitation, with proposed contract line item prices inserted in appropriate spaces and detail/itemize the pricing or add additional line items, if applicable. For services quoted, include labor categories, labor rates, and number of hours by task.
The Government requires contractors to quote unit prices and total prices that are two (2) decimal places. The unit price multiplied by unit quantity must equal the total price for that line item.
(End of Addendum to 52.212-1)
52.212-2, Evaluation--Commercial Items
ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:
Any award resulting from this solicitation will be made based on the best overall quote that is determined to be the overall best value to the government. Pursuant to FAR 52.212-2, the criteria for evaluation is: (1) Technical Capability, (2) Price.
Technical Capability The Government will evaluate quotes on the basis of whether or not the provided quote meets the technical capability specified above. Technical Capability shall consist of meeting or exceeding all aspects of the requirement.
Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability requirements of the statement of work shall not be selected regardless of price.
All quotes shall be subject to evaluation by Government personnel. The Government intends to award without discussions based upon the initial evaluation of quotes. Consequently, contractors are highly encouraged to quote their best pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all contractors submitting a quote, if it is determined advantageous to the Government to do so. If these communications take place, the Government is not obligated to communicate with every contractor (note that FAR Part 15 procedures do not apply; therefore, formal discussions are not applicable). All contractors will be treated fairly and impartially. A contractor may be eliminated from consideration without further communication if its non-price and/or pricing quotes are not among those contractors considered most advantageous to the Government based on a best value determination.
All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the review in the most effective manner. Specifically, the Government may first sort the quotes of all Offerors by price from lowest price to the highest. Thereafter, the Government will review the Technical Capability of the lowest priced quote only. If the lowest priced Offeror s Technical Capability is determined to be acceptable and meets the requirements, the Government may make award to that Offeror without further reviews of the remaining Offerors Technical Capability. If the lowest priced Offeror s Technical Capability is determined to not meet the requirement, then the Government may review the Technical Capability next lowest priced quote, and so forth and so on, until the Government reaches a quote that is determined to meet the Technical Capability requirements.
Quotes that merely restate the requirement or state that the requirement shall be met, without providing supporting rationale, are not sufficient. Contractors are cautioned that the award may not necessarily be made to the contractor quoting the lowest price, or to the contractor with the most highly technical quote. Award may be made to other than the lowest priced quote, if the Government determines that a price premium is warranted due to the merits of one or more of the non-price factors.
(End of Addendum to 52.212-2)
Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer.
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items
FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;
FAR 52.203-6
Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402)
FAR 52.204-10
Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note)
FAR 52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note)
FAR 52.219-8
Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3));
FAR 52.219-28
Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2))
FAR 52.222-3
Convict Labor (June 2003) (E.O. 11755)
FAR 52.222-19
Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126)
FAR 52.222-21
Prohibition of Segregated Facilities (APR 2015)
FAR 52.222-26
Equal Opportunity (SEP 2016) (E.O. 11246)
FAR 52.222-35
Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212)
FAR 52.222-36
Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793)
FAR 52.222-37
Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212)
FAR 52.222-40
Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496)
FAR 52.222-50
Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627)
FAR 52.223-18
Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
FAR 52.225 5
Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note)
FAR 52.225-13
Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)
FAR 52.232-34
Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) (31 U.S.C. 3332)
Additional contract requirements or terms and conditions:
52.252-2, Clauses Incorporated by Reference (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html
http://www.va.gov/oal/library/vaar/
The following FAR clauses are incorporated by reference:
VAAR 852.246-70 Guarantee
VAAR 852.203-70 Commercial Advertising
VAAR 852.232.72 Electronic Submission of Payment Requests
VAAR 852.246-71 Inspection
The following VAAR clauses are to be incorporated by reference:
52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html (FAR)
http://www.va.gov/oal/library/vaar/index.asp (VAAR)
The following FAR provisions are to be incorporated by reference:
FAR 52.212-3 Offeror Representations and Certifications Commercial Items
FAR 52.213-2 Invoices
FAR 52-219-6 Notice of Total Small Business Set-Aside
The following VAAR provisions are to be incorporated by reference:
The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due by 4:00pm EST, August 13, 2018.
Name and email of the individual to contact for information regarding the solicitation:
Tica Danford-Leaf
Contracting Specialist
Tamanica.danford-leaf@va.gov.