SOURCES SOUGHT for UNIFORM SOFTWARE

SOURCES SOUGHT
General Information
Document Type:
Sources Sought
Solicitation Number:
36C25018Q9821
Posted Date:
8/30/2018
Response Date:
9/3/2018 @ 14:00, EST
Service Code:
D319
Set Aside:
n/a
NAICS Code:
541519
Contracting Office Address
Department of Veteran Affairs NCO 10
3140 Governor s Place Blvd., Ste 210
Kettering, OH 45409
Description
This is a Sources Sought notice and not a request for quotes. This request is solely for conducting market research to enhance VHA s understanding of the market s offered products, services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought.
This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available products and services in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought.
The Veterans Health Administration (VHA) is seeking a vendor to provide the following products and/or services below. Please see the Performance Work Statement (PWS) section below for the requested products/services and descriptions. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.
PERFORMANCE WORK STATEMENT (PWS)
Contract Title: Uniform Software
Background:
The Dayton VA has a need for software for the uniform room. We are out of date using a card system that is not efficient and does not accurately keep inventory. We need this software to update our system to provide an efficient process for uniform issue, returns, and real-time inventory.
Scope:
Salient Characteristics:
Required server needs to be compatible with VA servers and be approved and recommended by VA IT Management
Needs to SQL compatible or run on SQL with easy setup
Required hard disk space should not exceed 220 GB
Operating system requirements - Windows 2008, 2012 Server with required service packs
Provide a complete turn key solution to meet software needs
Provide remote services and on-site installation and training
Equipment not leased
Provide efficient user-friendly system for managing uniforms and linens
Provides 24-hour customer support
Eliminates manual tasks, automated recordkeeping and improve information database
Minimize losses by controlling inventory and forecast purchases
Increase quality standards and optimum inventory levels
Provide heat seal machine, with auto release
Provide barcode labels that are heat sealable, durable and last 200 washes
Provide cordless laser scanner that processes inventory
Provide unit for electronic signature capture for uniform assignment and issue
Equipment should be a purchase and not a lease
Provide training and installation on site
Annual support service
Specific Tasks:
Provide Project Management and Implementation
Pre-Installation of Database Set-up
Remote Software Installation
One Site Visit (2 days travel time)
On site Equipment and System setup and Training (5 days)
24-Hour Customer Support and Software Updates (1 year)
Performance Monitoring: None required
Security Requirements:
Vendor will sign in to EMS located in B-330, Room BC-132H prior to beginning work and prior to leaving.
Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): Government provides computer and virtual server for web based software.
Other Pertinent Information or Special Considerations:
Risk Control:
Uniform Software will be installed on a web-based virtual server provided by OIT
Contractor will not have access to VA Information System, VA Protected Health Information (PHI), nor Personally Identifiable Information (PII)
Place of Performance:
Dayton VA Medical Center
4100 W. Third St
Building 330, Room BC-132C
Dayton, OH 45428
Period of Performance:
Base: 9/17/2018 9/16/2019
Option 1: 9/17/2019 9/16/2020
Option 2: 9/17/2020 9/16/2021
Option 3: 9/17/2021 9/16/2022
Option 4: 9/17/2022 9/16/2023
Delivery Schedule:
BASE YEAR
CLIN
DESCRIPTION
QTY
UNIT
0001
License Parameters up to 1500 Employees
1
YR
0002
On-Site Equipment and System Set-up and Training
5
DAY
0003
24/7 Customer Support and Software updates
1
YR
0004
Pre-printed Barcode Labels
15,000
EA
0005
Uniform Processing Station with Signature Capture
1
EA
0006
Heat Seal Machine
1
EA
OPTION PERIOD 1
1003
Technical support and software updates
1
YR
OPTION PERIOD 2
2003
Technical support and software updates
1
YR
OPTION PERIOD 3
3003
Technical support and software updates
1
YR
OPTION PERIOD 4
4003
Technical support and software updates
1
YR
RESPONSE COMMITMENT
Response:
All responses should be directed to Jennifer Bowden, Contract Specialist jennifer.bowden@va.gov.
Submittals furnished will not be returned to the sender. No debriefs will be conducted. Eligibility in participating in a future acquisition does not depend upon a response to this notice.
Proprietary information is neither requested nor desired. If such information is submitted, it must clearly be marked "proprietary" on every sheet containing such information, and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., use an attachment or exhibit).
Notes:
This Sources Sought is for planning purposes only, and does not constitute a commitment, implied or otherwise, that a procurement action will follow. The Department of Veterans Affairs will use the information submitted in response to this notice at its discretion and will not provide comments to any submission; however, The Department of Veterans Affairs reserves the right to contact any respondent to this notice for the sole purpose of enhancing The Department of Veteran Affairs understanding of the notice submission.
The content of any responses to this notice may be reflected in any subsequent solicitation, except for content marked or designated as business confidential or proprietary which will be fully protected from release outside the government.
The Department of Veteran Affairs - Network Contracting Office (NCO) 10 POC:
Jennifer Bowden, Contract Specialist
jennifer.bowden@va.gov.