36C25018Q9821-000.docx

FedBizOpps Sources Sought Notice

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* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 D SOURCES SOUGHT for UNIFORM SOFTWARE 45409 36C25018Q9821 09-03-2018 N 541512 Department of Veterans Affairs

NCO 10

3140 Governor’s Place Blvd. Suite 210 Kettering, OH 45409-1337 Jennifer Bowden, Contract Specialist jennifer.bowden@va.gov Department of Veterans Affairs Dayton VA Medical Center 4100 W 3rd St Dayton, OH 45428-9337

US

jennifer.bowden@va.gov Jennifer Bowden, Contract Specialist

SOURCES SOUGHT

General Information

Contracting Office Address Department of Veteran Affairs – NCO 10 3140 Governor’s Place Blvd., Ste 210 Kettering, OH 45409 Description This is a Sources Sought notice and not a request for quotes. This request is solely for conducting market research to enhance VHA’s understanding of the market’s offered products, services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought.

This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available products and services in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought.

The Veterans Health Administration (VHA) is seeking a vendor to provide the following products and/or services below. Please see the Performance Work Statement (PWS) section below for the requested products/services and descriptions. This Sources Sought is to facilitate the Contracting Officer’s review of the market base, for acquisition planning, size determination, and procurement strategy.

PERFORMANCE WORK STATEMENT (PWS)

1) Contract Title: Uniform Software

2) Background:

The Dayton VA has a need for software for the uniform room. We are out of date using a card system that is not efficient and does not accurately keep inventory. We need this software to update our system to provide an efficient process for uniform issue, returns, and real-time inventory.

3) Scope:

Salient Characteristics:

a) Required server needs to be compatible with VA servers and be approved and recommended by VA IT Management

b) Needs to SQL compatible or run on SQL with easy setup

c) Required hard disk space should not exceed ≥220 GB

d) Operating system requirements - Windows 2008, 2012 Server with required service packs

e) Provide a complete turn key solution to meet software needs

f) Provide remote services and on-site installation and training

g) Equipment not leased

h) Provide efficient user-friendly system for managing uniforms and linens

i) Provides 24-hour customer support

j) Eliminates manual tasks, automated recordkeeping and improve information database

k) Minimize losses by controlling inventory and forecast purchases

l) Increase quality standards and optimum inventory levels

m) Provide heat seal machine, with auto release

n) Provide barcode labels that are heat sealable, durable and last ≥ 200 washes

o) Provide cordless laser scanner that processes inventory

p) Provide unit for electronic signature capture for uniform assignment and issue

q) Equipment should be a purchase and not a lease

r) Provide training and installation on site

s) Annual support service

4) Specific Tasks:

a) Provide Project Management and Implementation

b) Pre-Installation of Database Set-up

c) Remote Software Installation

d) One Site Visit (2 days travel time)

e) On site Equipment and System setup and Training (5 days)

f) 24-Hour Customer Support and Software Updates (1 year)

5) Performance Monitoring: None required

6) Security Requirements:

Vendor will sign in to EMS located in B-330, Room BC-132H prior to beginning work and prior to leaving.

7) Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): Government provides computer and virtual server for web based software.

8) Other Pertinent Information or Special Considerations:

9) Risk Control:

a) Uniform Software will be installed on a web-based virtual server provided by OIT

b) Contractor will not have access to VA Information System, VA Protected Health Information (PHI), nor Personally Identifiable Information (PII)

10) Place of Performance:

Dayton VA Medical Center 4100 W. Third St Building 330, Room BC-132C Dayton, OH 45428

11) Period of Performance:

Base: 9/17/2018 – 9/16/2019 Option 1: 9/17/2019 – 9/16/2020 Option 2: 9/17/2020 – 9/16/2021 Option 3: 9/17/2021 – 9/16/2022 Option 4: 9/17/2022 – 9/16/2023

12) Delivery Schedule:

BASE YEAR

OPTION PERIOD 1

OPTION PERIOD 2

OPTION PERIOD 3

OPTION PERIOD 4

RESPONSE COMMITMENT

I. Response:

a. All responses should be directed to Jennifer Bowden, Contract Specialist jennifer.bowden@va.gov.

b. Submittals furnished will not be returned to the sender. No debriefs will be conducted. Eligibility in participating in a future acquisition does not depend upon a response to this notice.

c. Proprietary information is neither requested nor desired. If such information is submitted, it must clearly be marked "proprietary" on every sheet containing such information, and the proprietary information must be segregated to the maximum extent practicable from other portions of the response (e.g., use an attachment or exhibit).

Notes:

1. This Sources Sought is for planning purposes only, and does not constitute a commitment, implied or otherwise, that a procurement action will follow. The Department of Veterans Affairs will use the information submitted in response to this notice at its discretion and will not provide comments to any submission; however, The Department of Veterans Affairs reserves the right to contact any respondent to this notice for the sole purpose of enhancing The Department of Veteran Affairs understanding of the notice submission.

2. The content of any responses to this notice may be reflected in any subsequent solicitation, except for content marked or designated as business confidential or proprietary which will be fully protected from release outside the government.

The Department of Veteran Affairs - Network Contracting Office (NCO) 10 POC:

Jennifer Bowden, Contract Specialist jennifer.bowden@va.gov