RFQ - Indego Exoskeleton

Request for Quote (RFQ) #: VA25919Q0126
Indego Exoskeleton Rocky Mountain Regional VA Medical Center
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.
* The deadline for all questions is 4:00pm EST, 2/22/2019
All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.
** Quotes are to be provided to kurt.tanny@va.gov no later than 4:00pm EST, 2/27/2019.
Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.
This is a Brand Name Only Request for Quote (RFQ) and the solicitation number is VA25919Q0126. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-01 effective January 22nd, 2019.
The North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 750 employees. This solicitation is unrestricted.
List of Line Items;
ITEM #
DESCRIPTION OF SUPPLIES/SERVICES
QTY
UNIT
UNIT PRICE
AMOUNT
0001
Description;
Indego Therapy Device with
Battery recharging station
Hand held controllers
Set of padding
User manual
Motion+ Software Suite
Therapy+ Software Suite
Indego Specialist training course
Indego Trainer Clinic training course
1
EA
_____________
_____________
0002
Description;
Indego Extended Warranty Program through Year 5
1
EA
_____________
_____________
GRAND TOTAL
_____________
Description of Requirements for the items to be acquired;
PURPOSE
The overall purpose is to deliver, install, and provide staff training for a SCI EQ01, Exoskeleton, Clinical Gait Trainer (Indego) to the Rocky Mountain Regional Veterans Affairs Medical Center s Spinal Cord Injury Unit located at 1700 N. Wheeling Street, Aurora, CO 80045.
SCOPE
The Contractor shall deliver all items listed in section 2.5.
All items must meet all salient characteristics defined in section 2.5.
The Contractor shall provide onsite training for staff per section 5.
The Contractor shall furnish all personnel, supplies, and equipment required for delivery.
2.5 SALIENT CHARACTERISTICS
2.5.1. Exoskeleton, Clinical Gait Trainer (Indego)
Quantity: One (1)
Basis of Design: Indego Therapy Kit
General Functionality and Utilization
The system must be specifically designed and constructed for onsite, clinical rehabilitation to assist patients with relearning how to stand and walk. The unit will be installed and used in a Spinal Cord Injury rehabilitation center.
Unit must have the functionality to provide patients the continuum of early mobility, from pre-gait to minimal staff assistance.
Capable of meeting therapy needs of spinal cord injuries at C7 and lower for all AIS Levels A, B, C, and D
Capable of meeting therapy needs for stroke rehabilitation
Must have the ability to climb steps in clinical environment
Device must incorporate Phase I and Phase II fall detection and mitigation as defined by the FDA
Specific Accessibility Requirements
Patient weight limit of 250lbs maximum
Wireless control through mobile device; allows for untethered control
Unit must have variable power assist with a range of 0-100% at each lower extremity and can separate out hip or kneed joints as needed
Must be capable of operating on level and unlevelled surfaces with an 8-degree incline
Power Requirements
Rechargeable batteries
Specifications/Salient Characteristics
Weight of suit not to exceed 26lbs
Construction Requirements
Light weight construction features such as aluminum and carbon fiber to meet maximum weight requirements detailed above
Must be of module design such that individual pieces can be disconnected and reconnected by patient for transportation and storage.
Must have the capability to allow patients to wear device while sitting in a wheelchair
DELIVERY
The Contractor shall contact the On-Site Point of Contact to schedule a pre-delivery meeting to be conducted approximately 10 days prior to the initial award delivery date for verification of delivery dates. The Contractor may be required to adjust the delivery date from the date specified in the contract award document. A government-requested delivery delay of up to 90 days after the delivery date specified in the contract award shall be at no additional cost to the government.
Delivery Location: Contractor shall deliver all equipment to the Rocky Mountain Regional Veterans Affairs Medical Center (RMRVAMC), 1700 N. Wheeling Street, Aurora, CO 80045.
Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer s name marked thereon. Deliveries shall be marked with the PO, contract number, and On-Site POCs
Delivery will be coordinated through the On-Site Point of Contact.
SITE CONDITIONS
There shall be no smoking, eating, or drinking inside the delivery area at any time.
Delivery personnel must comply with all posted site safety requirements, to include the wearing of PPE if required.
INSPECTION AND ACCEPTANCE
The Contractor shall conduct a joint inspection with the On-Site Point of Contact upon completion of delivery.
In the event deficiencies are identified, the Contractor shall provide date when the identified deficiencies will be addressed if not addressed on the date of delivery.
The Contractor shall conduct a joint inspection with the On-Site Point of Contact after addressing all deficiencies.
All deficiencies identified during joint inspections shall be fixed by the Contractor prior to government acceptance of the item.
Disputes shall be resolved by the Contracting Officer.
Operation and Maintenance Manuals
Binders - Quantity (2) each for items identified in section 2.5.
Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On Site Point of Contact upon completion of delivery.
OPERATOR TRAINING
Contractor shall provide all training materials at time of delivery.
Contractor shall provide comprehensive training package to include all required certifications and training for up to 8 Physical Therapists. Training will also include onsite, first patient use training, observations and feedback.
Four (4) day Clinical Training, on site for up to 8 physical therapists
Three (3) day Indego Specialist Training Course, on site for up to 8 physical therapists.
PROTECTION OF PROPERTY
Contractor shall protect all items from damage during delivery. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.
The Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work. The Contractor shall be responsible for repairing or replacing any items, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.
The Contractor shall be responsible for securing the items identified in section 2.5 and its own work tools and equipment during delivery.
SECURITY REQUIREMENTS
Security background checks are not required.
The C & A requirements do not apply, and a Security Accreditation Package is not required.
WARRANTY
The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.
The warranties shall include all travel and shipping costs associated with any warranty repair.
Warranty will include Indego s Extended Warranty Program for a period of 5 years. Warranty will include:
Loaner device provided during service and repair appointments at no cost
Updates to the latest Indego features at no cost
Freight and shipping for all service and repair at no cost
Repair, replacement components, and labor for unplanned device issues at no cost
Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at:
Department of Veterans Affairs
Rocky Mountain Regional VA Medical Center
1700 N. Wheeling Street
Aurora, CO 80045
52.212-1, Instructions to Offerors--Commercial
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL
Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
Any award made as a result of this solicitation will be made on an All or Nothing Basis.
State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.
Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.
All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.
All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.
Submission of quote shall include the following volumes: (I) Price
Volume I Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.
(End of Addendum to 52.212-1)
52.212-2, Evaluation--Commercial Items
ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS:
This is FAR Part 13 acquisition. The Government will award a contract resulting from this solicitation to the responsible
offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price only. The following factor shall be used to evaluate offers:
Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Addendum to 52.212-2)
Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer.
52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition
52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items
FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;
FAR 52.204-10
Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note)
FAR 52.209-6
Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note)
FAR 52.219-28
Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2))
FAR 52.222-3
Convict Labor (June 2003) (E.O. 11755)
FAR 52.222-19
Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126)
FAR 52.222-21
Prohibition of Segregated Facilities (APR 2015)
FAR 52.222-26
Equal Opportunity (SEP 2016) (E.O. 11246)
FAR 52.222-35
Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212)
FAR 52.222-36
Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793)
FAR 52.222-37
Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212)
FAR 52.222-50
Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627)
FAR 52.223-18
Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
FAR 52.225 3
Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)
FAR 52.225-13
Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)
FAR 52.232-33
Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332)
Additional contract requirements or terms and conditions:
52.252-2, Clauses Incorporated by Reference (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html
http://www.va.gov/oal/library/vaar/
The following FAR clauses are incorporated by reference:
FAR 52.232-40
Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
The following VAAR clauses are to be incorporated by reference:
VAAR 852.203-70
Commercial Advertising (MAY 2008)
VAAR 852.219-74
Limitations on Subcontracting Monitoring and Compliance (JUL 2018)
VAAR 852.232-72
Electronic Submission of Payment Requests (NOV 2012)
VAAR 852.246-71
Rejected Goods (OCT 2018)
VAAR 852.247-73
Packaging for Domestic Shipment (OCT 2018)
52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html (FAR)
http://www.va.gov/oal/library/vaar/index.asp (VAAR)
The following FAR provisions are to be incorporated by reference: None
The following VAAR provisions are to be incorporated by reference: None
The Defense Priorities and Allocations System (DPAS) does not apply.
Date and Time offers are due to kurt.tanny@va.gov by 4:00pm EST, 2/27/2019.
Name and email of the individual to contact for information regarding the solicitation:
Kurt Tanny
Kurt.tanny@va.gov.