Request for Quote - System Hardware Refresh

This is a Combined Synopsis/Solicitation for the acquisition of a System Hardware Refresh for server equipment. Please see attached Statement of Requirements for further details.

(i) This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Simplified Acquisition Procedures (FAR 13.5) will be used for requirement.

(ii) Solicitation Number: FA930224Q0022 **Please provide the full solicitation number on all packages**

Interested parties who believe they can meet all the requirements for the products described in this synopsis are invited to submit, in writing, a complete quote.

Offerors may utilize the attached SF1449 to complete quote information in addition to a separate quote (in PDF format); ensuring the quote contains information and pricing for all contract line items (CLINs) included on the SF1449.  Offerors are required to submit with their quote enough information for the Government to evaluate the requirements detailed in this combined synopsis/solicitation.  Offerors shall submit quotes via email, please note the maximum file size is 10MB. Emails over this file size will not be received.  Submit only written offers; oral offers will not be accepted.

This solicitation is issued as a Request for Quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2024-03, DFARS Change 02/15/2024 and DAFAC 2023-0707.

(iv) THIS REQUIREMENT WILL BE: Set Aside 100% to Small Businesses. The North American Industry Classification System (NAICS) number for this acquisition is 541519 “Other Computer Related Services” with a size standard of $34,000,000.00

(v) Delivery: 98 Days ARO

(vi) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Provisions and clauses can be viewed via internet at Acquisition.gov, https://www.acquisition.gov/.

Offerors shall prepare their quotations in accordance with FAR 52.212-1.  In addition, the following information shall be included:

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITHIN YOUR QUOTE:

1.         SAM UEI:

2.         TIN Number:

3.         CAGE Code:

4.         Contractor Name:

5.         Payment Terms (NET 30) or Discount:

6.         Point of Contact Name and Phone Number:

7.         Email address:

8.         Warranty:

9.         Date Offer Expires:

10.       FOB Destination:

11.       Estimated Delivery Lead Time:

12.       Completed copy of FAR 52.212-3, Alt I, Offeror Representations and Certifications—Commercial Products and Commercial Services (Feb 2024) – or - notification that FAR 52.212-3 representations and certifications are available on SAM.gov

(vii)  The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition.

***Please read the evaluation criteria closely. If vendor does not provide a full response, it will be found unresponsive***

This award will be made to the vendor whose quote provides the Best Overall Value. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

• Technical Capability
  • Subfactor: Provision of all required products
  • Subfactor: Lead time

Technical capability of the products offered to meet the Government requirement; (Your quote package MUST clearly show and demonstrate your company’s ability to meet the stated requirements outlined in the attachments.  Failure to provide enough information will result in a determination of quote being unresponsive to the solicitation.)

This acquisition anticipates seeking a contractor who can provide all items listed on the Statement of Requirements in 98 Days ARO or less. Lead time is non-negotiable as the current system is End of Life and needs to be replaced ASAP. Please do not respond to this posting if you do not anticipate being able to fulfill the requirement in 98 Days ARO or less.

• Price

This award will be made to the vendor whose quote provides the Best Overall Value. Upon submission of your quote, technically capability will be assessed first. To be found technically acceptable, the quote must demonstrate the contractor’s ability to provide all products as outlined in the Statement of Requirements in addition to lead time.  The Program Manager will evaluate all quotes to determine technical acceptability on a pass/fail basis.  If a quote fails, it will be determined to be not technically acceptable.  If your quote is found to be technically acceptable, price will be the next determining factor for award.  Only one award will be made under this solicitation. The contract will be awarded to the vendor who is found technically acceptable and provides the lowest price to the Government resulting in the Best Overall Value.

(viii) Offerors shall include completed copies of applicable provisions, which are included in the SF1449.  Offers will be considered incomplete if these are not included with the quote.  

(iv) The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

(x) The clause at FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Feb 2024), applies to this acquisition.

(xi) Additional Contract Requirement or Terms and Conditions: Please find a contemplated list of additional provisions/clauses in the attachments; the final list of clauses is dependent upon actual dollar value of the contract award and may change from those provided in the attachment. Full text for the clauses and provisions can be accessed via https://www.acquisition.gov/

(xii) Defense Priorities and Allocation System (DPAS): N/A

(xiii) Quote Submission Information:

It is the government’s intent to award without discussions.  Therefore, each initial quote should contain the offeror’s best terms from a price and technical standpoint.  However, the government reserves the right to conduct discussions if the Contracting Officer (CO) determines that discussions are necessary.

Offers are due by 15 March 2024 at 12:00 PM, Pacific Standard Time (PST). 

Offers must be sent via email to both Karla Vazquez (Karla_lizette.vazquez_montes@us.af.mil) AND Adam R. Confer (adam.confer.2@us.af.mil).  No late submissions will be accepted.

(xiv) For additional information regarding this solicitation contact:

Primary Point of Contact:

Karla Vazquez

Contract Specialist

Karla_lizette.vazquez_montes@us.af.mil

Secondary Point of Contact:

Adam R. Confer

Contracting Officer

Adam.confer.2@us.af.mil

QUESTION PERIOD: The period for questions regarding this RFQ will end at 12:00 PM PDT on 11 March 2024. Please send all questions to the buyer via email at Karla_Lizette.Vazquez_Montes@us.af.mil. Phone inquiries are not available currently. All questions and answers will be posted to this RFQ.