Replacement of Target System and Maintenance

Added: Mar 12, 2015 10:36 am AMENDMENT 1

Solicitation number HSSS01-15-R-0031 was issued as a Request for Proposal (RFP) through Federal Acquisition Circular 05-78. This action is changed from 100% small business set-aside to Unrestricted.

The NAICS code remains as -  333318 Other Commercial and Service Industry Machinery Manufacturing.

II. SITE VISIT INFORMATION - NEW DATE

A site visit is rescheduled for Friday, March 27, 2015 @ Noon (Eastern) at 9200 Powder Mill Road, Laurel, MD. To participate, eligible firms must be registered as a Small Business in System for Award Management (SAM) within the NAICS code referenced herein. Vendors are required to be registered in the SAM; www.sam.gov.

Firms interested in attending the site visit must: (1) submit proof of SAM Registration, i.e. provide Dun & Bradstreet Number (DUNS), (2) complete a non-disclosure agreement (Agreement) for individual(s) to attend the site visit, and (3) complete the contractor access form. (See attached forms)

All forms should be returned to the Procurement Division (PRO), Attn: Danielle Donaldson at e-mail danielle.donaldson@usss.dhs.gov no later than Wednesday, March 25, 2015 at 2:00pm (EDT). Please call to confirm receipt by procurement if no response is received within one hour of email transmittal.

Contractors must have completed the appropriate forms prior to the site visit. If forms are not received the contractor will not be allowed access. Firms are responsible for all costs associated with the site visit. Contractor personnel proposed to work under this contract shall be U.S. citizens (green cards not accepted) and non-felons.

The new proposal due date is Tuesday, April 7, 2015 @ 2:00pm (Eastern).

END OF AMENDMENT 1.

Added: Mar 10, 2015 11:31 am I. DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR subpart 12.6, as supplemented with additional information included with this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number HSSS01-15-R-0031 is issued as a Request for Proposal (RFP) through Federal Acquisition Circular 05-78. This action is 100% small business set-aside. The NAICS code is 333318 Other Commercial and Service Industry Machinery Manufacturing and the small business size standard is 1,000 employees.

The United States Secret Service (USSS) has a requirement to replace the Target System at its indoor shooting range and to provide quarterly maintenance, emergency repairs as well as provide any parts to maintain the target system at its training facility in Laurel, MD.

The period of performance has two parts:

Part 1 - Installation of the replacement target system shall be completed within 30 days from the date of award.

Part 2 - Maintenance/Repairs is for one year from the date of award with four (4) one year option periods minus the warranty period. (I.e. if there is a 90 day warranty period the maintenance contract time period will begin after the warranty period).

II. SITE VISIT INFORMATION

A site visit is scheduled for Friday, March 20, 2015 @ 10am (Eastern) at 9200 Powder Mill Road, Laurel, MD. To participate, eligible firms must be registered as a Small Business in System for Award Management (SAM) within the NAICS code referenced herein. Vendors are required to be registered in the SAM; www.sam.gov.

Firms interested in attending the site visit must: (1) submit proof of SAM Registration, i.e. provide Dun & Bradstreet Number (DUNS), (2) complete a non-disclosure agreement (Agreement) for individual(s) to attend the site visit, and (3) complete the contractor access form. (See attached forms)

All forms should be returned to the Procurement Division (PRO), Attn: Danielle Donaldson at e-mail danielle.donaldson@usss.dhs.gov no later than Wednesday, March 18, 2015 at 2:00pm (EDT). Please call to confirm receipt by procurement if no response is received within one hour of email transmittal.

Contractors must have completed the appropriate forms prior to the site visit. If forms are not received the contractor will not be allowed access. Firms are responsible for all costs associated with the site visit. Contractor personnel proposed to work under this contract shall be U.S. citizens (green cards not accepted) and non-felons.

III. OFFERORS INSTRUCTIONS

A. Proposal Instructions

1. Authorized Official and Submission of Proposal: The proposal shall be signed by an official authorized to bind your (the offeror's) organization. Your proposal shall be emailed. Proposals will be typewritten. To expedite the proposal evaluation, the proposal shall be in 3 parts and all documents required for responding to the RFP should be placed in the following order:

PART I. TECHNICAL PROPOSAL: See Technical Proposal Instructions for recommended format.
PART II. PAST PERFORMANCE INFORMATION: See Past Performance Information Instructions for format.
PART III. PRICING: Pricing will include the replacement of the target system as well as quarterly maintenance, emergency repairs and parts for the system.

Each of the parts shall be separate and complete in itself so that evaluation of one may be accomplished independently of, and concurrently with, evaluation of the other. The technical proposal shall not contain reference to cost; however resources information, such as data concerning labor hours and categories, materials, subcontracts, etc., shall be contained in the technical proposal so that your understanding of the Statement of Work (SOW) may be evaluated. It must disclose your technical approach in as much detail as possible, including, but not limited to, the requirements of the technical proposal instructions.

2. Evaluation of Proposals: The Government will evaluate technical proposals in accordance with the criteria set forth in Evaluation/Award Criteria.

3. Rejection of Proposals: The Government reserves the right to reject any or all proposals received that are not complete. It is understood that your proposal will become part of the official contract file.

4. Unnecessarily Elaborate Proposals: Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the offeror's lack of cost consciousness. Elaborate art work, expensive visual and other presentation aids are neither necessary nor wanted.

5. Proposals due date is Tuesday, March 31, 2015 @ 2:00pm (Eastern).

B. Technical Proposal Requirements
Technical Approach demonstrates your approach to the installation of target systems and the maintenance and any required repairs of the target system to include any emergency repairs as well as parts that may be required for the repairs. The offeror shall submit a narrative which clearly addresses how they plan to address the specific tasks of the Statement of Work to include any drawings to show the replacement of the target system.

C. Past Performance
The contractor shall also provide at least three past performance references to include the following:

The submission of all references shall include the following information:

a) Contract Number(s)
b) Name and email address and phone number of a point of contact at the Federal, State, Local Government or Commercial entity for which the contract was performed.
c) Dollar value of the Contract.
d) Detailed description of the work performed.

By past performance, the Government means the offeror's record of conforming to specifications and to standards of good workmanship; the offeror's record of forecasting and controlling costs; the offeror's adherence to contract schedules, including the administrative aspects of performance; the offeror's reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the offeror's business-like concern for the interest of the customer.

The Government will consider the number or severity of an offeror's problems, the effectiveness of corrective actions taken, the offeror's overall work record, and the age and relevance of past performance information.

The Government reserves the right to evaluate relevant past performance information not specifically provided by the offeror. The government reserves the right to pull relevant past performance information from PPIRS for evaluating past performance.

In evaluating past performance the Government, will consider the offeror's effectiveness in quality of products or services; timeliness of performance; cost control; business practices; customer satisfaction, and key personnel past performance.

NOTICE: Past Performance questionnaires (Attachment 3) are to be provided to the Contracts Office NO LATER than the closing date and time for receipt of proposals. It is the offeror's responsibility to ensure that these documents are forwarded to Danielle Donaldson by email: Danielle.donaldson@usss.dhs.gov.

Offeror shall provide Contractor's business name, DUNS, Taxpayer Identification Number (TIN), Point of contact's name, Point of contact's email address, and point of contact's telephone number.

D. Price Propoal
The price proposal will include the following:

CLIN 0001 - Replacement of Target System
CLIN 0002 - Base Year - Maintenance and Repair
CLIN 0003 - Base Year - Replacement Parts
CLIN 0004 - Option Year 1 - Maintenance and Repair
CLIN 0005 - Option Year 1 - Replacement Parts
CLIN 0006 - Option Year 2 - Maintenance and Repair
CLIN 0007 - Option Year 2 - Replacement Parts
CLIN 0008 - Option Year 3 - Maintenance and Repair
CLIN 0009 - Option Year 3 - Replacement Parts
CLIN 0010 - Option Year 4 - Maintenance and Repair
CLIN 0011 - Option Year 4 - Replacement Parts

IV. EVALUATION/AWARD CRITERIA

The Government intends to award a firm fixed price contract to the firm which provides the lowest price technically acceptable. To be technically acceptable the company must meet all the requirements listed in the attached Statement of Work.

V. ADDITIONAL INFORMATION FOR OFFERORS

Since this is a competitive requirement, please do not telephone with questions but email them; if you do not receive a confirmation response then your question was not received. Registering as an interested vendor means that you will receive via email all FBO notices concerning this Solicitation.