R799--Lean Consulting FY20 QUESTIONS AND ANSWERS
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26120Q0369
- Agency
- Veterans Integrated Service Network 21 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- PSC
- R799 Support- Management: Other
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 21 is seeking quotes for lean consulting services to support the VA Palo Alto Health Care System. The solicitation requests executive and mid-level lean consultants to further develop the organization's lean management system and Service Improvement Model. Quotes are due by April 6, 2020 and will be evaluated based on the criteria in provision 52.212-2. All questions must be submitted by April 1, 2020. The contract will have a one-year base period and two option years for the contractor to provide hands-on training, mentoring and support to advance the use of lean tools and strategic improvement initiatives.
This requirement has a total set-aside designation for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) under NAICS code 541611 with a size standard of $16.5 million. The incumbent contractor is Data2Design Technologies LLC and this competitive re-solicitation is seeking to award a new contract before the end of the original five-year period awarded in May 2018. Performance will take place at the VA Palo Alto Health Care Systems located in Palo Alto, California.
Notice text
2 versions
Update #2 · Latest ·
Question
Related Section(s) of Solicitation
For Factor #2 Past Performance, would the Government accept narrative past performance summaries as placeholders within the technical volume for the past performance surveys? If so, what will be the due date for submission of the final completed survey thereafter?
Page 43, Section C
ANSWER: You can submit resume style past performance that you fill in and we can call to verify information if need be.
On page 17, the SOW states Access to all materials including Lean educational presentation materials, forms, templates, Lean event specific materials, agendas, and any Lean training supplies will be provided to the contractor by QSV . Could the Government provide a listing of the materials already available?
Page 17, Section VI
ANSWER:
Lean Black Belt curriculum
Lean Green Belt curriculum
Lean Yellow Belt curriculum
Lean White Belt curriculum
DMS curriculum
On page 18, the SOW states "Softcopy format: Softcopy materials shall be in Microsoft Excel, Microsoft PowerPoint, or Microsoft Word format". Can the government clarify if other forms of softcopy formats are acceptable, such as Adobe PDF?
Page 18, Section B
ANSWER:
It has to be a format that the government can modify if needed. It cannot be a locked, unmodifiable format. MS Office is the most consistent software the government has access to. Adobe Pro isn t always available for the government to be able to modify documents.
On page 5, the SOW shows a table requiring labor rates be provided as well as for travel expenses. However, on page 18, it states that the "Contractor is responsible for travel to VAPAHCS sites to provide consulting services as required by this contract". Can the Government clarify whether the Contractor will be allowed to bill for travel expenses to the Palo Alto facility? If not, what is the purpose of pricing the Travel Expenses CLIN?
Page 5, Section B
Page 18, Section VIII
ANSWER :
Estimated travel costs should be included as part of the total bid.
The SOW states that this procurement is for a base year plus four single year options. However, on page 27, Section C.3 52.217-9, it states "(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years". Please clarify to be sure that we understand the requirement.
Page 13, Section IV
Page 27, Section C.3
ANSWER : Base Plus 4 Option Years
Is there an incumbent for this work? If so, who is currently performing this work?
ANSWER: Data2Design Technologies LLC
As far as we can tell, an award for this work was awarded in May 2018 for the same period of performance (up to 5 years), yet this re-compete solicitation is being released after only 2 years. Can you share the reason for why this work is being re-competed before the full 5 years in the original contract had been executed?
ANSWER: Government discretion
On page 17 of the solicitation, the last sentence of Section VII seems to indicate that there should be a table listing specific events and their associated deliverables; however, there appears to be no table included in the solicitation. Could the Government provide this table?
Page 17, Section VII
ANSWER:
Specific events cannot be decided at this time. However, potential events are:
Lean Six Sigma Black Belt Training and certification (as already stated in the SOW)
RPIWs/kaizen events
Design for Lean Six Sigma events
3P events
For the pricing portion of this submission, where the solicitation states that the vendor will also provide the calculations that were used in determining their price so that the government can review how the amount was derived, is the Government asking us to show a breakdown of how we derived our hourly rates (i.e. inclusion of the overhead costs that were used to determine the fully loaded hourly rates)? Or is the Government simply asking us to show calculations for how we multiply the hourly unit rate to calculate the extended total for the entire year?
Page 43, Section (d)
ANSWER: Disregard that and simply fill in the Price Schedule.
Update #1 ·
Page 3 of 3
(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) Solicitation number 36C26120Q0369 is issued as a request for quote (RFQ).
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.
(iv) This acquisition is a total Service Disabled Veteran Owned Small Business (SDVOSB) set aside. In order to be eligible for award the vendor must be registered in the VetBiz database. The NAICS code is 541611 and the size standard is $16.5 million.
(v) The contract line items are listed in the price schedule of the solicitation package.
(vi) The contractor shall provide Lean Consulting Service for the VA Palo Alto Health Care Systems in accordance with the Performance Work Statement that is included in the solicitation package.
(vii) The contract will be for a base year plus two option year. The period of performance is listed in the Price Schedule and Performance Work Statement
(viii) The provision 52.212-1, Instructions to Offerors Commercial, applies to this acquisition. See the solicitation package for this provision which includes the quote submission instructions.
(ix) The provision 52.212-2, Evaluation Commercial Items, applies to this acquisition. See the solicitation package for the evaluation factors that will be used to determine which vendor will be selected for the contract award.
(x) The provision 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this acquisition.
(xi) The clause 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition.
(xii) The clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Items, applies to this acquisition.
(xiii) All additional contract clauses and provisions are included in the attached solicitation package.
(xiv) The Defense Priorities and Allocations System (DPAS) do not apply to this acquisition.
(xv) Quotes are due by 11:00 AM (Pacific Time) on April 6, 2020 and can be emailed to rico.johnson@va.gov. All questions must be submitted by April 1, 2020.
(xvi) The point of contract is Rico Johnson. Phone (916) 923-4513. Email rico.johnson@va.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C26120Q0369-008.docx | DOCX document | |
| 36C26120Q0369-005.pdf | ||
| 36C26120Q0369-002.docx | DOCX document | |
| 36C26120Q0369-004.docx | DOCX document | |
| 36C26120Q0369-003.pdf | ||
| 36C26120Q0369-007.docx | DOCX document | |
| 36C26120Q0369-006.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| R799--Lean Consulting Service 640-C09244 | Award Notice | |
| R799--Lean Consulting FY20 QUESTIONS AND ANSWERS | Solicitation | |
| R799--VAPAHCS Lean Consulting FY20 | Pre-Solicitation |
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