R614--Sensitive Document Destruction Collection and Removal Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24222Q0857
- Agency
- Veterans Integrated Service Network 2 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation seeks proposals for sensitive document destruction collection and removal services for the Department of Veterans Affairs New York Harbor Healthcare System. The contractor will provide weekly collection of documents from secure bins and consoles located across multiple VA medical centers and clinics in New York City and destroy all materials the same day. Proposals are due by September 15, 2022 and award is expected on or around August 25, 2022. The evaluation will consider price and past performance on similar contracts held within the last three years.
This is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses. The NAICS code is 561990 and services include collection and destruction of documents over a one year base period and four one year option periods. The place of performance encompasses VA sites in New York City. The solicitation files indicate the incumbent contractor currently provides secure storage containers under a separate agreement. Offerors must have the ability to sign a Business Associate Agreement to handle protected health and personal information according to federal standards.
Notice text
3 versions
Update #3 · Latest ·
Q- I have a question regarding the solicitation. On the scope of work it states the requirement of the contractor to supply 56 totters. In the table it states a total of 36 total 96 gallon totters that the contractor own and supplies. 20 for NY Campus, 15 for St. Albans Campus and 1 for Staten Island CBOC.
Please see revised schedule, there are 56 Totters.
Q- Is there a centralized location that can be utilized for collection containers to be stored at both main campuses and St. Albans?
There is an area at each location that all 96Gallon totters can be stored.
Q- What government background check platform are you requesting we utilize and what is the cost per check?
The current fees associated with NACI/Tier 1 background investigations are approximately $297.00 each for low level investigation.
Q- Can a final Certificate of Destruction be provided at the end of the month along with invoicing?
Yes
Q- They shall be required to make pick-ups as required of large volumes...I.E. boxes for documents needing destruction..as needed basis... and on page 3. If an extra totter is needed for purging......
Because the idea of purging is mentioned, how will this be handled? Will there be a line item for NTE number of totter, or will this take place outside of the contract and paid with P-Card.
If this is not going to be part of the contract can the pick-ups...of large volumes...on an as needed basis, be removed?
Purging of documents is done by VA staff, we would only require additional totters for a major clean out.
No, there will be no line item for purging.
"Purging" has been removed
Q- Do we have to provide a written notification for each pick-up date, as this will never be the only stop for the truck? What is the time frame for the deliverable of the delayed final destruction process.
Due to the directive 6371 refer to page 6 section 5 Definitions sub c. Interim Destruction. Because interim destruction has taken place, temporary transportation is allowed for long periods of time, allowing final destruction to take place after 24 hours.
Initial destruction must take place on site, final destruction can take place after 24 hours. Yes, we need written notification that you service each campus so a receipt documenting your pick up is necessary.
Q- Because there will be 2 CORs, who will be responsible for the 2 CBOCs and Living Center? Will the certificates for each site go to the CORs responsible for those sites?
There is 1 COR who will be responsible for all locations
Update #2 ·
The purpose of this amendment is to provide answers to interested vendors questions.
Update #1 ·
This solicitation is for a Firm-Fixed Price, Base Plus Four (4) Option Periods contract for Document Destruction Services for the VA New York Harbor Healthcare System.
This is a 100% SDVOSB set-aside.
The NAICS is 561990
A national Business Associate s Agreement (BAA) is required, or the ability to sign a local BAA will be required as a part of the contract.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24222Q0857 0002.docx | DOCX document | |
| FINAL STATEMENT OF WORK 9.8.22.docx | DOCX document | |
| FINAL STATEMENT OF WORK 9.6.22.docx | DOCX document | |
| 36C24222Q0857 0001.docx | DOCX document | |
| 36C24222Q0857.docx | DOCX document | |
| QUALITY ASSURANCE SURVEILLANCE PLAN.pdf | ||
| Wage Determination No.2015-4187 Rev No.23.pdf | ||
| Bins Removed Form.doc | DOC document | |
| Past Performance Evaluation Questionnaire.docx | DOCX document | |
| VHA DIRECTIVE 6371.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| R614--Sensitive Document Destruction Collection and Removal Services | Award Notice | |
| R614--Sensitive Document Destruction Collection and Removal Services | Solicitation | |
| R614--Sensitive Document Destruction Collection and Removal Services | Pre-Solicitation |
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