R425--VISN 1 Standardized Lockout/Tagout Program Vendor Questions and Government Response PWS update and Solicitation Due Date Update Amendment 0002

** AMENDMENT A00001 Lock Out Tag Out Contractor Questions and Government Responses **

Please confirm receipt of all Solicitation Amendments in your solicitation submission package

See attachment for details.

VISN 1 LOTO Standardization

Combined Synopsis Solicitation VISN 1 Lock Out Tag Out

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 36C24121Q0235 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05.

(iv) This requirement is being issued as an open market, service-disabled veteran-owned small business set-aside. The associated NAICS code is 541690 Other Scientific and Technical Consulting Services and small business size standard is $16.5 million.

(v) The Government intends to award a firm-fixed price award for the Inventory of equipment creation of Lock Out Tag Out Procedures and training at the VISN 1 VAMC facilities. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined in

the PWS (West Haven, CT VAMC)

0002

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure as

outlined in the PWS (West Haven, CT VAMC)

Approximate Number of Lock Out Tag Out procedures: 350

0003

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day West Haven, CT VAMC)

as outlined by the PWS

0004

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined in

the PWS (Newington, CT VAMC)

0005

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure

as outlined in the PWS (Newington, CT VAMC)

Approximate Number of Lock Out Tag Out procedures: 150

0006

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day Newington, CT VAMC)

as outlined by the PWS

0007

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined in

the PWS (Bedford, MA VAMC)

0008

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure as

outlined in the PWS (Bedford, MA VAMC)

Approximate Number of Lock Out Tag Out procedures: 400

0009

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day Bedford, MA VAMC) as

outlined by the PWS

0010

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined

in the PWS (Togus, ME VAMC)

0011

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure

as outlined in the PWS (Togus, ME VAMC)

Approximate Number of Lock Out Tag Out procedures: 150

0012

1.00

JB

__________________

__________________

Lock Out Tag Out Training (1-day Togus, ME)

as outlined by the PWS

0013

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined

in the PWS (Central Western MA, VAMC)

0014

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure

as outlined in the PWS (Central Western MA VAMC)

Approximate Number of Lock Out Tag Out procedures: 150

0015

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day Central Western Mass, MA VAMC)

as outlined by the PWS

0016

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined

in the PWS (White River Junction, VT VAMC)

0017

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure

as outline in the PWS (White River Junction, VT VAMC)

Approximate Number of Lock Out Tag Out procedures: 150

0018

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day White River Junction, VT VAMC)

as outlined by the PWS

0019

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined

in the PWS (Boston, Brockton, MA VAMC)

0020

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure

as outlined in the PWS (Boston, Brockton, MA VAMC)

Approximate Number of Lock Out Tag Out procedures: 300

0021

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day Boston, Brockton, MA VAMC)

as outlined by the PWS

0022

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined

in the PWS (Boston, West Roxbury, MA VAMC)

0023

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure

as outlined in the PWS (Boston, West Roxbury, MA VAMC)

Approximate Number of Lock Out Tag Out procedures: 100

0024

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day Boston, West Roxbury, MA VAMC)

as outlined by the PWS

0025

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined

in the PWS (Boston, Jamaica Plain, MA VAMC)

0026

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure

as outlined in the PWS (Boston Jamaica Plain, MA VAMC)

Approximate Number of Lock Out Tag Out procedures: 350

0027

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day Boston Jamaica Plain, MA VAMC)

as outlined by the PWS

0028

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined

in the PWS (Manchester, NH VAMC)

0029

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure

as outlined in the PWS (Manchester, NH VAMC)

Approximate Number of Lock Out Tag Out procedures: 450

0030

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day Manchester, NH VAMC)

as outlined by the PWS

0031

1.00

JB

__________________

__________________

Lock Out Tag out inventory as outlined

in the PWS (Providence, RI VAMC)

0032

1.00

JB

__________________

__________________

Creation of Lock Out Tag Out Procedure

as outline in the PWS (Providence, RI VAMC)

Approximate Number of Lock Out Tag Out procedures: 150

0033

1.00

JB

__________________

__________________

Lock Out Tag Out Training

(1-day Providence, RI VAMC)

as outlined by the PWS

0034

1.00

EA

__________________

__________________

Additional Lock Out Tag Out Procedures

over and beyond the facility estimates.

Cost per individual procedure created:

GRAND TOTAL

__________________

(vi) The Contractor shall provide all resources necessary to conduct an inventory and provide Lock Out Tag Out procedure creation and training IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details.

(vii) The Place of Performance is VISN 1: as described per the PWS.

VA Boston Healthcare System

Brockton Campus

940 Belmont Street

Brockton MA 02401

VA Boston Healthcare System

Jamaica Plain Campus

150 South Huntington Ave

Boston MA 02130

VA Boston Healthcare System

West Roxbury Campus

1400 VFK Parkway

West Roxbury MA 02132

Bedford VA Medical Center

200 Springs Road

Bedford MA 01730

VA Connecticut Healthcare System

West Haven Campus

950 Campbell Ave

West Haven CT 06516

VA Connecticut Healthcare System

Newington Campus

555 Willard Ave

Newington CT 06111

Providence VA Medical Center

830 Chalkstone Ave

Providence RI 02908

VA Central Western Massachusetts Healthcare System

421 North Main Street

Northampton MA 01053

Manchester VA Medical Center

718 Smyth Road

Manchester NH 03104

White River Junction VA Medical Center

215 North Main St

White River Junction VT 05009

VA Maine Healthcare System

1 VA Center

Augusta, ME 04330

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998), 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020), 52.209-7 Information Regarding Responsibility Matters (OCT 2018), 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020), 52.233-2 Service of Protest, 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008).

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

(1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.

(2) Offerors shall submit their quotes electronically via email to Joshua.Gallien@va.gov.

(3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. A site visit is not currently scheduled to be held. The cut-off date and time for receipt of questions is 22-April-2021 at 11:00 AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.

(4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.

Evaluation Process:

Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:Â

Price (Follow these instructions):

Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.Â

Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

Past Performance:

Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.Â

Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement.

Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement (Special Qualifications).

Contractor shall provide examples of LOTO procedures, to include additional items listed in paragraph 4.D of the PWS.

Contractor shall provide example of proposed unlimited editing LOTO Management system (at minimum program name, screen shots and a listing of functions and capabilities).

Contractor shall provide example of in person training material / curriculum.

Contractor shall provide an example schedule and example list of employees that will perform on-site tasks (titles and qualifications only employee names are not needed)

Regardless of your intent to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort and complete Attachment 2 Limitation on Subcontracting worksheet.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020), 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011), 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011), 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020), 52.217-8 Option to Extend Services (NOV 1999), 52.219-14 Limitation on Subcontracting (JUN 2020), 52.227-14 Rights in Date-General (MAY 2014), 52.227-17 Rights in Data-Special Works (DEC 2007), 52.227-19 Commercial Computer Software-Restricted Rights (DEC 2007), 52.228-5 Insurance-Work on a Government Installation (JAN 1997(, CL-120 Supplemental Insurance Requirements, 52.232-40 Providing Accelerated Payments to Small Business Subcontractors, 852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020), 852.211-72 Technical Industry Standards (NOV 2018),

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial items (APR 2020)

852.203-70 Commercial Advertising

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

852.232-72 Electronic Submission of Payment Requests

852.233-70 Protest Content/Alternative Dispute Resolution

852.233-71 Alternate Protest Procedure

852.270-1 Representatives of Contracting Officers

852.273-70 Late Offers

852.219-74 Limitation on Subcontracting Monitoring and Compliance (JUL 2018), 852.242-71 Administrative Contracting Officer (OCT 2020).

Subcontracting Commitments - Monitoring and Compliance

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.203-6, 52.204-10, 52.204-14, 52.209-6, 52.209-9, 52.219-6, 52.219-8, 52.219-28, 52.219-32, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.22237, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-13, 52.232-33, 52.242-5, 52.222-41, 52.222-42, (Wage Determinations 15-4127 (Rev-14), 15-4054 (Rev-15), 15-4127 (Rev-14), 15-4020 (Rev-14), 15-4120 (Rev-14), 15-4084 (Rev-14), 15,4009 (Rev-14), 15-4127 (Rev-15), 15-4140 (Rev-14), 15-4049 (Rev-15), Posted on Beta.Sam), 52.222-55, 52.222-62

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 07-May-2021 at 11:00 AM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Joshua Gallien (Joshua.Gallien@va.gov).