R406--VEMEC Media Center Maintenance & Training

This solicitation was issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04.

The associated North American Industrial Classification System (NAICS) code for this procurement was 611430, with a small business size standard of $15 Million.

The FSC/PSC was R406.

The VA Greater Los Angeles Healthcare System (VAGLAHCS) requires qualified personnel to assist with maintenance of state-of-the-art media equipment for asynchronous, or single user training modules to alleviate the need for group scheduling which can hinder timely training. The Contractor shall also assist with design and set-up and maintenance of two recording studios and portable (field) video recording systems. The equipment and studios shall be used to capture and produce training videos on disaster preparedness and emergency management. The training material is intended for clinical and administrative support employees at VA facilities. The goal of the training is to reduce interruptions to continuity of service to Veterans during disasters and emergencies.

The Veterans Emergency Management Evaluation Center (VEMEC) also requires assistance with design and production of preparedness assessment tools and related instructional design for content. The goal is to improve disaster preparedness and increase resiliency of staff during emergencies (natural disasters, epidemics, etc.) Assist with recording presentation of best practices in preparedness and response to disasters. Other training material with the capabilities of playback in a variety of multimedia formats, local playback, and streaming both live and as Video-On-Demand (VOD) over a network (e.g., local-area network (LAN), the Internet, Talent Management System (TMS), etc.). Applications range from disseminating information about VEMEC projects and training across the Department of Veteran Affairs (VA) as well as to non-VA healthcare providers and affiliated staff who deliver care to Veterans, to facilitate emergency readiness education for both Veterans and their healthcare clinicians. In addition, the media system will be used for creation, management, and distribution of training material based on current understanding of learning principles, and content management. Some learning modules will be further developed for use in Game-Based Learning Management System for on-demand, asynchronous training to provide immersive hands-on experience.

The services shall comply with this Statement of Work (SOW), all VA, local, state, and Federal policies, and regulations.

All interested companies were to provide quotations for the items listed in Section B of the RFQ Attachment, Page 4.

Services

Statement of Work (SOW) was included in the RFQ Attachment, pages 24-34.

Place of Performance/Place of Delivery

Address: Greater Los Angeles VA Healthcare System

11301 Wilshire Blvd.

Los Angeles, CA

Postal Code: 90073

Country: UNITED STATES

Award was based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following were the decision factors: Price, Technical, and Past Performance.

The award was made to the response most advantageous to the Government.

Responses should have contained your best terms, conditions.

Quoters were to list exception(s) and rationale for the exception(s), if any.

Submission of the response were to be received not later than 12:00 MST on 09/27/2023 at Jamie.elbedawi@va.gov. ALL communication were to be in writing ONLY, to this same email address.

Late submissions were treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Contract Specialist

Jamie ElBedawi

Jamie.elbedawi@va.gov Awarded contract 36C26223P2553 to VECTOR RESOURCES INC for 400000.00000000 on 2023-09-28.