QA3 system

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10, specifically the Cleveland Veterans Affairs Medical Center, has issued a Special Notice of Intent to Sole Source for a QA3 System. The agency intends to negotiate exclusively with Sun Nuclear Corporation (also referenced as Sun Nuclear/Amirion Medical Company) for this specialized medical equipment procurement. The QA3 System is an ion chamber and diode array system designed for daily beam quality analysis in medical radiation treatment settings, serving as an independent verification system to detect linear accelerator beam delivery errors before patient treatments. The procurement falls under NAICS code 334517 (Irradiation Apparatus Manufacturing) with a small business size standard of 1,200 employees. The system specifically meets AAPM Task Group 142 guidelines and integrates with existing clinical workflows and software platforms at the medical center.

The purpose of this sole source procurement is to acquire equipment that uniquely combines ion chamber and diode technologies into a single unit for precise simultaneous measurements required for linear accelerator quality assurance. Market research conducted by the VA confirmed that no other manufacturers offer equipment with the equivalent functional and technical capabilities needed for their specific requirements. Interested parties who believe they can provide alternative solutions have until Monday, August 18, 2025 at 5:00 PM EST to submit capability information to challenge the sole-source determination. All inquiries and capability submissions must be emailed to Rachelle Hamer at rachelle.hamer@va.gov with the subject line "RFQ 36C25025Q0832| QA3 System." The government retains sole discretion to determine whether to proceed with the sole source procurement or open the requirement to competitive bidding based on any responses received. The system must be delivered within 30 days after receipt of order to the Louis Stokes Cleveland VAMC.