Q&A Amendment to Solicitation

Added: Dec 11, 2016 8:57 am Modified: Dec 20, 2016 2:35 pmTrack Changes **Amendment A0001 See Q & A Attachment **

Combined Synopsis Solicitation Compensated Work Therapy (CWT) Payroll Processing, Bedford VAMC (Veteran Affairs Medical Center)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is VA241-17-Q-0061 and the solicitation is issued as a request for quotation (RFQ).

(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89.

(iv) This requirement is being issued as an open market, Service-Disabled Veteran-Owned Small Business set-aside. The associated NAICS code is 541214 Payroll Services and small business size standard is $20.5 million.

(v) The Government intends to award a firm-fixed price award for payroll processing of 120-150 checks per week for the Compensated Work Therapy (CWT) program. Please see the attached Statement of Work for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

Contractor shall provide payroll coverage for the CWT program. The contractor shall provide between 120 and 150 payroll checks per week and is responsible for sorting/ packaging of the checks and deposit statements into the Veterans accounts. Please refer to the SOW for details.

Contract Period: Base

POP Begin:

POP End:

1.00

YR

__________________

__________________

1001

Contractor shall provide payroll coverage for the CWT program. The contractor shall provide between 120 and 150 payroll checks per week and is responsible for sorting/ packaging of the checks and deposit statements into the Veterans accounts. Please refer to the SOW for details.

Contract Period: Option 1

POP Begin:

POP End:

1.00

YR

__________________

__________________

2001

Contractor shall provide payroll coverage for the CWT program. The contractor shall provide between 120 and 150 payroll checks per week and is responsible for sorting/ packaging of the checks and deposit statements into the Veterans accounts. Please refer to the SOW for details.

Contract Period: Option 2

POP Begin:

POP End:

1.00

YR

__________________

__________________

3001

Contractor shall provide payroll coverage for the CWT program. The contractor shall provide between 120 and 150 payroll checks per week and is responsible for sorting/ packaging of the checks and deposit statements into the Veterans accounts. Please refer to the SOW for details.

Contract Period: Option 3

POP Begin:

POP End:



1.00

YR

__________________

__________________

4001

Contractor shall provide payroll coverage for the CWT program. The contractor shall provide between 120 and 150 payroll checks per week and is responsible for sorting/ packaging of the checks and deposit statements into the Veterans accounts. Please refer to the SOW for details.

Contract Period: Option 4

POP Begin:

POP End:



1.00

YR

_________________

_________________

5001

Contractor shall provide payroll coverage for the CWT program. This option shall include pricing for a final 6 month option period pursuant to the SOW. The contractor shall provide between 120 and 150 payroll checks per week and is responsible for sorting/ packaging of the checks and deposit statements into the Veterans accounts. Please refer to the SOW for details

Contract Period: Option 5

POP Begin:

POP End:

1.00

YR

__________________

__________________









GRAND TOTAL

__________________



(vi) The Contractor shall provide all resources necessary to provide payroll coverage for the CWT program in accordance with the attached Statement of Work. Please see the attached SOW for full requirement details.

(vii) The Place of Performance is the Bedford VAMC, 200 Springs Road, Bedford, MA 01730.

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (DEVIATION 2015-02) (FEB 2015); 52.204-16 Commercial and Government Entity Code Reporting (NOV 2014); 52.217-3 Evaluation Exclusive of Options (APR 1984).

(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.

Submission of Quotes:

(1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.

(2) Offerors shall submit their quotes electronically via email to Gina.Petrino@va.gov.

(3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 12/19/2016 at 10:00 AM EST. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers.

(4) Quote Format: The submission shall be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.

Evaluation Process:

Award will be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.

Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 

Price (Follow these instructions):

Offeror will complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.  Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Act (SCA).

Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.

Past Performance:

Provide (3) references of work, similar in scope and size with the requirement detailed in the Statement of Work. References must include contact information, brief description of the work completed, and contract # (if relevant).  Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work.  The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.

Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Statement of Work in a timely efficient manner. 

Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Statement of Work.

Contractor shall provide a quality assurance surveillance plan (QASP), which explains the offerors approach to quality control and methodologies. An example of a QASP is attached (Attachment 3 QASP) and can be utilized as a template.

Contractor shall read and acknowledge the Appendix C Security Clause attached to this solicitation.

Contractor shall demonstrate that their technicians meet the qualification standards stated in the Statement of Work.

Contractor shall provide all current and relevant licenses and/or certifications for the State of Massachusetts.

If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.



(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.

(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.203-99 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015), 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2015), 52.217-8 Option to Extend Services (NOV 1999), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.224-1 Privacy Act Notification (APR 1984), 52.224-2 Privacy Act (APR 1984), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013), 852.203-70 Commercial Advertising (JAN 2008), 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (JUL 2016), 001AL-11-15-A Limitations on Subcontracting Monitoring and Compliance (JUNE 2011), 852.232-72 Electronic Submission of Payment Requests (NOV 2012), 852.237-70 Contractor Responsibilities (APR 1984).

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-13, 52.232-34, 52.239-1, 52.222-41, 52.222-42, 52.222-43 (Wage Determination Applicable (Bedford VAMC Middlesex County WD 05-2255 (Rev.-19) was first posted on www.wdol.gov on 01/05/2016).

(xiii) All contract requirement(s) and/or terms and conditions are stated above.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.

(xv) RFQ responses are due 1/6/2017 at 10:00 AM EST. RFQ responses must be submitted via email to: Gina.Petrino@va.gov. Hand deliveries shall not be accepted.

(xvi) The POC of this solicitation is Gina Petrino (Gina.Petrino@va.gov).