Q403--COVID Screener Contract

1. The purpose of this amendment is to revise the CLIN structures to display estimated hourly rate, estimated cost per month and estimated cost for one year. All quote must be submitted as shown below. These are estimated hours and subject to fluctuation depending on the demands.

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Mt. Home COVID Screener

Estimated hourly rate

Estimated hours per month

Estimated cost per month

Quantity

Unit of Issue

Estimated cost for one year

CLIN 0001

Screener

$

3840 Hours

$

12

MO

$

CLIN 0002

Lead Screener

$

160 Hours

$

12

MO

$

CLIN 0003

Supervisor Screener

$

160 Hours

$

12

MO

$

CLIN 0004

Screener Over time

$

15 Hours

$

12

MO

$

CLIN 0005

Lead Screener

$

12 Hours

$

12

MO

$

CLIN 0006

Supervisor Screener Overtime

$

12 Hours

$

12

MO

$

Â

Â

Â

Â

Estimated Grand Total

$

Â

* Please incorporate equipment cost, insurance cost, Uniform expenses into an hourly rate. These are estimated hours and subject to fluctuation depending on the demands.

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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

1

0005

06-03-2021

0

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

90C

Network Contracting Office 9

Department of Veterans Affairs

Network Contracting Office (90C)

1639 Medical Center Parkway Suite 400

Murfreesboro TN 37129

To all Offerors/Bidders

36C24921Q0253

06-03-2021

X

x

x

1

06/11/2021 10:00am CST

X

1

1. The purpose of this amendment is to extend the closing date of the solicitation to 06/11/2021 10:00am CST.

Michael Edwards

Contracting Officer

1. The purpose of this amendment is to incorporate the following answers to questions submitted by interested vendors:

In response to Answer #2 on page 4 of Amendment 0003 : 27101 - Guard ($13.52) as labor category is not in line with the Competency/Training/License/Qualifications (page 7 #4) in which the following is requested, "A fully trained, experienced screener HEALTH AIDS who possesses a valid TN License..." Would the government consider 12223 Nurse Assistant III ($13.99) or 12100 Medical Assistant ($14.08), given this is COVID / medically related.Â

Yes. Labor category used will be changed to 12100 - Medical Assistant and we will not be using Guard I.

I have noted Amendment 001 and Amendment 0003, but cannot locate Amendment 0002 on BetaSam. Please advise.Â

Amendment number 2 was canceled due to error in posting in www.sam.gov.

Are the Guard I Screeners required to have security guard training? If so, what level of training?

No.

Please clarify, Page 9 Hours of Operations states that the Contractor shall be operational on or before the hours of 5 a.m. to 9 p.m., Monday thought Friday, including Federal holidays. The file; copy of sow Screener Number location times at the Mountain Home VA Medical Center list 1 screening Personnel Monday thought Friday 6:00 a.m. 9:00 p.m. (15 Hours). Please clarify the difference between the following. Is the contractor expected use a 16/15 hour day, or should the screening personnel be 2 instead of 1, employees? Please clarify the the number of employees, employee times, and when and how overtime might be employed.

The Screener Numbers and locations is for your reference and the vendor must decide the screeners schedule for 1st and 2nd shift. Please use the Bid sheet to submit your quote.

Will the Government reimburse the Contractor for the cost of securing PDD skin test and the Annual Flu Shots?

VA will provide the contractor employees with skin test, and flu shots.

Will the Government accept drivers auto policy as coverage, which will also save the Government money since if the Contractor has to secure a separate policy the cost will only be passed on to the Government?

No. Vendor must provide a proof of Certificate of Liability Insurance.

2. The purpose of this amendment is to extend the closing date of the solicitation to 06/04/2021 10:00AM CST.

1. Removing and replacing the price schedule as follows:

a. CLIN 0001 revised to correct pricing. Screener (estimated hourly rate x 3,840 hours x 24 employees) with Quantity 12 Months will be revised to display Screener (estimated hourly rate x 3,840 hours) with Quantity 12 Months.

B.2 ORIGINAL PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

12.00

MO

__________________

__________________

Screener (Estimated Hourly rate x 3,840 hours x 24 employees)

B.2 CORRECTED PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

12.00

MO

__________________

__________________

Screener (Estimated Hourly rate x 3,840 hours)

Quote must be submitted as shown below.

Â

Mt. Home COVID Screener

Â

Â

Estimated cost

CLIN 0001

Screener (Estimated Hourly rate x 3,840 hours)

12

MO

$

CLIN 0002

Lead Screener (Estimated Hourly rate x 160 hours x 1 lead)

12

MO

$

CLIN 0004

Supervisor Screener (Estimated Hourly rate x 160 hours x 1 supervisor)

12

MO

$

CLIN 0005

Screener Over time (Estimated Hourly rate x 15 hours Over time)

12

MO

$

CLIN 0006

Lead Screener (Estimated Hourly rate x 12 hours over time x 1 employee)

12

MO

$

CLIN 0008

Supervisor Screener Overtime (Estimated Hourly rate x 12 hours over time x 1 employee)

12

MO

$

Â

Â

Â

Â

$

Â

Â

Â

Â

Â

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* please incorporate equipment cost, insurance cost, Uniform expenses into hourly rate

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2. The purpose of this amendment is to incorporate the following answers to questions submitted by interested vendors:

Will the Government consider revising the price schedule to be based on an hourly rate?

No. The CLIN will display price schedule as monthly.

What SCA occupation code and title is the Government requiring to perform the Screener functions?

No. 27101-Guard I Wage Determination No. 2015-4641 Revision No. 12

The instructions on page 40 of 64 of the solicitation states, Submitted licensing and insurance must be in the name of the prime contractor and only the prime contractor. What licenses and insurance does the Government require to be submitted with the quote.

See Page 13 of 64 of the solicitation for supplemental insurance requirement.

The instructions on page 40 of 64 of the solicitation state, All prospective quoters must include appropriate references which must include all applicable company information. What references must be included with the quotes?

See page 40 of 64 of the solicitation.

The quoter shall submit their quote on company letterhead and include the Price/Cost Schedule provided with the Statement of Work. Quoter shall include unit price, total, unit quantity and item description as specified above, as quoted discounts, proposed delivery time, name, address, and telephone number of the quoter, firm s DUNS# and ORCA document in SAM at www.SAM.gov, terms of any express warranty, unit price, overall total price, applicable shipping charges, completed copy of 52.212-3 Quoters Representations and Certifications- Commercial Items, and ORCA document.

Who is the incumbent contractor?

Previous contract was awarded as emergency under 36C24920D0067. This contact was awarded as IDIQ as one year with only one CLIN. We do not have the hourly rate or monthly rate due to being IDIQ. This is a new requirement that is not an emergent request and first time being posted for solicitation.

What is the currently monthly bill rate?

See question 5.

What is the current hourly bill rate?

See question 5.

Are past performance references required? If so, how many?

Vendor is not required to submit a past performance review and will not be penalized if the past performance review is not submitted. Contracting office can perform the past performance review in CPARS.

SCOPE (page 6): Please specify safety apparel anything other than:Â Mask, eye shields, and gloves.

6. Uniform Standards: Screener contractor shall provide employees with distinctive bright colored professional uniforms containing the contractor s logo for quick easy identification. Uniforms will include a high visibility class 3A ANSI 207 bright colored reflector safety vest to be worn for duty and the uniform shall consist of pants, shirt, cap or visor, raincoat, rain pants, overcoat, gloves, and watch cap as appropriate for weather. The high visibility vest will always be worn on the outside, incorporated in the clothing item or worn on top of all other clothing. Personal clothing is not acceptable on duty. The Contracting Officer (CO), Project Manager (PM), and Contracting Officers Representative (COR) are the approval authority for uniforms. Jewelry and eyewear shall be conservative when worn and present a professional appearance. PIV Badges will always be worn visible to the public as part of the uniform while on duty.

FACILITIES #2,(page 9): Please describe specifically the type of office supplies and material for which the contractor is responsible. Â

Clipboard, papers and pens

C.9, 52.222-42 (page 21) Please advise as to Equivalent Rates or equivalent occupational code per WD 2015-4641 incorporated.

See question number 2

Is SCA applicable to this contract?Â

Yes

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

2

0001

0

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400

Murfreesboro TN 37129

90C

Network Contracting Office 9

Department of Veterans Affairs

Network Contracting Office (90C)

1639 Medical Center Parkway Suite 400

Murfreesboro TN 37129

To all Offerors/Bidders

36C24921Q0253

05-25-2021

X

X

X

X

1

SEE CONTINUATION PAGE

Michael Edwards

Contracting Officer

The purpose of this amendment is to incorporate the following answers to questions submitted by interested vendors:

Question 1: Does the vendor need to provide a tent for the screeners?

A: The VA provides tents for the screeners.

Question 2: Do they also need to provide flooring, HVAC, and lighting, or is it provided by the VA or not necessary at all?

A: VA maintenance crew will provide the propane heaters if needed. The flooring and lights are not necessary.

Question 3: Regarding the referenced solicitation for COVID Screener Contract, the following question is submitted in reference to CLIN 0004, Screener Overtime. The CLIN states, Screener Over time (Estimated Hourly rate x 15 hours Over time).  Is the 15 hours per employee or 15 hours total?

A: Reguarding the CLIN 0004, the screener overtime will be calculated as 15 hours total and not per employee.

SCREENER INSTRUCTIONS April 1, 2021

James H. Quillen VA Medical Center (JHQVAMC) at Mountain Home is currently not allowing visitors to any of the inpatient wards, Intensive Care Unit (ICU) or Community Living Center (CLC) unless an exception has been made. Any non-patient entering the facility must be accompanying a Veteran to an appointment and must be screened before entering. Employees do not need to be screened at this time but must show their Personal Identity Verification (PIV) badge or have a parking decal on the front of their vehicle. If they do not have a PIV badge or decal, they must be screened.

Screening:

Ask if they have a patient appointment.

If response is no, ask why they are here. If it is determined they are here as a surveyor or from an outside organization to perform an inspection (The Joint Commission [TJC], Occupational Safety and Health Administration [OSHA], Office of Inspector General [OIG], or other surveying agencies), treat them as you would a patient or visitor by completing the screening questions below, direct accordingly, then immediately notify Dr. Harold Dillon, (extension 3617), Pam Smith (extension 7306) or Sherry Williams (extension 7636) of their presence and where they are reporting.

If response is yes, complete screening questions below. Patients who respond positive for any of these symptoms will be referred to the medical screening tents for additional screening and testing as usual.

New/worsening Shortness of Breath (SOB)?

New/worsening cough?

Congestion or runny nose?

Sore throat?

Fever?

Known exposure to a person diagnosed with COVID-19?

Fatigue?

Muscle or body aches?

Headache?

New loss of taste or smell?

Nausea or vomiting?

Diarrhea?

Are you currently waiting on the results of a COVID test?

Patients who Respond Positive or YES to the Screening Questions:

1. Provide a mask to all occupants in the vehicle.

2. Explain to the individuals that they must complete a secondary screening before they can proceed to their appointment.

3. Direct them to the large drive-through tents for screening.

Patients who Respond Negative or NO to the Screening Questions:

1. Hand a colored dot sticker to the Veteran and caregiver and instruct them to place the sticker on their upper right chest. Write the date (for example 03/26) and your initials clearly on the sticker; provider a sticker for the Veteran and one caregiver only. If more than one caregiver is with the Veteran, explain that JHQVAMC policy is that only one caregiver will be allowed to accompany Veteran to an appointment.

2. Release them to proceed to clinic appointment.

COVID VACCINE:

All Veterans arriving for their COVID vaccination, once screened negative, should be directed to the COVID Immunization Clinic in building 160, second floor atrium (where Starbucks and Phlebotomy are located). All COVID vaccinations are now administered in building160.

Screening Tents:

The purpose of the small screening tent is to direct patients with symptoms consistent with COVID-19 to the larger drive-thru screening tents. Screening questions are listed in the Screening section on page one above. Remember, keep all people in their vehicles. Ask all vehicle occupants the screening questions. Do not touch the vehicle or open the door.

*****There are signs along the road in the screening line stating if a patient is in distress, they should honk their horn, flash their lights, etc., to indicate they are in distress. Contact police (ext 7197) and move traffic to allow that vehicle to continue to the Emergency Department (ED).******

****If they refuse to go through screening, explain that they cannot proceed unless they go through the screening. If they do not comply, contact police (extension 7197) and provide a description of the vehicle.****

Screening at the Atrium and Other Entrances (except the Community Living Center [CLC)] Building 162):

The purpose of this screening station is to screen anyone who may circumvent being screened in vehicles (Veterans who may walk on campus or take public transportation). The ED has its own screening process. Screen anyone who does not have a colored sticker or PIV badge according to Screening on page one.

1. Give them a mask.

2. Explain to individuals who respond positively that they must complete a secondary screening before they can proceed to their appointment.

3. Call screener staff driving carts to take them to the large drive-thru tent for screening when they respond positively to any of the screening questions.

Screening at the CLC:

If you are positioned at the CLC entrance, the individual entering must be on the approved CLC list and they must still be screened. If they screen positive give them a mask, ask them to be seated away from any other people and call Jennifer Baker (extension 7361), Becky Harmon (extension 2841), Tammy Edwards (extension 2824), or Dr. Valerie Wilson (extension 2030).

Main Gates:

The purpose of traffic control at this point is to queue patients for screening and allow for ED traffic and staff traffic (including ETSU and cemetery traffic) to flow with as little congestion as possible.

1. Look for the employee sticker on the front, top, center of the windshield. If a sticker is present (or if the employee presents a PIV badge):

a. Wave the vehicle to the right or left at the Main Gate (Lamont/Veterans Way)

b. Wave the vehicle to the left at the ETSU gate (Mountain Home Way, Railroad Tracks)

2. If there is no employee sticker/PIV badge: Stop and ask if the occupant is trying to get to the ED. If the occupant says yes, direct them to the left at both gates (the goal is to keep the ED patients out of the screening lines; they will be screened upon entering the ED). If they say no direct them to the screening tents.

**Vehicles will not be stopped on the railroad tracks. VA police will be available to help if traffic becomes too congested.

Limited Access Gates:

If you are positioned at the Lamont Street gate entrance near the CLC, only allow delivery trucks, emergency vehicles, city sanitation trucks, and the Johnson City Transit vehicles to enter. This gate is the primary exit gate for all vehicles. No screening at this gate.

If you are positioned at the Johnson City Medical Center gate, do not allow vehicles to enter or exit. Open the gate for emergency vehicles only. No screening at this gate.

If you are positioned at the Gold Star Boulevard gate, the gate will be open from

5:30 a.m. to 8:30 a.m., and then remain closed.

1. Look for the employee sticker on the front, top, center of the windshield. If a sticker is present (or if the employee presents a PIV badge): Wave the vehicles straight ahead from the Gold Star Boulevard gate.

2. If there is no employee sticker or PIV badge: Stop the vehicle and ask if the occupant is trying to get to the ED. If the occupant says yes, direct them to the left (the goal is to keep the ED patients out of the screening lines; they will be screened upon entering the ED). If they say no, direct them to the screening tent at Veterans Way and Second Street or Lake Drive from ETSU.

Shuttle Drivers:

Shuttle drivers may be asked to pick up an individual from the main atrium to take them to a large drive-thru tent. For all patients exiting their vehicles, check the patient for a colored sticker and provide patient a ride to the Main Entrance, building 200 near the ED. If you are going to transport a patient wearing a mask, use the designated shuttles only to transport positive screened patients. If you are escorting a patient in a wheelchair to the main entrance from a large screening tent (parking lot O) by pushing a wheelchair, you should wear a mask and face shield. Wear gloves; wipe the wheelchair down with a purple or orange top Santi-cloth or hydrogen peroxide disinfectant spray.

Contact Numbers:

1. If the visitor(s) become overly agitated or threatening, contact police (extension 7197).

2. If you need additional masks, or have any concerns, contact Jon Stamey (extension 2591), Sherry Williams (extension 7636) or Stephanie Bright (extension 7213).

Colored Dot Stickers:

Green = Friday, Saturday, Sunday, Monday

Yellow = Tuesday

Red = Wednesday

Orange = Thursday