Purchase and Install Seed Cooler
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0634
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- Mississippi State, Mississippi 39762, United States
- Points of contact
-
- James Porter james.porter@usda.gov (936) 245-3695
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is procuring the purchase and installation of a walk-in seed storage cooler for the Corn Host Plant Resistance Research Unit at Mississippi State University. The agency requires an 18'8" x 13' x 7'10" temperature and humidity-controlled chamber capable of maintaining 45°F (±5°) and 30% relative humidity (±2%) to store critical seed germplasm. The refrigeration system must utilize newer HFC refrigerants (R448A or R449A) with a Trenton brand condenser and low-profile evaporator with dehumidification capabilities. Evaluation will follow a lowest-price technically acceptable (LPTA) approach, assessing technical capability on a pass/fail basis and price as the determining factor. Quotes must be submitted electronically by August 25, 2025, at 1600 CT, with prices held firm for 60 calendar days and quotes valid for at least 90 days.
This opportunity is designated as a Total Small Business Set-Aside under NAICS code 333415 with a size standard of 1,250 employees, and no incumbent contractor is identified in the documentation. The government intends to award a firm fixed-price purchase order for a single seed storage cooler unit. The period of performance extends from September 2, 2025, through March 31, 2026, with delivery required to the SEA Corn Host Plant Resistance RU at 150 Twelve Lane, Mississippi State, MS 39762. The procurement is necessitated by the current 30-year-old seed cooler's frequent breakdowns, which threaten critical seed germplasm development and collection activities at the research facility.
Notice text
This is a combined synopsis/solicitation for commercial item with commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 1232SA25Q0634 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-04. The associated NAICS Code is 333415 and the Small Business Size Standard is 1,250.
The SEA Corn Host Plant Resistance RU in Mississippi Stae, MS has a requirement for the purchase and installation of one seed storage cooler. This is a Total Small Business Set Aside. The Government intends to award a firm fixed price purchase order.
The requirements are further detailed in the attached Specifications.
The DELIVERY ADDRESS is:
SEA Corn Host Plant Resistance RU
150 Twelve Lane
MIssissippi State, MS 39762
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award, Offerors shall respond by:
1) Transmittal Summary Letter. A summary cover letter to the submission should provide at a minimum the following (i) Identification of the Point of Contact, current phone number, and email address. (ii) UEI Number, CAGE Code, Tax Identification Number (ii) A list of the submission package contents.
2) Providing a quote on company letterhead addressing all of the requirements of the RFQ, clearly note per item pricing in accordance with Brand Name specifications if required (attached), shipping/handling/delivery costs, and be valid for at least 90 days after receipt of quote.
3) Verification that the product is made in the United States.
4) Have an Active SAM.gov registration and complete the Representations in FAR 52.204-54; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote represents the best as a whole. The Government has the discretion to accept other than the lowest priced quote that provides additional benefits.
All sources wishing to quote shall furnish a quotation by the time and date noted in the General Information, Date Offers Due field above. Quotations are to be sent via email to James Porter at james.porter@usda.gov with the RFQ number in the subject line.
Failure to provide the required information in the requested format may result in quotes not being considered for award.Attached Provisions/Clauses including the Buy American Act apply to this RFQ and any subsequent award.
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ_1232SA25Q0634.pdf | ||
| Attachment 1 - Specifications.pdf |
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