PRISM Software Service Contract

A market survey is being conducted to determine if there are adequate Small Business, SBA certified HUBZone, SBA-certified 8(a), Women-Owned, or Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors available for a proposed project who meet the specific criteria outlined below.

This is a SOURCES SOUGHT NOTICE ONLY. This is not a solicitation Announcement, Request for Quote, or Invitation for Bid. It does not constitute any commitment by the Government. No award will result from this notice. The purpose is to conduct market research to gain knowledge of potentially qualified sources and to determine the capability of Small Business and/or Large Business companies to provide the supplies/services described below. Responses to this Sources Sought Notice will be used by the Government to make an appropriate acquisition decision. Department of Agriculture requests responses from ALL socioeconomic categories in order to gain a more complete understanding of the market for these products and service.

The USDA ARS shall Prism Software for 12 months from date of award in Base Year plus four option years.  The Contractor shall provide license for use of Prism Software and will also provide access to software updates, and provide technical support for software by phone and email.

The intent is to award a Base plus 4 Option Years contract.

Coverage: Base Year: estimated Period of Performance (PoP): 03/01/2023 – 2/28/2024 to be billed Quarterly in arrears.

The intent is to award a contract of a Base Year plus 4 Option Years contract.

Base Year – estimated PoP 3/01/2023-2/28/2024

Option Year 1 – 12 months after Base Year

Option Year 2 – 12 months after Option Year 1

Option Year 3 – 12 months after Option Year 2

Option Year 4 – 12 months after Option Year 3

The NAICS code applicable to this acquisition is 423430 (Computer and Computer Peripheral Equipment and Software Merchant Wholesalers), with a Size Standard 250 employees and the PSC Code is 7A20.

 Any subsequent procurement will be conducted as a commercial item purchased in accordance with FAR Part 12 and as a Simplified Acquisition Procedure in accordance with FAR Part 13.

The Contractor shall provide all items F.O.B. destination to USDA-ARS, 716 Farmhouse Ln, Ames, IA 50011

Capability Statement:

Companies who have the experience, as well as an interest in doing business with ARS, should submit a Capabilities Statement which, for this notice, is not expected to be a proposal, but rather short statements regarding the company’s ability to demonstrate their expertise and experience in relation to the areas specified in this notice.

In addition to the Capabilities Statement, companies should complete the attached Sources Sought Response Form and indicate whether they are a Small Business, SBA-certified HUBZone, SBA-certified 8(a), SDVOSB, or Women-Owned Small Business.

To be eligible, all vendors must be registered in the System for Award Management (SAM) with a current and active registration. A SAM UEI number is required in order to register in SAM. A vendor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. Vendor must include their UEI# on their capability statements.

To be eligible, all vendors must also be registered in SAM under the specific NAICS code listed as part of this sources sought. If a prospective vendor is not registered under the specified NAICS code and would qualify to be registered under it then they must update their SAM registration prior to providing a capabilities statement.

Finally, to be eligible, all vendors must be NDAA 889 Certified. If they do not currently have a NDAA 889 Certification, then they must complete the attached NDAA 889 Certification form and submit it to melissa.grice@usda.gov so that they can be added to the list of NDAA 889 Certified vendors.

Submitting a Capability Statements:

Responses should be submitted via email by Friday, January 20, 2023 at 2:00 p.m. (Central Time). Telephone inquiries will not be accepted. Questions should be directed to Melissa Grice at melissa.grice@usda.gov    

Disclaimer:

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate.  Respondents are also advised that under no obligation to acknowledge receipt of information or provide feedback about any of the information received.  After review of the responses received, the Government may issue a pre-solicitation synopsis and solicitation. No proprietary, sensitive, confidential or classified information shall be included with your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.