Pittsburgh VAMC Sterilizer Mnt

Added: Jan 25, 2017 2:55 pm This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with information in FAR Subpart 12.6, using Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on FEDBIZOPPS. The RFQ number is VA244-17-Q-1921. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions in accordance with the Federal Acquisition Regulations. The Offeror must quote on an all or none basis. Written quotes are required (oral offers will not be accepted).



Submission of quotes must be in accordance with FAR 52.212-1, Instructions to Offerors, Commercial Items. The government will award a purchase order on the basis of the lowest priced, technically acceptable offer. Since an award will be based on initial responses, offerors are highly encouraged to quote their most competitive pricing in their initial response. An award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106.



This announcement will close at 10:00am on 30 January 2017. Contact April Stanch who can be reached at email April.Stanch@va.gov. All responsible sources may submit a quote which shall be considered by the agency. Oral communications are not acceptable in response to this notice. Quotes must be sent via email to April.Stanch@va.gov.



To be eligible to receive an award resulting from this RFQ, Offerors must be registered in the System for Award management (SAM) database, no exceptions. To register, please visit http://www.sam.gov. Offerors shall electronically complete FAR 52.212-3 Offeror Representations and Certifications-Commercial items at website http://www.sam.gov.



It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The following clauses and provisions are applicable to this solicitiation.



The following clauses and provisions are applicable to this solicitation. FAR 52.204-99, System for Award Management Registration; FAR 52.212-1, Instructions to Offerors-Commercial Items; FAR 52.212-4, Contract Terms and Conditions-Commercial Items, Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation); FAR 52.219-6, Notice of Total Small Business Set-Aside; FAR 52.219-28, Post-Award Small Business program Re-representation; FAR 52.222-19, Child Labor; FAR 52.222-26, Equal Opportunity; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-50, Trafficking in Persons; FAR 52.223-18, Contractor Policy to Ban Text Messaging While Driving; FAR 52.225-1, Buy American Act-Supplies; FAR 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration; FAR 52.233-3, Protest After Award; FAR 52.247-34, FOB Destination; 52.249-8 -- Default (Fixed-Price Supply and Service); FAR 52.252-1, Solicitation Provisions Incorporated By Reference; FAR 52-252-5, Authorized Deviations in Provisions; FAR 52.252-2, Clauses Incorporated By Reference; FAR 52.252-6, Authorized Deviations in Clauses.



All clauses and provisions may be accessed electronically at http://farsite.hill.af.mil.



All quotes shall include a CAGE Code, DUNS, Tax Identification Number, and Discount Terms to the VA.



The NAICS code is 339112 and the Small Business Standard is 1,000 employees. This is a 100% SDVOSB small business set-aside action and the award will be made on a Firm-Fixed Price purchase order.



Statement of Work



A. GENERAL GUIDANCE

Title: Preventative maintenance and repair of two Sterrad 100S sterilizers. Serial Numbers: 10101073234 and 10101073233.

Scope of Work: The contractor shall provide all labor, parts, and all other resources required to deliver the requirements stated herein.

Background: VA Pittsburgh has the following equipment: (2) Sterrad model 100S serials 10101073234, 10101073233; which need regular preventative maintenance according to the most recent revision of the Sterilization System Routine Maintenance Guide. These units also need repair by trained personnel using manufacturer approved parts when they fail according to the parts list referenced in the above manuals.

Performance period:

Base Year: 03/20/17-03/19/2018

Option Year 1: 03/20/18-03/19/19

Option Year 2: 03/20/19-03/19/20

Type of Contract: Firm Fixed price

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived.

C. GENERAL REQUIREMENTS

Contractor shall notify Biomedical Engineering and the Police service when they arrive on site. Contractor will schedule all preventative maintenance with Biomedical Engineering.

Contractor will respond to repair requests by phone call within 4 hours during normal business hours. If the issue cannot be resolved by phone, a trained technician must come on-site within 2 business days from the original call.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW.

Task One: The Contractor shall provide all parts and labor for preventative maintenance according to the Technical manual specific in Section A.3 of this SoW. Maintenance will be scheduled with VAPHS staff before coming on site and will be performed by staff trained by Sterrad on these devices.

Deliverable One: A record, either hard copy or electronic copy, detailing the work performed in task one.

Task two: The contractor shall provide parts and labor related to any repairs for the unit should it malfunction. A phone number to call for tech support will be made available for notification of the need of repair.

Deliverable two: A record, either hard copy or electronic copy, detailing the work performed in task two.

SCHEDULE FOR DELIVERABLES



Draft copies of deliverables shall be provided to the Biomedical Engineering staff at VAPHS before the contractor leaves the facility at each visit. If a final copy can be provided at that time then a draft copy is not necessary, final copies must be provided within 5 business days of each visit.



F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. TRAVEL

Devices are located at the University Drive Campus of VAPHS, all travel expenses are the responsibility of the contractor.

H. CONTRACTOR EXPERIENCE REQUIREMENTS

All personnel who come on-site must be trained by the original equipment manufacturer (OEM), Ethicon/Sterrad. Proof of training must be provided.

I. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

J.CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Contractor shall have no access to Department of Veterans Affairs computer systems.

Contractor shall complete the VA Privacy Training no PHI of Access form for all personnel that will be on-site at any time for the duration of this contract. A copy of this form will be provided by the COR.