Patient label print server upgrade

TOTAL SMALL BUSINESS SET-ASIDE

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Navajo Area Indian Health Services, Chinle Comprehensive Health Care Facility (CCHCF) Information Resource Management (IRM) Department is requesting for submittal of proposals for a contractor to replace and update existing patient label print servers with newer secure print servers, includes new printing hardware too. Services shall be performed in accordance with the attached Scope of Work (SOW). CCHCF has identified a specific brand name, but will accept brand name or equal descriptions per FAR 6.302-1(c)(2) that meet the required Specifications and Salient Characteristics. CCHCF intends to award a firm fixed price contract(s) as a result of this solicitation.

PERIOD OF PERFORMANCE: Completed 30 days after Award.

EVALUATION CRITERIA:
The Government reserves the right to issue a single award or multiple awards to the contractor(s) whose quote represents the best value as defined by FAR 2.101. In determining best value, the following Evaluation Factors will be considered: Past Performance, Experience, Specifications, and Warranty. The Evaluation Factors and significant sub factors when combined are significantly more important than cost or price.

OFFER CONTENT:
To be considered for award, your offer shall include all the following documents:
1) Complete and sign the attached Pricing Schedule. The Government will consider competitive rates upon negotiation.
2) Past Performance: Provide a letter of reference from the past (3) customers.
3) Experience: Provide a list of at least (3) past projects of similar scope; include detailed project description, size, location, dollar amount, and period of performance.
4) Specifications: Provide your Specifications as evidence your product meets the requirements.
5) Warranty: Provide confirmation of 5 year warranty on hardware.

OFFER SUBMITTAL:
Email offer to the Contracting Officer for this action is: Tanya Begay, Supervisory Contract Specialist, 928-674-7635, tanya.begay2@ihs.gov . Questions are to be submitted via email to the Contracting Officer by 4 days prior to RFQ closing date.

CLAUSES AND PROVISIONS:
Department of Health and Human Services Applicable Clauses:
352.202-1 Definitions. (JAN 2006)
352.224-70 Privacy Act (DEC 2015)
352.226-1 Indian Preference (DEC 2015)
352.226-2 Indian Preference Program (DEC 2015)

352.237-70 Pro-Children Act. (Dec 2015)
(a) Public Law 103-227, Title X, Part C, also known as the Pro-Children Act of 1994 (Act), 20 U.S.C. 7183, imposes restrictions on smoking in facilities where certain federally funded children's services are provided. The Act prohibits smoking within any indoor facility (or portion thereof), whether owned, leased, or contracted for, that is used for the routine or regular provision of: (i) kindergarten, elementary, or secondary education or library services or (ii) health or day care services that are provided to children under the age of 18. The statutory prohibition also applies to indoor facilities that are constructed, operated, or maintained with Federal funds.
(b) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all subcontracts awarded under this contract for the specified children's services. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act. Failure to comply with the Act may result in the imposition of a civil monetary penalty in an amount not to exceed $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. Each day a violation continues constitutes a separate violation.

352.237-71 Crime Control Act of 1990-Reporting of Child Abuse (Dec 2015)
(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), imposes responsibilities on certain individuals who, while engaged in a professional capacity or activity, as defined in the Act, on Federal land or in a federally-operated (or contracted) facility, learn of facts that give the individual reason to suspect that a child has suffered an incident of child abuse.
(b) The Act designates covered professionals as those persons engaged in professions and activities in eight different categories including, but not limited to, teachers, social workers, physicians, dentists, medical residents or interns, hospital personnel and administrators, nurses, health care practitioners, chiropractors, osteopaths, pharmacists, optometrists, podiatrists, emergency medical technicians, ambulance drivers, alcohol or drug treatment personnel, psychologists, psychiatrists, mental health professionals, child care workers and administrators, and commercial film and photo processors. The Act defines the term child abuse as the physical or mental injury, sexual abuse or exploitation, or negligent treatment of a child.
(c) Accordingly, any person engaged in a covered profession or activity under an HHS contract or subcontract, regardless of the purpose of the contract or subcontract, shall immediately report a suspected child abuse incident in accordance with the provisions of the Act. If a child is suspected of being harmed, the appropriate State Child Abuse Hotline, local child protective services (CPS), or law enforcement agency shall be contacted. For more information about where and how to file a report, the Childhelp USA, National Child Abuse Hotline (1-800-4-A-CHILD) shall be called. Any covered professional failing to make a timely report of such incident shall be guilty of a Class B misdemeanor.
(d) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understands, and complies with the provisions of the Act.

Additional Applicable Federal Acquisition Clauses
52.204-7 System Award Management (Oct 2016)
52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018)
52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jan 2019)
52.224-1 Privacy Act Notification (Apr 1984)
52.224-2 Privacy Act (Apr 1984)
52.229-3 Federal, State, and Local Taxes (Feb 2013)
52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013)
52.232-40 Providing Accelerated Payments to Small Business Sub-Contractors (Dec 2013)
52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Aug 1984)

ATTACHMENTS:
1) Scope of Work (SOW)
2) Pricing Schedule
3) Specifications

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