Attachments.pdf

SCOPE OF WORK

LABEL PRINT SERVER/PRINTER UPGRADE PROJECT

CHINLE SERVICE UNIT - 2019

I. Description of the work to be performed: Chinle Service Unit needs outdated patient label print servers replaced with newer secure print servers. The Service Unit is also in need of new printing hardware.

II. Background: Thermal Printing System Solution for Healthcare, consists of a Communications

Adapter working in conjunction with a thermal label/wristband printers to provide advanced thermal printing capabilities to Hospital Information Systems. The hospital currently utilizes an existing Print Server Interface device to connect printers to the Department of Health and

Human Services, Indian Health Service Resource Patient Management System (RPMS). The existing devices will be replaced with the latest vendor communications adapter to allow for on-going security updates and patches. The new print server provides Label Reformatting, FDA

Recommended Tall-Man Lettering, Bar-coding, and other advanced printing technologies and is compliant with all Institute for Safe Medicine Practice (ISMP) guidelines for inpatient pharmacy label formatting. The vendors’ solution for Positive Patient Identification (PPI) include the full use of bar code technology to assist in meeting and maintaining patient safety goals and Federal regulations and guidelines. The vendors’ solution will be usable throughout the facility care areas, including but not limited to; laboratory services, inpatient and outpatient nursing services, ED, and pharmacy services.

III. Location of Work: Chinle Comprehensive Health Facility, off Highway 191 & Hospital Road, Chinle, AZ 86503.

IV. Period of Performance: 30 days after award.

V. Deliverable/Schedule: Purchase Order number shall be visible on all shipping labels. Schedule shall not interfere with General Services Delivery from GRSSC. Staging of delivered items must be communicated two weeks before items are delivered.

VI. Performance Standards/Requirements:

a. The vendor will provide thermal printing solutions for Chinle Service Unit, Pinon Health

Center, Tsaile Health Center, Many Farms Dental & Rockpoint Clinic.

b. The vendors’ solution for Positive Patient Identification (PPI) include the full use of bar code technology to assist in meeting and maintaining patient safety goals and Federal regulations and guidelines.

c. The vendor will utilize the current label format used by the hospital at the time of the replacement. Any label formatting changes will need to be submitted to vendor for design, programming, testing and approval at least two weeks prior to the scheduled implementation.

d. The vendor will be utilizing current LAN drop and power locations used by current D2 interfaces. Telecom department should inspect each LAN drop and power outlet that will used by the new print server to ensure activation and access before the implementation date.

e. Once the vendor gets confirmation of the reception of all ordered hardware is complete, the installation can be scheduled for Chinle Service Unit.

f. The vendor will confirm the condition and the quantity of the received units upon arrival and prepare each unit for the implementation. Once confirmed, the vendors’ technician and

IRM personnel will go to each existing print server to be replaced and confirm that unit’s IP address. The technician will then disconnect the print server’s power and LAN, remove the old print server unit from the thermal printer and install the new print server unit interface.

Once power and data cables are connected to the new print server, the technician will confirm active power and data to the new unit while the interface is booting for the first time. Once the printer produces a configuration label, the unit will be tested by printing from RPMS to confirm communication to the printer and that the output and workflow is consistent with the previous print server device.

g. Due to security concerns, all vendors’ old print server units that have been successfully replaced will be permanently disabled and returned with the vendors’ technicians.

Therefore, steps should be taken by the hospital staff to ensure that all internal inventory measures that includes removal of asset tags, removal from inventory system, etc. This should be taken to ensure removal by the scheduled implementation date. General Services will be notified after account is awarded to vendor, and form HHS-22 will be initiated for each old print server returned to vendors’ technician prior to technician taking old print server.

h. Chinle Service Unit will require an Annual Service Maintenance Agreement. Services & support will be introduced when account is awarded.

VII. Special Requirements:

a. In order to provide support for label printing and services, VPN access might be optional if remote support is required for vendor. The vendor shall apply for access.

b. Point of contact for this project is Rayme Begay, I.T. Specialist (RPMS) at (928) 674-7857.

Nick Bird, CAC at (928) 674-7803.

Line Item Manufacturer Part # Description Qty Unit Unit Price Extended Price

1 DataRay D3‐MSA D2/D3‐MMP Annual Service Maintenance Agreement: Tier 51‐60 Units 1 EACH $ $

2 DataRay D2‐D3‐EXCH Exchange of D2 to D3 hardware interface with DataRay MedMap Firmware 48 EACH $ $

3 DataRay DRI‐OSTSVC Onsite Installation and End user Training 1 EACH $ $

4 DataRay GX430t Thermal Printer ‐ Label/Writstband 48 EACH $ $

TOTAL = $

Contractor Representative:

Print Name

DUNS #:

Signature & Date

Pricing Schedule

Solicitation No: IHS1384731

DATARAY D3 SPECIFICATIONS AT A GLANCE*

Standard Features:

• The DataRay D3 advanced interface connects thermal printers to any EHR system without support from IT.

• The D3 allows custom label layout and design, including integration of bar codes, font selections and graphics.

• The D3 comes equipped with the DataRay Downtime feature built in, which allows staff to print and duplicate labels, wristbands or printed prescriptions even when the EHR is down.

• The D3 allows DataRay support to provide technical assistance and troubleshooting remotely over the phone.

• The D3 assists hospitals and clinics in achieving Meaningful Use to qualify for ARRA incentive payments.

D3 Specifications:

CPU: 1GHz Quad Jaguar Core AMD G Series

DRAM: 2 GB DDR3-1333

Storage: 16 GB m-SATA SSD Power: 6 to 10W of 12V DC power Connectivity: 3 Gigabit Ethernet Channels Physical Characteristics:

Length: 8 1/8 inches Width: 6 5/8 inches Height: 1 1/8 inches

(800) 477-5317 – sales@datarayusa.com *Specifications subject to change without notice.

SPECIFICATIONS ARE SUBJECT TO CHANGE WITHOUT NOTICE

Standard Features

• Maximum speed 6 ips (152 mm/second)

• Direct thermal (d) and Thermal transfer (t) printing of barcodes, text and graphics

• 4 ips (102 mm/second) maximum print speed - GX430t

• OpenACCESS™ design for easy media loading

• 203 dpi print resolution (8 dots/mm)

• 300 dpi print resolution (12 dots/mm) - GX430t

• Fully enclosed 5.0" (127 mm) media compartment

• Dual-wall frame construction

• ZPL II® programming language

• EPL2™ page mode programming language

• EPL™ Line Mode support - GX420d

• 32 bit RISC processor

• 8 MB Std SDRAM memory (3 MB available to user)

• 4 MB Std Flash memory (1.5 MB available to user)

• Zebra E3™ Printhead Energy Control

• Triple communications interface: Serial, USB & Parallel

• User interface feed button (ZPL style)

• Odometer for printer length tracking

• Unicode™ compliant for multi-language printing

• Simplified calibration of media

• 16 resident expandable ZPL II bitmap fonts

• One resident scalable ZPL font

• Five resident expandable EPL2 fonts

• Auto-switching 100-240V power supply

• Transmissive and reflective media sensing

• Head-up sensor

• Standard tear-off mode feature

• Programmable print speeds of 2, 3, 4, 5 & 6 ips

(51, 76, 102, 127 & 152 mm/seconds)

• Zebra printer driver for Windows®

Optional Features

• 64 MB Flash Memory with Real-Time Clock – total of

68 MB (65.5 MB available to user) for applications requiring additional levels of memory, time and date information

• Adjustable Media Sensor – full-width reflective black line sensor and multi-position gap sensor

• Ethernet – 10/100 internal offered in combination with USB v1.1 & Serial interface (replaces Parallel port)

• Wireless – 802.11b/g or Bluetooth® 2.0 with LCD display (replaces Parallel port)

• Dispenser (peeler) – Label peel and present with present sensor

• Cutter:

- Continuous paper, linered label & tag stock

- Maximum thickness 0.0069” (0.175 mm)

• Font Packs – Asian and other international font kits

• Power Cord – US, Europe, UK, Australia, Argentina, Japan and China

• ZBI 2.0™ – field installed via activation key

Accessories

• KDU Plus™ – full-size keyboard with LCD for stand-alone printing applications

• KDU – Keyboard Display Unit for stand-alone printing applications where space is limited

ZebraLink™ Solutions Software

• ZebraDesigner Pro – An intuitive, easy-to-use software program for creating complex label designs (optional)

ZEBRA® GX420D™, GX420T™ AND

GX430T™ PRINTER SPECIFICATIONS

Specifications are provided for reference and are based on printer tests using Genuine Zebra™ supplies. Results may vary in actual application settings or when using other-than-recommended Zebra supplies. Zebra recommends always qualifying any application with thorough testing.

• ZebraDesigner – Offers basic features for simple label design (standard)

• ZebraNet Bridge Enterprise – Centrally manage Zebra printers from a single PC screen anywhere on your global network (option)

• ZebraNet Utilities v 7.0 – Provides enhanced printing, conversion and administration capabilities; message management and more (standard)

• Zebra Universal Driver – The most powerful driver available from Zebra for Windows 95/98/2000/2003/ME/NT/XP (standard)

• ZebraDesigner Driver – Zebra driver compliant with Windows 95/98/2000/2003/ME/NT/XP and Vista (downloadable from www.Zebra.com)

• ZBI 2.0 – Powerful programming language that lets printers run stand-alone applications, connect to peripherals and much more (optional)

• ZBI-Developer – Programming utility makes it dramatically easier for programmers to create and test complex ZBI 2.0 programs and distribute them to the printer (standard with ZBI 2.0)

Networking Options

• Ethernet – 10/100 internal offered in combination with USB v1.1 & Serial interface (replaces Parallel port)

• Wireless – 802.11b/g or Bluetooth 2.0 with LCD display (replaces Parallel port)

Firmware

• EPL2 – Eltron Programming Language simplifies label formatting and enables format compatibility with legacy applications

• EPL – Line Mode support (GX420d) enables format compatibility with legacy applications

• ZPL II – Universal language for Zebra printers.

Simplifies label formatting and enables format compatibility with existing systems that run Zebra printers.

• Web View – Connect and control Zebra bar code printers via the printer’s Web interface using a common Web browser (ZPL mode)

• Alert – Printers equipped with ZebraNet print servers will notify users via any email-enabled, wired or wireless device to minimize downtime (ZPL mode)

Printing Specifications

Resolution 203 dots/inch (dpi) (8 dots/mm)

300 dots/inch (dpi) (12 dots/mm)

Speed inch/sec - ips (mm/sec)

Programmable 2, 3, 4, 5 with 6 max. (51, 76, 102, 127 with max.152)

Programmable 2, 3 with 4 max. (51, 76, with max.102)

Dot pitch 0.0049" (0.13 mm) 0.0033" (0.08 mm) Max. print length 39.0" (991 mm) 39.0" (991 mm) Min. print length One dot One dot Max. print width 4.09" (104 mm) 4.09" (104 mm) Min. print width One dot One dot

Barcode modulus “X” dimension 5 mil to 50 mil 3.27 mil to 32.67 mil

Ribbon Specifications NOTE: For optimum print quality and printer performance, use of Zebra genuine ribbon is recommended as well as a notched ribbon core.

• Ribbon Width: 1.33" (33.8 mm) to 4.3" (109 mm)

• Ribbon Capacity: 1 roll of ribbon per 1 roll of 5” OD media

• Core ID: 0.5" (12.7 mm)

• Ribbon OD: 1.36" (35 mm)

• Ribbon Length: 244' (74 m) using 0.000328" ribbon thickness

• Ribbon Type: wax, wax/resin and resin

Media Specifications NOTE: For optimum print quality and printer performance, use of Zebra genuine supplies is recommended.

• Media Width: 0.75" (19 mm) to 4.25" (108 mm)

• Label Length:

- Using tear-off mode:

- Minimum with label present sensor used - 0.50"

(12.7 mm)

- Minimum with cutter - 1.0" (25.4 mm)

• Maximum with standard memory - 39.00" (990 mm)

• Core Inner Diameter: 0.5" (12.7 mm), 1.0" (25.4 mm), 1.5” (37.1 mm) http://www.zebra.com/

• Max Roll Diameter: 5.00" (127 mm)

• Media Thickness: 0.003" (0.08 mm) - 0.0075"

(0.19 mm)

• Media Sensing: fixed reflective and transmissive gap, black line and notch

• Media Types: Roll-fed or fan-fold, die cut or continuous direct thermal labels with or without black mark, tag stock, continuous receipt paper and wristbands

• Dispenser peeler (optional) may not work with all media types and should be tested for media compatibility

Minimum Length Model Printing Mode 0.38" (9.7 mm) GX420d Direct thermal

0.38" (9.7 mm) GX420t & GX430t Thermal transfer

0.50" (12.7 mm) GX420t & GX430t Direct thermal

Calibration Procedure

• The GX420 and GX430 are equipped with a standard auto-calibration feature that can be set to initiate automatically during start-up of the printer - utilizing two to four labels to calibrate for efficient operation and less waste. The printer will also save the new settings in memory until the next calibration is performed.

• A manual calibration procedure can also be performed, if required. Consult your User’s Guide for more details on the specific manual calibration steps.

ZPL Programming Language (ZPL/ZPL II)

• Communicates in printable ASCII characters

• Compatible with mainframe, mini, and PC hosts

• Downloadable objects include graphics and bitmap fonts, label templates and formats

• Automatic memory allocation for format while printing

• Automatic serialization of fields

• Format inversion (white on black)

• Mirror-image printing

• Four position field rotation (0º, 90º, 180º, 270º)

• Slew command

• Programmable label quantities with print, pause

• Status messages to host upon request

ZPL Font Specifications 203 dpi (8 dots/mm)

Font Matrix (in dots) (H x W)

Type* Minimum Char.

Size (H x W)

Maximum C.P.I.

A 9 x 5 U-L-D .044" x .030" 33.3 B 11 x 7 U .054" x .044" 22.7 C,D 18 x 10 U-L-D .089" x .059" 16.9 E 28 x 15 OCR-B .138" x .098" 10.2 F 26 x 13 U-L-D .128" x .079" 12.7 G 60 x 40 U-L-D .295" x .236" 4.2 H 21 x 13 OCR-A .103" x .093" 10.8 GS 24 x 24 SYMBOL .118" x .118" 8.5

P-V U-L-D Backward compatible w/ S-300

Ø 15 x 12 U-L-D Scalable (Smooth) Font

300 dpi (12 dots/mm), GX430t

Font Matrix (in dots) (H x W)

Type* Minimum Char.

Size (H x W)

Maximum C.P.I.

A 9 x 5 U-L-D .030" x .020" 50.8 B 11 x 7 U .037" x .030" 33.8 C,D 18 x 10 U-L-D .060" x .040" 25.4 E 41 x 20 OCR-B .138" x .085" 11.5 F 26 x 13 U-L-D .085" x .053" 19.06 G 60 x 40 U-L-D .200" x .160" 6.36 H 30 x 19 OCR-A .100" x .098" 10.02 GS 24 x 24 SYMBOL .80" x .80" 12.7 P-V U-L-D Ø 15 x 12 U-L-D Scalable (Smooth) Font

*U = upper case, L = lower case, D = descenders

• Character Fonts: Standard bitmapped Zebra fonts: A, B, C, D, E (OCR-B), F, G, H, (OCR-A), GS, P, Q, R, S, T, U, V & Ø Smooth font (CG Triumvirate™ Bold Condensed).

• Supports user-defined fonts and graphics – including custom logos

• Bitmap fonts are expandable up to 10 times, height and width independent. Fonts E and H (OCR-B and OCR- A), however, are not considered in spec when expanded.

• Smooth scalable font Ø (CG Triumvirate™ Bold Condensed*) is expandable dot-by-dot, height and width independent, while maintaining edges to a max.

1500 x 1500 dots *Contains UFST® from Agfa Monotype Corporation

ZPL Barcode Symbologies

• Barcode Ratios: 2:1 (non-rotated) and 3:1

• Linear Barcodes: Code 11, Code 39, Code 93, Code

128, UPC-A, UPC-E, EAN-8, EAN-13, EAN-14, UPC-A

and UPC-E with EAN 2 or 5 digit extensions, Plessey, POSTNET, Standard 2 of 5, Industrial 2 of 5, Interleaved 2 of 5, LOGMARS, MSI, Codabar and GS1 DataBar® (formerly RSS)

• 2-Dimensional: PDF417, MicroPDF-417, Code 49, Maxicode, Codablock, Data Matrix, QR code, Aztec

EPL Programming Language (EPL2)

• ASCII EPL2 programming language (Page Mode)

• EPL Line Mode

• Field Rotations

• Variable field support (up to 100)

• Counter support (up to 10)

• Variable field addition and subtraction

• Status reporting

• Form, fonts and graphics storage

• Simple set of formatting commands

• Support of selected barcodes

EPL Font Specifications 203 dpi (8 dots/mm)

Font Width (dot) Height (dot) C.P.I.

1 8 12 20.3 2 10 16 16.9 3 12 20 4.5 4 14 24 12.7 5 32 48 5.6 8-Simp 32 32 6.3** 8-Trad 32 32 6.3*

**Spacing of Asian characters is controlled via the i command. The formula for CPI is 203 / (32 + i). Thus as i increases, CPI decreases.

For example: If i = 2, CPI = 203/34 = 6.0

300 dpi (12 dots/mm)

Font Width (dot) Height (dot) C.P.I.

1 12 20 25.0 2 16 28 18.8 3 20 36 15.0 4 24 44 12.5 5 48 80 6.3

EPL Barcodes

• Linear Barcodes: Code 39, Code 128A, B & C (User selectable/Auto), UCC/EAN-128, Code 93, Codabar, Interleaved 2 of 5, UPC-A, UPC-E, UPC-A with 2 and 5 add on, UPC-E with 2 and 5 add on, EAN 13, EAN 8, EAN 13 with 2 and 5 add on, EAN 8 with 2 and 5 add on, Postnet (5, 9, 11 & 13 digit) Japanese Postnet, Plessey (MSI-1), MSI-3, German Post Code and GS1 DataBar (formerly RSS)

• 2-Dimensional: Maxicode (modes 2,3,4,6), PDF417, MacroPDF417, QR Code, Data Matrix and Aztec

Communications Specifications

• Centronics® Parallel (36 Pin) connector ports

• RS-232 Serial interface, DB-9

• USB V1.1

• Internal 10/100 Ethernet – optional (replaces Parallel port)

• Wireless – 802.11b/g or Bluetooth with LCD display – optional (this configuration eliminates Parallel port)

Electrical Specifications

• Auto-detectable (PFC Compliant) 100-240VAC, 50-

60Hz, rated at 100 Watts

©2014 ZIH Corp. Zebra, the Zebra head graphic, ZPL and ZPL II are trademarks of ZIH Corp, registered in many jurisdictions worldwide. GK420D, GK420T, GX430T and all product names and numbers are Zebra trademarks. All rights reserved. All other trademarks are the property of their respective owners.

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Agency Approvals

• Emissions: FCC Part 15, Subpart B, VCCI, C-Tick

• Emissions and Susceptibility: (CE): EN55022

Class-B, EN61000-3-2, EN61000-3-3 and EN55024

• Safety: CB Scheme IEC 60950:1991 +A1 +A2 +A3

+A4, TUV NRTL, IRAM, NOM, AAMI, and CCC

Physical Specifications (no options installed)

Environmental Specifications

• Operating Temperature: 40º to 105ºF (4.4º to 41ºC)

• Storage Temperature: -40º to 140ºF (-40º to 60ºC)

• Operating Humidity: 10% to 90% non-condensing R.H.

• Storage Humidity: 5% to 95% non-condensing R.H.

Preventative Maintenance

• Zebra recommends cleaning the printer on a regular basis using standard Zebra printer parts and cleaning supplies. Consult your User’s Guide for further details.

GX420d GX420t/GX430t Height 6.0" (152 mm) 7.5" (191 mm) Width: 6.75" (171 mm) 7.6" (193 mm) Depth: 8.25" (210 mm) 10.0” (254 mm) Weight: 3 lbs (1.4 kg) 4.6 lbs (2.1 kg)