Overhead Doors PM/RM

********   UPDATE 29 OCTOBER 2020   ********

The Government has issued Amendment 01 to extend the response due date for the solicitation until 10:00 AM local (CST) on 02 November 2020. All other terms and conditions remain unchanged.

Offerors are NOT required to return the signed SF30 with their response package.

********   ********   ********   ********   ********   ********   

The Government plans to issue a single purchase order for the Overhead Doors
Preventative Maintenance / Remedial Maintenance effort.. This firm-fixed-price type contract will include a 1-
year basic period and 4 (1)-year option periods. The Contracting Officer (CO) is the sole point of contact for this
acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may
be sent to the CO at the address located in Block 9.

This acquisition will be conducted under the procedures of FAR Part 12 -- Commercial
Items and FAR Part 13 -- Simplified Acquisition Procedures. This acquisition will utilize past performance and
price as evaluation factors. Award will be made to the vendor with the optimal combination of past performance
and price, and whose quote conforms to the solicitation requirements (to include all stated terms, conditions,
representations, and certifications).

Vendors shall complete provisions/clauses as required. Vendors must complete the annual representations and
certifications electronically via the System for Award Management (SAM) at https://www.sam.gov. After
reviewing the SAM information, the vendor verifies by submission of their quotation that the representations
and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -
Commercial Items, are correct.
 

Past performance information, to include contracts within three (3) years of issuance of this solicitation that
contain comparable characteristics for the same or similar items/services, in the format provided. Request each vendor submit up to three (3) Past Performance Information Forms (PPIFs), with a target page count of three (3) pages per PPIF. The requested number of PPIFs, and associated page counts, are preferences and not requirements. Vendors may submit less than three (3) or more than three (3) PPIFs, with page counts less than three (3) or more than three (3) per PPIF. Vendors shall complete Part A of the Past Performance Questionnaire (Attachment 2) and e-mail it, and the Past Performance Questionnaire Cover Letter (Attachment 3), to all points of contact (POC) the vendor listed in the  PPIF (Attachment 1). POCs will complete the questionnaires and forward them directly to the CO (carrie.brown.
8@us.af.mil). Questionnaire respondents shall not send the completed information sheets back to the vendor.
Vendors shall not follow-up with POCs regarding the status of the questionnaire(s)--the CO will conduct such
follow-up with any POC(s) as necessary.

The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control,
transportation and inspection manuals necessary to perform the PM/RM and 24/7 Emergency Maintenance at
the Oklahoma City-Air Logistics Complex (OC-ALC). The equipment is listed in the Equipment List.

Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by
removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal
wear before failure occurs. The Contractor shall perform all PM's IAW the OEM specifications. The Contractor
shall perform two (2) PM's per year on each item listed in the Equipment List. The Contractor shall submit a
proposed PM schedule to GPOC Government Point of Contact (GPOC) for review and approval within ten (10)
business days after contract award. The Government will provide a copy of the current PM schedule to assist the
contractor in developing the schedule. The Contractor shall notify the GPOC seven (7) business days prior to
each scheduled PM visit.

Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise
defined in this PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the
source of a malfunction.

24 Hour Emergency Response: The Contractor shall be available On-call at all times, i.e. 24 hours a day, seven
days a week, 365 days a year including weekends and holidays. All Routine Trouble Calls shall be completed
within seven (7) working days of receipt except for situations that adversely affect the work environment, which
shall be completed within four (4) hours. If delays are encountered, the GPOC shall approve any completion
time extension request via email. Extension requests may be necessary due to material issues. Routine trouble
calls shall normally be accomplished during regular working hours, 0600 - 1700, Monday through Friday. For
Urgent Trouble Calls, the Contractor shall be on the job site and working within one (1) hour after receipt of the
call during duty hours and during non-duty hours shall be on the job site and working within 2 hours. The
Contractor shall work continuously to correct the problem so Government activities may continue/resume.