Online Postage

Added: Mar 05, 2015 4:50 pm

This is a Sources Sought Synopsis for the purpose of conducting market research, and obtaining industry information ONLY. The information will be used for identifying potential sources interested and having the capability of providing Online Postage. This is not a solicitation announcement for quotations, proposals or bids and no contract will be awarded from this announcement. No proposals are being requested, nor accepted at this time. The purpose of this synopsis is to gain knowledge of interest from Small Business concerns including 8(a), Historically Underutilized Business Zone (HUBZone), Small Disadvantaged Business (SDB), and Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The USPFO for Minnesota will use this information to develop an acquisition strategy for the upcoming Online Postage requirement. If you respond to this notice, you may be invited to one or more future solicitations in regards to the referenced requirement. We will announce and post any future solicitations separately. No reimbursement will be made for any cost associated with providing information in response to this announcement and/or any follow-up information request.

Scope: Service contract to provide all equipment, supplies, materials, and other items necessary to provide an online postage solution for the MN Army National Guard (MN ARNG). The Government will provide a comprehensive list of locations and POC information to assist the contractor in initial setup. The online postage solution shall meet or exceed the following specifications, but is not limited to:

a. One main MN ARNG account with ability by the MN ARNG to disseminate funds into subaccounts (specific Army Guard locations - approximately 61).
b. Subaccounts must be set up with individual and unique username and passwords to differentiate expenditure of postage.
c. Must be able to have multiple sub accounts at each location.
d. These subaccounts must be able to be changed at any time by MN ARNG personnel in case of turnover.
e. Software must have a current Army Certificate of Networthiness (CoN) at time of implementation. Possible Exception - A CoN may not be required if the software is entirely web based.
f. Software must include administrative capability to allow for MN ARNG personnel to track expenditures down to the penny for audit purposes and limit postage download amounts by location, department or account.
g. Software must have ability to gather historical data up to 12 months previous from date of report. Report must show daily and monthly piece counts by location, department or account.
h. Software must allow administrative control over subaccounts regarding the purchase of expendable items.
i. Software must include "meter rates" in order to provide the Government with the same rates afforded by using digital meters.
j. Required expendable items (special printer paper, labels, etc.) must be locally available.
k. Scales to calculate and provide postage. Scales included must be compatible with software and must weigh packages up to 15 lbs. (Estimated total number of scales: 61)
l. Printers - Software must be able to print industry standard postage labels to existing networked printers. Vendor must have capability to provide other printers for individual desk use.
m. Provide certified mail capabilities.
n. Real time Technical/Customer service must be available during business hours to subaccounts either telephonically or through online means at no additional cost.

Optional - Provide postal meters at four locations for bulk postage and mail handling.

Vendor must be capable of invoicing through Wide Area Work Flow (WAWF), with payment to one location. Payments cannot be made to multiple locations. Total contract period for this acquisition shall not exceed one (1) year. All interested small business concerns will provide this office the following: (1) A statement of positive intent to submit a proposal; (2) Company Name, address, point of contact, telephone number, email address and Website address; (3) DUNS and/or CAGE number (4) Small Business status, to include 8a, HUBZone, SBD, SDVOSB, large / small business etc. Status of 8(a) or HUBzone contractors will be verified by the Small Business Administration (SBA); (5) A brief outline of resources that would be used to accomplish the requirement. In the event sufficient small business contractors are not available for adequate competition for this requirement, it will be advertised as unrestricted. Submissions should be sent via email to scott.p.beeman.mil@mail.mil no later than 23 March 2015.

The Government anticipates making an award on or about 1 June 2015. The North American Industry Classification System (NAICS), code(s) for this requirement will either be 532420 or 423420. The small business size standard will be $32.5 million average annual revenue for the previous three years or 500 people, respectively.