Nikon A1R Confocal Microscope Service Maintenance Contract

Added: Dec 10, 2015 10:27 am Modified: Dec 17, 2015 10:14 amTrack Changes
INTRODUCTION
THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A PURCHASE ORDER WITHOUT PROVIDING FOR FULL AND OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Heart, Lung, and Blood Institute (NHLBI), Office of Acquisitions (OA) on behalf of The National Institute of Dental and Craniofacial Reseach (NIDCR) intends to negotiate and award a Purchase Orderd without providing for full and open competition (Including brand-name) to Nikon Instruments Inc. for a service maintenance contract for the NIDCR owned Nikon A1R Confocal Microscope product number A1-SHRM-A1-R-MP-1080.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE
The intended procurement is classified under NAICS code 811219, Other Electronic and Precision Equipment Repair and Maintenance, with a Size Standard of $20.5M.

REGULATORY AUTHORITY
The resultant Purchase Order will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 05-85 effective 04 DEC 2015.

This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($150,000).

STATUTORY AUTHORITY
This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements. FAR Subpart 6.302-1-Only one responsible source and no other supplies or services will satisfy agency requirements 41 U.S.C. 253(c)(1), provides the authority to sole source.

DESCRIPTION OF REQUIREMENT
This requirement is for the purchase of a service maintenance plan for the NIDCR owned Nikon A1R Confocal Microscope product number A1-SHRM-A1-R-MP-1080.

Background
The National Institute of Health (NIH) is the nation's leading medical research agency and the primary Federal agency conducting, supporting and making medical discoveries that improve people's health and save lives. The Laboratory of Cell and Developmental Biology, at the NIDCR, performs research to characterize numerous processes in cell biology using fluorescent proteins to understand normal and defective embryonic development, organ formation, as well as cell migration. Multiple sections in the Laboratory of Cell and Developmental Biology currently perform research characterizing dynamic processes involving salivary gland development, Drosophila development and protein secretion, single cell migration, tumor invasion, and bone and cartilage formation. All of these studies require imaging live samples as organ cultures or within native extracellular matrices in multiple planes in three dimensions on an inverted microscope. In 2014, the NIDCR procured a Nikon A1R Confocal Microscope to perform these studies. With the expiration of the electrical warranty, the NIDCR needs to procure a replacement plan.

Purpose and Objectives
The purpose of this acquisition is to procure maintenance services for the NIDCR owned Nikon A1R Confocal Microscope. The NIDCR requires this plan to ensure the continued operability of the Microscope.

Period of Performance
Base Year: December 2015 - December 2016
Option Year 1: December 2016 - December 2017
Option Year 2: December 2017 - December 2018
Option Year 3: December 2018 - December 2019
Option Year 4: December 2019 - December 2020

Project Description
1) The contractor shall provide all labor, material and equipment to provide preventive maintenance for government-owned Nikon A1R confocal microscope Serial# 637200. All maintenance services shall be performed in accordance with the manufacturer's standard commercial maintenance practices.

2) The contractor shall perform not less than one (1) preventative maintenance inspection(s) during the contract period. Service shall be performed by factory trained Field Service representatives. Service shall consist of a thorough cleaning, calibration, adjusting, inspection, lubrication and testing of all equipment in accordance with the manufacturer's latest established service procedures. All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance.

3) The contractor shall perform emergency repair services on an unlimited basis during the term of this contract at no additional cost to the Government. Emergency service shall be provided between 8 am and 5 pm Monday through Friday excluding and Federal holidays. Upon receipt of notice that any part of the equipment is not functioning properly, the Contractor shall furnish a qualified factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition. Emergency service calls shall not replace the necessity for PMI.

4) The contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumable items such as batteries and light bulbs. Parts shall be new or remanufactured to original equipment specifications.

5) The contractor shall provide Software Service in accordance with the manufacturer's latest established service procedures, to include telephone access to technical support for use of program software and trouble shooting of the operating systems, at no additional cost to the Government. The contractor shall receive advance approval for the installation of all software updates/upgrades and revisions from the Government. Defective software shall be replaced at no additional cost to the Government.

6) The contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract.

Parts List:
A1-DU4G DECT W/ 2 GAASP; 2 PMT
57,000.00 26.30 42,009.00
A1-DUT TRANSMISSION DETECTOR
A1-DUT-TI MOUNTING ADAPTER
TI-E INVERTED MICROSCOPE
A1 ADAPTER SET FOR TI
A1 TI INTERLOCK CABLE
TI LASER SAFETY KIT
LU-N4 LASER UNIT 405/488/561/640
LU CCA CONFOCAL LU CONTROLLER A
LU-A1-A- A1 CONNECTION KIT
TI-HUBC/A HUB CONTROLLER A
TI-AC120 POWER CORD 120V
USB 2.0 A-B DEVICE CABLE 15'
TI-DH DIA PILLAR ILLUMINATOR 100W
HALOGEN LAMP 12V-100W L.L.
TI-PS100W/A POWER SUPPLY 100-240V
FILTER 45MM NCB11
FILTER 45MM GIF
TI-100WRC 100W LAMPHOUSE REMOTE CABLE
TI-TD EYEPIECE TUBE D
TI-T-B EYEPIECE BASE UNIT
TI-C SYSTEM CONDENSER TURRET
TMD2 SYSTEM CON DUMMY CAP / Quantity 3
TI-C-LWD LWD LENS UNIT F/SYS COND TURRET
T-P2 DIC POLARIZER
TI-A ANALYZER BLOCK
T-C DIC MODULE LWD N2 DRY
D-C DIC SLIDER 20X
D-C DIC SLIDER 40X II
D-C DIC SLIDER 60X II
CFI PLAN APO 10X NA 0.45 WD 4MM
CFI PLAN APO VC 20X NA 0.75 WD 1MM
CFI PLAN FLUOR 40X OIL NA1.30 WD 0.20MM
CFI PLAN APO LAMBDA 60X OIL
TI-S-ER MOTORIZED STAGE WITH ENCODERS
TI-S-C MOTORIZED STAGE CONTROLLER
TI-S-EJOY JOYSTICK FOR MOTORIZED STAGE
TI-SH UNIVERSAL HOLDER F/MOTOR STAGE
TI-FLC-E MOTORIZED EPI-FL FILTER TURRET
C-FL DAPI HC HISN ZERO SHIFT
C-FL GFP HC HISN ZERO SHIFT
C-FL DS RED HC HISN ZERO SHIFT
64BIT Z620 64GB, 1TB OS/3TB DATA DR WIN7
NIS-ELEMENTS CONFOCAL PKG
VM617A4 ZR30W 30" LCD DISPLAY
TI-FL EPI-FL ILLUMINATOR
C-HGFIE INTENSILIGHT HG ILLUMINATOR MTRZ
C-HGF-IF15 HG FIBER 1500MM LLG
C-HGF IE-C HG CONTROLLER INTENSILIGHT
C-LHGF I HG INTENSILIGHT LAMP
POWER CORD (LEAD FREE UL LISTED). / quantity 3
TI SHUTTER TRIGGER CABLE/HGFIE
TI-AC/B AC ADAPTER FOR HUBC/A&B
D-LH/LC PRECENTERED LAMPHOUSE W/ LC-NC
CFI 10X EYEPIECE F.N. 22MM-NC / Quantity 2
C-HGFIB HG 100W ADAPTER R-NC
TI-ND6-PFS PERFECT FOCUS MOTOR NOSEPIECE
Lasers: 405nm, 488nm, 561nm, and 640nm

Other Important Considerations
1) Service personnel must be experienced with servicing the Nikon A1R
2) Service plan must not void current five (5) year mechanical warranty

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION
The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted as prescribed in FAR Part 10-Market Research. The Government intends to award the Nikon A1R Service Maintenance contract base +4 option years to Nikon Instruments Inc. The Nikon A1R was purchased in FY14 and the original maintenance plan has since expired as well as the one (1) year mechanical warranty. The five (5) year electrical warranty is still active. Nikon does not authorize any service technicians to perform maintenance on their equipment, to do so would void the active electrical warranty. Only authorized Nikon certified and trained technicians can perform services on the A1R. No other contractor provides authorized Nikon technicians to perform maintenance. Nikon is the sole provider of the required maintenance plan for the NIDCR owned A1R Confocal Microscope. A sources sought notice was published in FedBizOpps on November 23rd, 2015, solicitation number NHLBI-CSB-DE-2015-029-KEW. Nikon Instruments Inc. was the only contractor to provide a sole source statement.

CLOSING STATEMENT
This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov."

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses must be received by December 21st, 2015 9:00 AM EST and must reference number NHLBI-CSB-DE-2015-039-KEW. Responses may be submitted electronically to Kyle Wisor, Kyle.Wisor@NIH.GOV, or by U.S. mail to the National Heart, Lung, and Blood Institute, Office of Acquisitions, COAC Services Branch,6701 Rockledge Drive, Suite 6150B, Bethesda, MD 20892-7902, Attention: Kyle Wisor. Fax responses will not be accepted.

"All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency."