NCCIH 2019 Nikon Spinning Disk System Contract

THIS IS A PRESOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A PURCHASE ORDER WITHOUT PROVIDING FOR FULL AND OPEN COMPETITION.
Contracting Office Address
Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, Riverside Five, Suite 400, Room 4037, 8490 Progress Drive, Frederick, MD 21701, UNITED STATES.
Description
The National Cancer Institute (NCI) Office of Acquisitions, on behalf of the National Center for Complementary and Integrative Health (NCCIH), intends to negotiate and award a firm-fixed price purchase order on a non-competitive sole source basis to Nikon Instruments Inc. of 1300 Walt Whitman Rd. Melville, NY 11747, to procure a service contract for the NCCIH-owned Nikon Spinning Disk System.

The response close date of this notice for this requirement is in accordance with FAR 5.101(a)(1). The services herein are being procured in accordance with FAR Part 12- Acquisition for Commercial Items and in accordance with the simplified acquisition procedures as authorized by FAR Part 13.106-1(b)(1), and is exempt from the requirements of FAR Part 6. The resultant award for this commercial service (FAR Part 12) will include all applicable provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-01 (12/20/2018) and as required by the agency and NCI.

Only one award will be made as a result of this solicitation. This will be awarded as a firm fixed price type contract.

The North American Industry Classification System code is 811219, Other Electronic and Precision Equipment Repair and Maintenance, and the business size standard is $20.5 Million.

It has been determined that there are no opportunities to acquire green products or services for this procurement.

The National Center for Complementary and Integrative Health (NCCIH) is dedicated to exploring complementary and alternative healing practices in the context of rigorous science; educating and training CIH researchers; and disseminating authoritative information to the public and professionals. The National Center for Complementary and Integrative Health (NCCIH), Division of Extramural Research and Training is responsible for fostering quality research and training in complementary and alternative medicine and for the review of applications submitted to NCCIH. This includes such activities stimulating, planning, advising, directing, and evaluating program activities for a portfolio of research grants, as well as, site visits to Complementary and Integrative Health (CIH) research institutions.

The Contractor shall provide a service contract for one (1) existing Nikon CSUX1 Spinning Disk System. The Service Contract shall include the following:

• CSUX 1 Spinning Disk S/N 95R200027
• LU-N4 Laser Unit S/N 40407
• NIS Elements Software Updates
• One (1) preventative maintenance (PM) visit (per contract year)

Service, replacement parts, and lasers for this instrument must be compatible with the existing equipment.

The service contract shall cover any parts, updates, lasers, labor and travel associated with any service event.

The base period of performance shall be for twelve (12) months from August 7, 2019 through August 6, 2020 plus four successive, one-year options as follows:

August 7, 2020 - August 6, 2021
August 7, 2021 - August 6, 2022
August 7, 2022 - August 6, 2023
August 7, 2023 - August 6, 2024

PLACE OF PERFORMANCE/DELIVERY: The Contractor shall service the Nikon Spinning Disk System equipment, to include installation and/or delivery of parts as required, to: NCCIH, Bethesda, Maryland 20892. The Contractor that receives the award will be provided with the complete address and contact information for the Government representatives. To schedule any service visits, the Contractor must notify Dr. Yarimar Carrasquillo, at NCCIH Behavioral, Neurocircuitry and Plasticity lab, to schedule a date and time.

INSPECTION/ACCEPTANCE: Inspection/Acceptance will occur at destination.

PAYMENT: Payment shall be made after delivery, inspection and Government acceptance.

INVOICING: Invoices shall be submitted pursuant to the invoicing instructions as shown in the award.

The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source, Nikon Instruments, Inc. under the authority of FAR 13.106-1(b)(1). It is believed that Nikon Instruments, Inc. is the sole service provider that can meet the specific requirements related to servicing the existing laboratory instruments. The NCCIH Nikon Spinning Disk System must be properly maintained. Extended downtime and/or poorly calibrated equipment would be catastrophic to many research projects at NCCIH. Therefore, NCCIH is in need of a maintenance contract to ensure this instrument is performing optimally without interruption. Based on market research, Nikon Instruments Inc. was identified as the only company with the knowledge, training, and equipment necessary to perform maintenance and repair on the Nikon Spinning Disk System. Therefore, the Government anticipates a non-competitive award to Nikon Instruments as they appear to be the only vendor capable of fulfilling the Government's requirement.

This notice of intent/synopsis is not a request for competitive quotations. However, if any interested party, especially a small business, believes it can meet the above requirement, it may submit a capability statement, proposal or quotation which shall be considered by the agency. The statement of capabilities and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 3:00 PM Eastern Prevailing Time, on February 25, 2018. All responses and questions must be in writing or emailed to Randall Tiqui, Contracting Officer via electronic mail at randall.tiqui@nih.gov. A determination by the Government not to continue with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls or facsimiles will be accepted. In order to receive an award, contractors must be registered and have a valid, current Entity Record, including current Representations and Certifications, in the System for Award Management (SAM), through SAM.gov.
Reference N02AT91217-55 on all correspondence.

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