MediaLab Cloud-Based Document Control Software - Brand Name Only

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 is procuring MediaLab cloud-based document control software through a brand name only solicitation (36C26025Q0579). The requirement includes multiple MediaLab modules: Federal Compliance & CE (25 users), Federal Document Control (25 users), Federal InspectionProof (1 site), Federal Compass (25 users), Federal IQE (1 site), Federal Advanced White Blood Cell Differential Simulator (10 seats), Federal Red Blood Cell Morphology Case Simulator (10 seats), Federal Urinalysis Case Simulator (10 seats), Federal White Blood Cell Differential Simulator (10 seats), and Federal Standard Support. This procurement is restricted to MediaLab brand name only due to FedRAMP authorization requirements, which are mandatory for all executive agency cloud deployments, making MediaLab the sole authorized provider for this type of document control system. Offerors must submit a completed SF 1449 with pricing, an authorization letter from MediaLab if not the manufacturer, and company contact information. Quotes are due August 14, 2025 at 3:00 PM PDT to Peter.Park2@va.gov.

The contract is set aside for small business concerns under NAICS code 541519 with a size standard of $34 million, though no specific incumbent contractor is mentioned in the documentation. The base performance period runs from November 1, 2025 to October 31, 2026, with four one-year option periods extending through October 31, 2030, creating a potential five-year total contract duration. Payment terms are Net 30 with yearly invoicing, and funding is not yet available for the FY26 requirement. The contract value is redacted in the available documentation, though it covers a base year plus four option years for the software subscription services. Performance will occur at the White City VA Medical Center located at 8495 Crater Lake Highway, White City, Oregon 97503, which is part of the VA VISN 20 Southern Oregon Rehabilitation Center and Clinics.