Lift Ceiling pm 437-15-2-057-0201 Fargo 2015

Added: Apr 03, 2015 8:47 am Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 4: Single Source Justification for SAP under $150K





JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1

(OVER MICRO-PURCHASE THRESHOLD($3K) BUT NOT EXCEEDING THE SAT ($150K))

IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase.

1. PURCHASE REQUEST OR REQUISITION NUMBER:

437-15-2-057-0201 1A. PROJECT/TASK NUMBER 1B. ESTIMATED AMOUNT:

$22,312.50



2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: The quote for 2015 includes battery and strap replacement. The cassette will be inspected for excessive wear, parts lubricated per manufacturers guidelines. The support rail and safety stop inspected and a load test performed. The parts and services listed here are in reference to Arjo Maxi Sky 600 and 1000 ceiling mounted lifts and supporting structure.



3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:

Per manufacturers requirements only a company who has completed the necessary training and have a current training certificate may perform the evaluation, testing and required repairs. The company granted permission in our region by the manufacturer to perform the above tasks is Arjo Century. This is the ONLY company granted this such designation.



4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:





A letter from the manufacturer has been provided to the Fargo V.A.M.C. which states Arjo century is the ONLY company who's testing and repairs they will accept as meeting the requirements for the region in which we reside.



5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED:



The letter provided by Arjo Huntleigh ( the manufacturer) states Arjo Century is the sole source who's testing , evaluation and repairs they will accept as valid for the products which we are looking to have the yearly maintenance performed on.

6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.



Signature: Date: Name:

Title: Facility:



OFOC SOP Revision 03 Page 1 of 1

Revision 03 Date: 10/27/2014